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Academic Services Assistant Jobs (NOW HIRING)

Loyola Marymount University

Academic Advisor

Los Angeles, CA · On-site

$45K - $55K/yr

Support the Associate Dean, Assistant Dean, and Senior Coordinator of Academic Services throughout the school year with such tasks as advising for first year and transfer orientations, senior checks ...

Wisconsin

Custodian - Academic Services

La Crosse, WI

$16/hr

Custodian - Academic Services Job Category: University Staff Employment Type: Regular Job Profile ... This position is designed to assist with custodial coverage on the UW-La Crosse campus in academic ...

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Academic Services Assistant information

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How much do academic services assistant jobs pay per hour?

As of Jun 13, 2026, the average hourly pay for academic services assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What are Academic Services Assistants?

Academic Services Assistants are professionals who provide administrative and support services within educational institutions. They help manage academic records, assist with student registration, schedule classes, and support faculty and staff with various tasks. Their role often involves working directly with students to answer questions, resolve issues, and ensure smooth operation of academic programs. Academic Services Assistants play a crucial part in maintaining the efficiency and effectiveness of academic departments.

What is the difference between Academic Services Assistant vs Academic Advisor?

AspectAcademic Services AssistantAcademic Advisor
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsBachelor’s degree often required; some roles prefer master’s in education or counseling
Work EnvironmentAdministrative offices, student support centers, academic departmentsStudent counseling offices, academic departments, one-on-one student meetings
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, educational institutions
Common Search & ComparisonOften compared for support roles assisting students with administrative tasksCompared for roles providing academic guidance and counseling

The main difference is that Academic Services Assistants handle administrative and support tasks within academic settings, while Academic Advisors focus on guiding students academically and providing counseling. Both roles are essential in educational institutions but serve different functions.

What are the key skills and qualifications needed to thrive as an Academic Services Assistant, and why are they important?

To thrive as an Academic Services Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by an associate’s or bachelor’s degree. Familiarity with student information systems, scheduling software, and data management tools is typically required. Excellent communication, customer service, and problem-solving abilities help you interact effectively with students, faculty, and staff. These competencies are crucial for ensuring smooth academic operations and providing reliable support within educational institutions.

How does an Academic Services Assistant typically collaborate with faculty and students to support academic operations?

Academic Services Assistants play a vital role in facilitating communication and coordination between faculty, students, and administrative departments. They often help schedule courses, manage student records, and assist with enrollment processes, ensuring that academic operations run smoothly. On a daily basis, they may respond to student inquiries, support faculty with classroom logistics, and maintain accurate documentation. This collaborative environment fosters strong organizational and problem-solving skills, and can provide valuable exposure for those interested in advancing within academic administration.
What cities are hiring for Academic Services Assistant jobs? Cities with the most Academic Services Assistant job openings:
What are the most commonly searched types of Academic Services jobs? The most popular types of Academic Services jobs are:
What states have the most Academic Services Assistant jobs? States with the most job openings for Academic Services Assistant jobs include:
Academic Services Assistant jobs near you
Infographic showing various Academic Services Assistant job openings in the United States as of June 2026, with employment types broken down into 4% As Needed, 79% Full Time, and 17% Part Time. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.
Academic Support Assistant (PAV)

Academic Support Assistant (PAV)

University of San Francisco

Hilltop, MN

$34/hr

Full-time

Posted 10 hours ago

Job description

Job Title:

Academic Support Assistant (PAV)

Job Summary:

Under the general supervision and direction of the Director for Academic Planning and Operations, the Academic Support Assistant will maintain all graduate and undergraduate course schedules and course registration within the School of Nursing and Health Professions. This involves 450+ course sections each semester, including on campus and distance learning courses as well as clinical and fieldwork placements for over 1000 students yearly. Duties also include updating instructor and course changes in Banner, assisting students with registration each semester, providing information sessions regarding registration and block schedule. The incumbent will also maintain the course catalog and program curriculum patterns in Banner and other sources as needed, and provide general academic services support as assigned. This position reports to the Director of Academic Planning and Operations.

Full Job Description:

Schedule and Course Planning 50%

  • Partners with program directors and/or Associate Deans to design and complete annual and semester course schedule build out -- this includes developing the semester schedule template, provide enrollment statistics and cohort mapping, and implement scheduling changes, registration changes, classroom requests, class cancellations, course fees, faculty workload, and final examinations.

  • Uses the current curriculum patterns for course schedule forecasting to support the Director of Academic Planning and Operations.

  • Prepare and edit annual course schedule and catalog copy. Enter and maintain updates of courses in Banner schedule.

  • Maintain and update departmental student portal relevant to schedules and courses, ensuring information is available regarding the schedule, placements, room assignments, curriculum and orientation.

  • Support the management of general catalog, course data, course updates in Banner.

  • Coordinate efforts with Clinical Placement Coordinators, Business Specialist and lead program staff. (e.g., confirming clinical site information to update block schedules, track faculty assignment changes post Census, assisting in ensuring students are registered before closing the blocks)

  • Participates as the staff of the Curriculum Committee and provides administrative support for the course and curriculum development process - including serving as a superuser of Scheduling- and Curriculum-Management Systems (e.g., Banner and Curriculog).

  • Audits course rosters to ensure students are registered correctly in partnership with program staff.

  • Communicates with the USF Branch Campuses personnel to develop the schedule and rooming for SONHP.

  • Coordinate scheduling consolidated final examinations in collaboration with the Office of the University.

General Academic Services 50%

  • Provide registration/student information systems support.

  • Assist students with questions and problems relating to the issues of registration and course blocks.

  • Validates course fee information each term in collaboration with Student Financial Services office.

  • Maintain general knowledge of academic support applications (e.g., Banner, Tableau, Typhon, Salesforce, CORE, TAMS, MCE, CCPS, Curriculog, Salesforce)

  • Provide the Business Specialist with post census updates pertaining to faculty teaching assignment changes to ensure accurate compensation.

  • Confirm reservations of Cowell Spaces - CO 212, 113, 215 Common areas, 411.

  • Process non-traditional classroom requests via EMS.

  • Serve as liaison with the bookstore and assists with desk copy requests.

  • Tracks BNC report/audit for any correction needs in Banner.

  • Provide general academic services support as needed.

  • Perform other duties as assigned.

Minimum Requirements

  • Post high school education preferred.

  • Training or experience equivalent to five (5) years of increasingly responsible work experience or related education.

  • Strong experience working with databases required.

  • Demonstrated critical thinking, planning, problem-solving and interpretive skills to analyze situations, define problems, identify concerns, develop and propose solutions.

  • Ability to work with a variety of constituencies and explain complex rule-based systems with a high degree of service and compassion.

  • Appreciation of student privacy and understanding of FERPA regulations.

  • Ability to work independently to create, modify and implement policies and procedures and as a member of a team.

  • Excellent listening, written and organizational skills.

Full-Time/Part-Time:

Full time

Pay Rate:

Hourly

Salary Range :

$34 per hour

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