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Accounts Payable Assistant Jobs in Madison, WI (NOW HIRING)

ablelight

Accounts Payable Specialist

Watertown, WI · Hybrid

$20.25 - $26/hr

Timely and accurately records journal entries by compiling source data and analyzing business activities. * Assist Accounts Payable Manager in completing general ledger account analysis for assigned ...

Porchlight, Inc.

Accounts Payable Accountant

Madison, WI · On-site

$47K - $64K/yr

Bank and Credit Card Reconciliations * Assist with monthly bank account reconciliations. * Assist with monthly credit card reconciliations. * Research and help resolve discrepancies identified during ...

Spectrum Brands

Accounts Payable Analyst

Middleton, WI · On-site

$22.50 - $30/hr

This position can cover key areas of the full cycle accounts payable process including vendor ... Perform audits to support Audit Board controls * Assist with issuing and distributing 1099 tax ...

MRA Recruiting Services

Senior Accountant

Janesville, WI · On-site

$65 - $90/hr

Prepare monthly Wisconsin and Illinois sales and use tax returns. * Assist in maintaining effective internal controls related to accounts payable. Accounting & Financial Support * Prepare journal ...

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All JobsAccounts Payable JobsAccounts Payable Assistant JobsAccounts Payable Assistant Jobs in Madison, WI

Accounts Payable Assistant information

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How much do accounts payable assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for accounts payable assistant in Madison, WI is $21.33, according to ZipRecruiter salary data. Most workers in this role earn between $18.41 and $23.03 per hour, depending on experience, location, and employer.

What is an accounts payable assistant?

Accounts Payable Assistants are professionals who manage and process a company’s outgoing payments. They are responsible for tasks such as verifying invoices, reconciling statements, preparing payment runs, and maintaining accurate financial records. Their work ensures that suppliers and vendors are paid on time, which helps maintain good business relationships and supports the smooth financial operation of the organization. Attention to detail and strong organizational skills are important in this role.

What are the key skills and qualifications needed to thrive as an accounts payable assistant?

To thrive as an Accounts Payable Assistant, you need strong numerical accuracy, attention to detail, and a basic understanding of accounting principles, typically supported by a diploma or relevant coursework in finance or accounting. Familiarity with accounting software such as SAP, QuickBooks, or Oracle, as well as proficiency in Microsoft Excel, is commonly required. Excellent organizational abilities, time management, and effective communication set top candidates apart in this role. These skills ensure timely and accurate invoice processing, support financial integrity, and facilitate smooth workflows within finance teams.

What are some common challenges accounts payable assistants face and how can they be managed effectively?

Accounts Payable Assistants often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and resolving discrepancies with vendors. Staying organized with digital tools and maintaining strong attention to detail can help prevent errors and missed deadlines. Effective communication skills are also essential for collaborating with vendors and internal departments to quickly resolve issues and maintain positive relationships. Adapting to changes in accounting software or processes is another common challenge, so a willingness to learn and remain flexible is valuable in this role.

What is the difference between Accounts Payable Assistant vs Accounts Payable Clerk?

AspectAccounts Payable AssistantAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some roles prefer accounting courses
Work EnvironmentOffice setting, supporting accounts payable teamOffice environment, handling invoice processing and data entry
Employer UsageCommonly used in small to medium businessesWidely used across various industries and company sizes
Search IntentPeople comparing entry-level accounts payable rolesIndividuals seeking detailed accounts payable processing roles

Both roles involve processing invoices and supporting the accounts payable department. The Accounts Payable Assistant often provides administrative support and may handle basic data entry, while the Accounts Payable Clerk typically manages invoice processing, data reconciliation, and payment preparation. The roles are similar but differ slightly in scope and responsibilities, with the Assistant often serving as a support role within the accounts payable team.

How much do accounts payable assistants make?

Accounts payable assistants typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and company size. Entry-level roles may start lower, while experienced professionals with certifications can earn higher wages. They often work in office environments, using accounting software like QuickBooks or SAP.

