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Accounting Administrative Assistant Jobs in Racine, WI

City of Cudahy, WI

Accounting Admin Asst

Cudahy, WI · On-site

$26.60 - $34.19/hr

Director of Office Services Accounting Administrative Assistant performs routine, non-routine and special assignments in connection with all phases of work in the City of Cudahy offices and must be ...

CSM Companies Inc

Administrative Assistant

Oak Creek, WI · On-site

$17.25 - $23.25/hr

Administrative Assistant Wisconsin Kenworth in Milwaukee is looking for a talented individual to ... Associates degree in Finance or Accounting is preferred * At least 2 years of accounting/office ...

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All JobsAccounting Administrative JobsAccounting Administrative Assistant JobsAccounting Administrative Assistant Jobs in Racine, WI

Accounting Administrative Assistant information

See Racine, WI salary details

$13

$19

$27

How much do accounting administrative assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for accounting administrative assistant in Racine, WI is $19.78, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $21.63 per hour, depending on experience, location, and employer.

What does an accounting administrative assistant do?

As an accounting administrative assistant, your duties are to help process documents and manage accounts. In this role, you may perform various tasks related to billing and payroll, support vendor relations, reconcile accounting statements, answer telephones, file paperwork, and scan documents. This job is similar to other administrative assistant roles but also includes some minor accounting responsibilities, which may require more training. However, this is not an actual accountant job, though it can serve as training and experience if you want to become an accountant.

What is the lowest position in accounting?

The lowest position in accounting is typically an accounting clerk or bookkeeper, responsible for basic tasks like data entry, invoice processing, and maintaining financial records. These roles often require minimal experience and serve as entry points for advancing to higher accounting positions such as staff accountant or accountant.

What are the key skills and qualifications needed to thrive as an accounting administrative assistant, and why are they important?

To thrive as an Accounting Administrative Assistant, you need a solid grasp of basic accounting principles, attention to detail, and proficiency in administrative tasks, often supported by a relevant associate degree or bookkeeping coursework. Familiarity with accounting software like QuickBooks, Microsoft Excel, and office management systems is typically required. Strong organizational skills, effective communication, and the ability to multitask help you excel in this role. These skills ensure accurate financial recordkeeping, efficient office operations, and reliable support for accounting teams.

What is the difference between Accounting Administrative Assistant vs Bookkeeper?

AspectAccounting Administrative AssistantBookkeeper
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; certification or associate degree beneficial
Work EnvironmentOffice setting, supporting accounting teamsOffice environment, managing financial records
Employer & Industry UsageCommon in corporate, small business, and nonprofit sectorsWidely used in small to medium businesses, accounting firms
Primary ResponsibilitiesAdministrative tasks, data entry, supporting accounting functionsRecording financial transactions, reconciling accounts

While both roles support financial operations, an Accounting Administrative Assistant focuses more on administrative and clerical tasks within the accounting department, whereas a Bookkeeper primarily manages and records financial transactions. The roles often overlap but differ in scope and focus.

What are some common challenges faced by accounting administrative assistants, and how can they be managed effectively?

Accounting Administrative Assistants often balance multiple tasks such as data entry, invoice processing, and managing communications between departments. A frequent challenge is handling tight deadlines, especially during end-of-month or end-of-year financial closings. Staying organized and prioritizing tasks, as well as maintaining clear communication with accountants and other team members, can help manage these challenges. Familiarity with accounting software and a proactive approach to problem-solving are also key to thriving in this role.
More about Accounting Administrative Assistant jobs
What are popular job titles related to Accounting Administrative Assistant jobs in Racine, WI? For Accounting Administrative Assistant jobs in Racine, WI, the most frequently searched job titles are:
What job categories do people searching Accounting Administrative Assistant jobs in Racine, WI look for? The top searched job categories for Accounting Administrative Assistant jobs in Racine, WI are:
What cities near Racine, WI are hiring for Accounting Administrative Assistant jobs? Cities near Racine, WI with the most Accounting Administrative Assistant job openings:
Accounting Administrative Assistant jobs near you
Infographic showing various Accounting Administrative Assistant job openings in Racine, WI as of June 2026, with employment types broken down into 80% Full Time, 18% Part Time, and 2% Contract. Highlights an 87% Physical, 6% Hybrid, and 7% Remote job distribution, with an average salary of $41,144 per year, or $19.8 per hour.

