Job Location:
Corporate Indianapolis
PRIMARY PURPOSE:
This position is primarily responsible for providing support in the administrative functions of the Development department of Simon Property Group. This position will serve as a representative of the Development department and must possess effective communication skills and professional appearance, as well as have the ability to handle sensitive and confidential information in a professional manner
PRINCIPAL RESPONSIBILITIES:
The successful candidate's responsibilities will include, but not be limited to:
- Greet and direct all incoming calls. This will include internal calls, as well as extensive phone contact with local, regional and national Tenants.
- Coordinate conference calls and schedule meetings.
- General office administrative duties such as greeting visitors at the reception area; handle incoming and outgoing deliveries; type correspondence, file, maintain office supplies and order as necessary; maintain office equipment.
- Preparation of various projects for client proposals that require the use of spreadsheets, power point presentations, digital camera use, etc.
- Maintain calendars and schedule all necessary travel arrangements.
- Complete all expense reports ensuring accuracy and timeliness of submission.
- Maintain courteous and professional relationships with co-workers and clients; professionally interface with all internal departments of Simon Property Group.
- Learn and become competent in current technical applications utilized by the department involving SSLE, CAD, Atlas, Coupa, etc.
MINIMUM QUALIFICATIONS:
- Five years minimum administrative experience required.
- Working knowledge of Microsoft Office Suite, specifically including Word, Excel, and PowerPoint
- Excellent verbal and written communication skills.
- Team player with willingness to assist others.
- Ability to work independently without direct supervision.
- Self-motivated and problem solving experience.
- Excellent time management and organizational skills and ability to meet deadlines and work well under pressure.