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Accounts Payable Assistant Jobs in Santa Rosa, CA

Cline

Accounts Payable Specialist

Sonoma, CA · On-site

$23.75 - $30.50/hr

Accounts Payable Specialist Position Summary We are seeking a highly organized and detail-oriented ... Generate reports and assist with month-end and year-end closing activities as needed. Cross ...

Cline

Accounts Payable Specialist

Sonoma, CA

$27 - $33/hr

Accounts Payable Specialist Position Summary We are seeking a highly organized and detail-oriented ... Generate reports and assist with month-end and year-end closing activities as needed. Cross ...

Robert Half

Staff Accountant

Petaluma, CA · On-site

$80K - $90K/yr

... accounts payable and accounts receivable cycle, ensuring transactions are processed accurately and on schedule. * Perform account and bank reconciliations, investigate variances, and assist in ...

Prime Outlets

Administrator, Office

Santa Rosa, CA · On-site

$19.75 - $27/hr

Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged ... If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist ...

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How much do accounts payable assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for accounts payable assistant in Santa Rosa, CA is $23.13, according to ZipRecruiter salary data. Most workers in this role earn between $19.95 and $24.95 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an accounts payable assistant?

To thrive as an Accounts Payable Assistant, you need strong numerical accuracy, attention to detail, and a basic understanding of accounting principles, typically supported by a diploma or relevant coursework in finance or accounting. Familiarity with accounting software such as SAP, QuickBooks, or Oracle, as well as proficiency in Microsoft Excel, is commonly required. Excellent organizational abilities, time management, and effective communication set top candidates apart in this role. These skills ensure timely and accurate invoice processing, support financial integrity, and facilitate smooth workflows within finance teams.

What are some common challenges accounts payable assistants face and how can they be managed effectively?

Accounts Payable Assistants often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and resolving discrepancies with vendors. Staying organized with digital tools and maintaining strong attention to detail can help prevent errors and missed deadlines. Effective communication skills are also essential for collaborating with vendors and internal departments to quickly resolve issues and maintain positive relationships. Adapting to changes in accounting software or processes is another common challenge, so a willingness to learn and remain flexible is valuable in this role.

What is the difference between Accounts Payable Assistant vs Accounts Payable Clerk?

AspectAccounts Payable AssistantAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some roles prefer accounting courses
Work EnvironmentOffice setting, supporting accounts payable teamOffice environment, handling invoice processing and data entry
Employer UsageCommonly used in small to medium businessesWidely used across various industries and company sizes
Search IntentPeople comparing entry-level accounts payable rolesIndividuals seeking detailed accounts payable processing roles

Both roles involve processing invoices and supporting the accounts payable department. The Accounts Payable Assistant often provides administrative support and may handle basic data entry, while the Accounts Payable Clerk typically manages invoice processing, data reconciliation, and payment preparation. The roles are similar but differ slightly in scope and responsibilities, with the Assistant often serving as a support role within the accounts payable team.

What is an accounts payable assistant?

Accounts Payable Assistants are professionals who manage and process a company’s outgoing payments. They are responsible for tasks such as verifying invoices, reconciling statements, preparing payment runs, and maintaining accurate financial records. Their work ensures that suppliers and vendors are paid on time, which helps maintain good business relationships and supports the smooth financial operation of the organization. Attention to detail and strong organizational skills are important in this role.
What are the most commonly searched types of Accounts Payable jobs in Santa Rosa, CA? The most popular types of Accounts Payable jobs in Santa Rosa, CA are:
What job categories do people searching Accounts Payable Assistant jobs in Santa Rosa, CA look for? The top searched job categories for Accounts Payable Assistant jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Accounts Payable Assistant jobs? Cities near Santa Rosa, CA with the most Accounts Payable Assistant job openings:
Accounts Payable Assistant jobs near you
Infographic showing various Accounts Payable Assistant job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 25% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $48,110 per year, or $23.1 per hour.

