Accountant (Travel Industry)
This is a full-time, fully on-site position based in Rochester, NY. Remote and hybrid work are not available.
Key
ResponsibilitiesCore Accounting
Manage the full Accounts Receivable (AR) process, including invoicing, payment posting, collections, and client billing.
Process Accounts Payable (AP), vendor payments, and statement reconciliations.
Perform daily bank reconciliations and maintain accurate cash records.
Maintain and reconcile the general ledger.
Prepare monthly, quarterly, and ad hoc financial reports.
Support month-end and year-end close processes, including account reconciliations and financial reporting.
Track and reconcile commissions accurately.
Travel Industry Accounting
Process and reconcile ARC reports, including debit memos, adjustments, and compliance requirements.
Perform credit card reconciliations for merchant accounts, corporate credit cards, and travel-related transactions.
Track and reconcile agent commissions, vendor commissions, adjustments, and related payments.
Maintain and reconcile TRAMS Back Office entries, interfaces, corrections, and error resolution.
Review and validate interfaced invoices for accuracy before posting.
Manage invoicing and account reconciliations for key corporate travel clients.
Process EFT, ACH, Paymode, wire transfers, and deposit reconciliations.
Operational & Administrative Support
Maintain accurate client information within ClientBase.
Coordinate user access for travel-related platforms, including Sabre, mid-office systems, and accounting software.
Manage office supplies, vendor relationships, and office equipment service coordination.
Provide general administrative support to ensure efficient daily operations.
Cross-Functional Collaboration
Partner with ticketing, operations, and corporate account teams to resolve billing and accounting discrepancies.
Communicate professionally with clients, vendors, and internal departments regarding invoices, payments, and account inquiries.
Assist leadership with financial reporting, special projects, and process improvement initiatives.
Required Qualifications
Minimum 3 years of accounting experience; travel industry accounting experience is strongly preferred.
Hands-on experience with TRAMS Back Office (required).
Experience with ARC, ClientBase, or other travel industry accounting systems preferred.
Strong reconciliation experience, including credit card transactions, commissions, and high-volume financial activity.
Proficient in Microsoft Excel and financial reporting tools.
Excellent analytical, organizational, and problem-solving skills.
Exceptional attention to detail with a high level of accuracy.
Ability to manage multiple priorities in a fast-paced environment.
Strong verbal and written communication skills.
Preferred Qualifications
Experience with Grasp (preferred but not required).
Working knowledge of Sabre or other Global Distribution Systems (GDS).
Familiarity with mid-office tools, workflow automation, and travel-industry system integrations.
Understanding of corporate travel operations, ticketing workflows, and travel agency accounting processes.
Benefits
Competitive health insurance (medical, dental, and vision)
Retirement plan contributions (SAR/SEP)
Unlimited Paid Time Off (PTO)
Paid company holidays
Employee travel discounts and travel industry perks
Professional development and training opportunities
Stable, long-tenured team with career growth opportunities
Collaborative and supportive on-site work environment
Schedule