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Academic Scheduler Jobs (NOW HIRING)

Minnstate

Academic Planning Coordinator

Moorhead, MN · On-site

$47K - $93K/yr

The role exercises independent professional judgment in interpreting academic policy, resolving complex audit and scheduling issues, and implementing operational improvements that directly impact ...

Abilene Christian University

Academic Advisor

Abilene, TX

$40K - $49K/yr

Each student should have an up-to-date academic schedule plan through to graduation. * Proactively contact and be available for students on a regular basis. Office hours should be clear and ...

Abilene Christian University

Academic Advisor

Abilene, TX · On-site

$40K - $49K/yr

Each student should have an up-to-date academic schedule plan through to graduation. * Proactively contact and be available for students on a regular basis. Office hours should be clear and ...

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How much do academic scheduler jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for academic scheduler in the United States is $21.47, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $23.32 per hour, depending on experience, location, and employer.

What qualifications do you need to be a scheduler?

Academic schedulers typically need a high school diploma or equivalent, with many roles preferring or requiring a bachelor's degree in education, administration, or a related field. Strong organizational skills, proficiency with scheduling software or tools, and attention to detail are essential qualifications for this role.

What are the key skills and qualifications needed to thrive in the Academic Scheduler position, and why are they important?

To thrive as an Academic Scheduler, strong organizational skills, attention to detail, and experience with higher education scheduling or administrative processes are essential, often supported by a bachelor's degree. Familiarity with academic scheduling software (such as Banner, PeopleSoft, or Ad Astra), database management, and Microsoft Office Suite is commonly required. Effective communication, problem-solving abilities, and collaboration skills help Academic Schedulers navigate complex requests and work with staff and faculty. These competencies ensure efficient course scheduling, minimize conflicts, and optimize institutional resources to support student success.

What are the main challenges faced by Academic Schedulers, and how are they typically addressed?

Academic Schedulers often manage competing demands from various academic departments, limited classroom availability, and frequent last-minute changes to course offerings or faculty assignments. To address these challenges, they rely on robust scheduling systems, strong organizational processes, and close communication with faculty and administration. A proactive approach and flexibility are essential for resolving conflicts and adapting schedules to meet institutional needs. Schedulers typically work as part of a registrar's or academic affairs team, collaborating closely to ensure all academic requirements and priorities are met each term.

What is an Academic Scheduler job?

An Academic Scheduler is responsible for planning, organizing, and managing course schedules, classroom assignments, and faculty teaching loads at an educational institution. They ensure that scheduling aligns with institutional policies, faculty availability, and student needs while optimizing space utilization. This role requires attention to detail, strong organizational skills, and the ability to coordinate with multiple departments. Academic Schedulers often use scheduling software and databases to maintain accuracy and efficiency.

More about Academic Scheduler jobs
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Academic Scheduler jobs near you
Infographic showing various Academic Scheduler job openings in the United States as of May 2026, with employment types broken down into 61% Full Time, and 39% Part Time. Highlights an 100% In-person job distribution, with an average salary of $44,663 per year, or $21.5 per hour.
Academic Scheduler

Academic Scheduler

University of the Potomac

Washington, DC • On-site

Full-time

Posted 5 days ago

Job description

Job Title: Academic Scheduler

Department: Academic Affairs
Reports To: Department Chair for Graduate Studies and Academic Operations

Location: On-Site Campus

Position Summary

The Academic Scheduler is responsible for developing, coordinating, and maintaining the institution’s class schedule and academic calendar. This role ensures that all courses, classrooms, and faculty assignments are accurately scheduled and optimized to meet institutional, departmental, and student needs. The Academic Scheduler collaborates with academic departments, faculty, and administrative staff to support effective scheduling operations and student success.

Key Responsibilities

● Class Scheduling

o Develop and maintain term-by-term academic schedules in the institution’s scheduling system (Sonis).

o Coordinate course offerings, meeting times, and classroom assignments to avoid conflicts and maximize room utilization.

o Ensure accuracy and consistency of course data, faculty assignments, and enrollment capacities.

o Implement approved academic calendars, deadlines, and scheduling policies.

● Collaboration & Communication

o Work closely with department chairs, deans, and faculty to collect scheduling needs and resolve schedule conflicts.

o Communicate schedule changes and updates to faculty and relevant departments.

o Collaborate with the Registrar’s Office and Student Services to ensure schedules support registration and advising processes.

● Data Management & Reporting

o Maintain and update scheduling databases and records.

o Generate and analyze reports on course utilization, enrollment trends, and classroom usage.

o Identify opportunities for efficiency and recommend scheduling improvements.

● Compliance & Policy

o Ensure compliance with institutional scheduling policies, accreditation standards, and state or federal requirements.

o Support academic policy development and implementation as related to scheduling and course delivery.

Qualifications

Education:

● Bachelor’s degree required (preferred fields: Business Administration or related area).

● Master’s degree preferred.

Experience:

● 2–4 years of experience in academic scheduling, registrar services, or higher education administration.

● Experience using academic management or scheduling software is strongly preferred.

Skills & Competencies:

● Strong organizational and time-management skills.

● Attention to detail with a commitment to data accuracy.

● Excellent interpersonal and communication skills.

● Ability to work collaboratively across departments.

● Proficiency in data systems (e.g., Excel, scheduling software, student information systems).

● Analytical and problem-solving abilities.

Working Conditions

● Office-based environment, with periods of high activity during schedule building and registration cycles.

● May require occasional evening or weekend work to meet deadlines.