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Academic Services Assistant Jobs (NOW HIRING)

Jackson State University

Academic Advisor

Jackson, MS · On-site

$36K - $44K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... academic services. • Monitor progress toward degree requirements of student-athletes pursuant to NCAA rules and regulations. • Assist with eligibility certification in assigned sports in ...

Madisoncollege

$20.96 - $22.43/hr

The Library Services Assistant serve as an important point of contact for students and provide para ... During the academic year, the required schedule includes: * Saturdays from 9:00 a.m. to 3:00 p.m.

Madison College

Library Services Assistant

Madison, WI · On-site

$20.96 - $22.43/hr

The Library Services Assistant serve as an important point of contact for students and provide para ... During the academic year, the required schedule includes: * Saturdays from 9:00 a.m. to 3:00 p.m.

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How much do academic services assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for academic services assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What is an academic services assistant?

Academic Services Assistants are professionals who provide administrative and support services within educational institutions. They help manage academic records, assist with student registration, schedule classes, and support faculty and staff with various tasks. Their role often involves working directly with students to answer questions, resolve issues, and ensure smooth operation of academic programs. Academic Services Assistants play a crucial part in maintaining the efficiency and effectiveness of academic departments.

What is the difference between Academic Services Assistant vs Academic Advisor?

AspectAcademic Services AssistantAcademic Advisor
CredentialsTypically requires a high school diploma or associate degree; some roles prefer relevant certificationsBachelor’s degree often required; some roles prefer master’s in education or counseling
Work EnvironmentAdministrative offices, student support centers, academic departmentsStudent counseling offices, academic departments, one-on-one student meetings
Employer & Industry UsageUniversities, colleges, educational institutionsUniversities, colleges, educational institutions
Common Search & ComparisonOften compared for support roles assisting students with administrative tasksCompared for roles providing academic guidance and counseling

The main difference is that Academic Services Assistants handle administrative and support tasks within academic settings, while Academic Advisors focus on guiding students academically and providing counseling. Both roles are essential in educational institutions but serve different functions.

What are the key skills and qualifications needed to thrive as an academic services assistant, and why are they important?

To thrive as an Academic Services Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by an associate’s or bachelor’s degree. Familiarity with student information systems, scheduling software, and data management tools is typically required. Excellent communication, customer service, and problem-solving abilities help you interact effectively with students, faculty, and staff. These competencies are crucial for ensuring smooth academic operations and providing reliable support within educational institutions.

Is academic advising a stressful job?

Academic Services Assistants involved in advising often experience stress due to managing student concerns, deadlines, and balancing multiple responsibilities. The job requires strong communication skills and organizational abilities, and workload can vary depending on the institution and advising demands.

How does an academic services assistant typically collaborate with faculty and students to support academic operations?

Academic Services Assistants play a vital role in facilitating communication and coordination between faculty, students, and administrative departments. They often help schedule courses, manage student records, and assist with enrollment processes, ensuring that academic operations run smoothly. On a daily basis, they may respond to student inquiries, support faculty with classroom logistics, and maintain accurate documentation. This collaborative environment fosters strong organizational and problem-solving skills, and can provide valuable exposure for those interested in advancing within academic administration.

What cities are hiring for Academic Services Assistant jobs?

Cities with the most Academic Services Assistant job openings:

What are the most commonly searched types of Academic Services jobs?

The most popular types of Academic Services jobs are:

What states have the most Academic Services Assistant jobs?

States with the most job openings for Academic Services Assistant jobs include:

Academic Services Assistant jobs near you
Infographic showing various Academic Services Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Academic Operations Coordinator

Shorelight, LLC

Chicago, IL • On-site

Full-time

Re-posted 14 days ago

Job description

About Us
UIC Global is a partnership between the University of Illinois at Chicago (UIC) and Shorelight. The mission of the program is to immerse first-year international students (graduate and undergraduate) in the academic and cultural life of the university, help them integrate into campus life, and provide the support that increases their academic successes and likelihood of obtaining their degrees at UIC.
Job Overview
The Academic Operations Coordinator (AOC) provides support for the UIC Global academic team. Under the direction of academic leadership, the AOC drives academic protocols and implementation of academic policies along with tracking key performance indicators for student success data. This role supports students with curricular requirements for their intended majors as well as utilization of academic support services on campus. He/She/They supports UIC Global and University staff to provide students with a smooth transition to their degree program. The AOC is responsible for accurate record keeping and supports academic leadership in scheduling, teaching, and relationship building with UIC Global. This position reports to the Academic [Operations] Director.
The Academic Operations Coordinator will work with students one on one and in small groups to share academic and curricular information so excellent organizational skills, strong attention to detail, and outstanding interpersonal skills with cultural sensitivity toward students and staff from diverse backgrounds is critical. He/she/they is an energetic team player who thrives in a fast-paced environment and has excellent customer service skills. Strong problem-solving and decision-making abilities as well as the ability to work in a diverse environment that requires cross-cultural awareness and understanding is essential.
Essential Functions
Academic Data Management & Integrity
  • Coordinate the collection of data and report on Academic KPI's
  • Develop and maintain cohort and student academic history and academic performance tracking
  • Maintain student academic records and statistics, including progression statistics, grade alerts, student cases notes in the university advising system, and notes from faculty

Academic Services
  • Register students in courses within the student information system
  • Develop and present workshops in partnership with Student Services
  • Assist in the preparation and delivery of academic overview session at student orientation

Relationship Management
  • Function as academic liaison to the student services team, providing trainings, and serving as the Subject Matter Expert (SME) as required
  • Coordinate the academic support services for UIC Global students in partnership with the university
  • Work closely with the university advisors to ensure a coordinated advising and registration process as students' progress
  • Provide academic advising and student support to students in the UIC Global program
  • Participate in committee meetings with stakeholders across the university, including faculty and staff

Security
  • Comply with Shorelight Written Information Security Policy, and all other Shorelight Information Security Policies and Procedures
  • Take responsibility for any Shorelight assets assigned to you
  • Promptly report any security events, incidents or weaknesses to Shorelight Security

Minimum Qualifications
  • Bachelor's Degree
  • 1+ years working experience in higher education or as administrative staff in a registrar's office, academic, or related department
  • High level of proficiency in MS Excel and MS Access
  • Ability to work limited evenings and weekends
  • Eligibility to work in and travel freely to and from the United States without sponsorship

Preferred Qualifications
  • Master's Degree, preferably in a related field
  • Proficiency with industry standard software and registration programs: Banner, PeopleSoft, Astra, (or other)
  • Experience scheduling courses, classrooms, and faculty
  • Experience with Salesforce or equivalent CRM at the data entry and administrative level
  • Experience working successfully with non-native English speakers

Application Process
To apply for this position, please visit the Shorelight Careers page to submit an application with a resume and cover letter.
Background Check Required--Education, Criminal, Identity
UIC Global is an Equal Opportunity Employer.

Apply