Accounting & Administrative Assistant

City Wide Facility Solutions

Milwaukee, WI • On-site

$18.50 - $23.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

At City Wide Facility Solutions, we're always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.
Who We Are
At City Wide Facility Solutions of Southeastern Wisconsin, we're more than a facility management company - we're a people-first, purpose-driven team committed to making a lasting impact. Our culture is built on servant leadership, integrity, teamwork, community impact and the belief that excellence is achieved when we lift others up. We celebrate wins, support our employees and contractors like family, always aim to be 1% better every day, and never lose sight of the bigger picture: helping our clients, contractors, and communities thrive.
Why You'll Love It Here
We're intentional about building a workplace where people are valued for who they are and what they bring. Whether it's receiving a raving review from a client, supporting a teammate, or contributing to a community initiative, you'll find purpose in your work and pride in your impact.
Is This You?
Do you have experience in accounting, bookkeeping, or office administration and enjoy keeping things accurate, organized, and running smoothly? Are you detail-oriented, dependable, and comfortable managing multiple priorities while supporting a fast-paced team? If so, consider this great opportunity with City Wide Facility Solutions! We are seeking an Accounting & Administrative professional to join our Milwaukee team. This role supports the day-to-day financial and administrative operations of the business, including accounts payable and receivable, invoicing, payment processing, deposits, collections, compliance documentation, month-end tasks, and general office administration. The ideal candidate is a strong communicator who takes initiative, follows through on responsibilities, identifies potential risks, and looks for opportunities to improve processes while providing excellent support to our clients, Independent Contractors, leadership, and team.
This position is based near downtown Milwaukee with expectations to work in the office 5 days per week full time.
Accounting Responsibilities
• Process accounts payable and accounts receivable transactions.
• Prepare and process customer invoices and contract billing.
• Apply customer payments and maintain accurate customer account records.
• Process daily bank deposits & ACH deposits.
• Prepare ACH transactions for approval.
• Process company credit card transactions and expense documentation.
• Prepare annual 1099 information for review.
• Review customer compliance documentation.
• Assist with collections and account follow-up.
• Maintain organized accounting files and supporting documentation.
• Assist with month-end accounting tasks as assigned.
• Be aware of any potential risks and propose ideas to management.
Administrative Responsibilities
• Answer and direct incoming phone calls.
• Process and distribute incoming and outgoing mail.
• Maintain office in a professional appearance.
• Maintain office supply inventory and place orders as needed.
• Prepare and distribute customer price increase notifications.
• Provide administrative support for special projects and department initiatives.
• Assist with document preparation, filing, and record maintenance.
• Support leadership with general administrative needs.
• Perform other duties as assigned to support the needs of the organization.
• Review Independent Contractor compliance documentation to activate vendor.
• Assist with Process Development & Implementation as directed.
• Cross Train with Independent Contractor Recruiter
Requirements
• Associate degree in Accounting, Business Administration, or related field preferred.
• Two or more years of accounting or bookkeeping experience preferred.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel.
• Experience with accounting software preferred. Bonus if experience with Business Central
• Excellent communication and customer service skills.
• Ability to prioritize multiple tasks while maintaining accuracy.
Benefits
City Wide Facility Solutions offers competitive compensation and comprehensive benefits including:
  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k) with company match
  • 15 Days PTO (Paid Time Off)
  • 9 Company Paid Holidays
  • Exceptional Work/Life Balance
  • Training & Development
  • Opportunities for Advancement

Giving Back Matters Here
We believe that when we support our community, everyone benefits. That's why we offer paid volunteer time so you can give back to causes you care about - alongside a team that shares your heart for service. Whether it's through company-led outreach or supporting a charity of your choice, you'll be part of a ripple effect that makes a real difference.

Apply