Is accounts payable a difficult job?

Accounts payable assistants handle tasks such as processing invoices, reconciling accounts, and ensuring timely payments, which require attention to detail and organizational skills. The job can be routine but may involve managing high volumes of transactions and deadlines, making accuracy and efficiency important. Familiarity with accounting software and basic financial knowledge are often necessary for success.

What are the most commonly searched types of Accounts Payable jobs in Madison, WI?

The most popular types of Accounts Payable jobs in Madison, WI are:

What are popular job titles related to Accounts Payable Assistant jobs in Madison, WI?

For Accounts Payable Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Accounts Payable Assistant jobs in Madison, WI look for?

The top searched job categories for Accounts Payable Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Accounts Payable Assistant jobs?

Cities near Madison, WI with the most Accounts Payable Assistant job openings:

Accounts Payable Assistant jobs near you
Infographic showing various Accounts Payable Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,370 per year, or $21.3 per hour.

Accounts Payable Specialist

ablelight

Watertown, WI • Hybrid

$20.25 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

AbleLight rating

5.6

Company rating: 5.6 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

Job description

At AbleLight, people are the heart of everything we do. Our mission, vision and values reflect a commitment to people. As an organization, we are aligned, inspired and driven toward a common goal - believing that together, the best life is possible! 

*This is a hybrid role with travel to our office in Watertown 2-3 days/week.*

Job Summary:

The Accounts Payable Specialist serves as a key member of the Finance team, responsible for the accurate and timely processing of accounts payable transactions, employee expenses, credit card activity, and financial reporting support. This role ensures compliance with organizational policies and accounting standards while maintaining strong relationships with internal stakeholders and external vendors. The Specialist is responsible for invoice processing, payment administration, account reconciliations, journal entry preparation, and audit support, helping to ensure the integrity of financial records and the efficient operation of the accounts payable function.

Essential Duties:

  • Understand generally accepted accounting principles (GAAP) and audit reporting requirements.
  • Performs data entry of accounts payable into the computerized financial system and generates payments. 
  • Matches vendor invoices with purchase orders and receiving information in the computerized financial system.  
  • Prepares accounts payable uploads for select invoices.
  • Processes select group home invoices and submits for payment.
  • Matches check copies of invoices and check requests. Prepares accounts payable checks for mailing and distribution.
  • Responds to vendor inquiries regarding payment of invoices.
  • Maintains paid invoice files.
  • Prepares, analyzes, and monitors credit card transaction aging reports, conducting follow-up on outstanding charges to ensure timely resolution and accurate account reconciliation.   
  • Processes requests for new credit cards and changes in limits.  Responds to inquiries regarding credit cards.
  • Monitors payments made on the Accounts Payable Visa cards.
  • Processes monthly Visa credit card purchases.
  • Prepares account reconciliations, ad-hoc reports and other documents that support the organization's financial position.
  • Timely and accurately records journal entries by compiling source data and analyzing business activities.
  • Assist Accounts Payable Manager in completing general ledger account analysis for assigned accounts.
  • Assist in preparing and gathering information needed for the annual audit and cost reports.

Minimum Job Qualifications:

  • Associate’s degree in finance or similar degree
  • Two years of relevant experience in accounting, finance, or similar roles.  Must have working knowledge of computer systems and PC Applications including Microsoft Office with strong Excel skills preferred

Benefits:
We support the whole person and have designed our benefits with you and your family's total well-being in mind:
 

  • Health and Wellness: Medical, Dental, and Vision benefits starting the first of the month following 30 days of employment and access to Teladoc.
  • Financial Wellness: 403(b) Retirement Savings Plan with 3.5% matching contributions, Health Savings Account, Flexible Savings Account, and Basic Life, AD&D, STD, and LTD insurance.
  • Work/Life Balance: Paid Time Off (PTO), Tuition Reimbursements.
  • Ongoing training to support Career Development.
  • We are now also offering Any Day Pay. With Dayforce Wallet, you get access to your pay as soon as you've earned it at no additional cost to you.

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