Accounts Payable Specialist

Cline

Sonoma, CA • On-site

$23.75 - $30.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 19 days ago

Job description

Accounts Payable Specialist
Position Summary
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our growing Finance team. This position is responsible for the accurate and timely processing of accounts payable transactions across a multi-entity organization. The Accounts Payable Specialist plays a critical role in maintaining positive vendor relationships, ensuring compliance with company policies and regulatory requirements, and supporting the overall financial operations of the business.
The ideal candidate thrives in a fast-paced, high-volume environment and possesses strong analytical, organizational, and problem-solving skills. Success in this role requires exceptional attention to detail, sound judgment, advanced computer proficiency, and the ability to effectively manage multiple priorities while collaborating with various departments and business entities.
Essential Duties and Responsibilities
Accounts Payable Processing
  • Receive, review, and process a high volume of vendor invoices for accuracy, completeness, proper coding, and authorization.
  • Match invoices to purchase orders and receiving documentation, as applicable.
  • Prepare and process vendor payments, including checks, ACH transactions, and wire transfers.
  • Monitor payment due dates and ensure timely processing in accordance with company policies and vendor payment terms.
  • Reconcile vendor statements and investigate discrepancies.
  • Maintain organized and accurate accounts payable records and supporting documentation.
Vendor Relations
  • Serve as the primary point of contact for vendor payment inquiries and account-related issues.
  • Establish and maintain positive working relationships with vendors and suppliers.
  • Communicate professionally regarding payment schedules, invoice discrepancies, and account reconciliation matters.
  • Collaborate with internal departments to resolve invoice and payment issues in a timely manner.
Compliance and Reporting
  • Collect, review, and maintain vendor W-9 documentation.
  • Prepare and process annual 1099 reporting and issuance in compliance with IRS regulations.
  • Support internal and external audits by providing requested documentation and reports.
  • Maintain confidentiality of financial and vendor information.
Systems and Process Improvement
  • Utilize ERP and accounting systems to manage accounts payable functions efficiently and accurately.
  • Maintain vendor master data and ensure information is current and accurate.
  • Identify opportunities for process improvements, automation, and increased efficiency.
  • Generate reports and assist with month-end and year-end closing activities as needed.
Cross-Functional Collaboration
  • Support multiple business entities, locations, and departments while maintaining accuracy and consistency.
  • Foster positive working relationships across departments and contribute to a collaborative team environment.
General Administrative Duties
  • Retrieve, sort, and distribute incoming mail and packages to appropriate departments or personnel.
  • Prepare and process outgoing mail, including labeling, postage, and scheduling pickups.
  • Order, stock, and maintain office supplies, including paper, toner, breakroom supplies, coffee, and water.
  • File, organize, and maintain physical and electronic records to ensure accuracy and ease of retrieval.

Qualifications
Required Qualifications
  • Minimum of two (2) years of Accounts Payable experience.
  • High school diploma, GED, or equivalent.
  • Strong understanding of accounts payable processes and basic accounting principles.
  • Experience processing high volumes of invoices and vendor transactions.
  • Experience managing W-9 documentation and 1099 reporting.
  • Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
  • Experience using Microsoft Dynamics NAV, Business Central, or similar ERP/accounting systems.
  • Strong organizational, analytical, and problem-solving skills.
  • Excellent attention to detail and accuracy.
  • Ability to prioritize workload and meet deadlines in a fast-paced environment.
  • Strong verbal and written communication skills.
  • Ability to work independently and collaboratively with employees at all levels of the organization.
  • Experience working in a multi-entity environment.
Preferred Qualifications
  • Associate degree in Accounting, Finance, Business Administration, or a related field.
  • Experience supporting audits and month-end close activities.
  • Experience with process improvement initiatives and workflow automation.

Work Environment
This position operates primarily in a professional office environment and requires extensive computer use. Workload demands may fluctuate throughout the month, quarter, and year, particularly during month-end close, year-end reporting, audit periods, tax reporting deadlines, and periods of increased business activity. The successful candidate must be able to effectively manage competing priorities, maintain accuracy under pressure, and adapt to changing business needs.
Physical Requirements
  • Ability to sit for extended periods while working at a computer workstation.
  • Frequent use of hands and fingers for keyboarding, data entry, and operation of office equipment.
  • Ability to occasionally bend, reach, squat, and lift up to 40 pounds.
  • Specific vision abilities include close vision, depth perception, and the ability to adjust focus.
  • Ability to maintain regular and reliable attendance.
  • Ability to perform the essential functions of the position with or without reasonable accommodation.

BENEFITS & PERKS:
  • Medical, Dental, Vision
  • Life Insurance
  • FSA (Flexible Spending Accounts)
  • 401k Matching
  • PTO (Paid-Time-Off)
  • Paid holidays
  • Employee Company Discounts

PAY RANGE: $27 - $33/hour (Depending on Experience)
*Please note that actual pay may vary within the range based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location.
Cline Family Cellars provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
NOTICE TO THIRD PARTY AGENCIES
Please note: We are not accepting unsolicited phone calls, emails, or resumes from recruiters or employment agencies.
 

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