60 Russell Tobin Operations Manager Jobs Hiring Near You

Russell Tobin's client, an American artificial intelligence company, is hiring a Remote Recruiting Coordinator in San Francisco, CA

Apply Now!

Employment Type: Contract/Remote

Location: San Francisco, CA (Remote)

Duration: 6+ months with possible extension

Pay range: $60/hr - $70/hr W2

Schedule: Mon – Fri

Expected workload is a minimum of 40 hours per week, with average workloads typically ranging between 42–47 hours and potentially higher during peak periods.

Position Overview

We are seeking a highly organized and candidate-focused Recruiting Coordinator to support a fast-paced talent acquisition team. In this role, you will be responsible for coordinating interviews, managing candidate communications, and ensuring a seamless experience throughout the hiring process. As one of the first points of contact for candidates, you will play a critical role in creating a positive and professional impression while helping the organization scale its hiring efforts.

Working closely with Recruiters and Sourcers, you will manage complex scheduling needs, support recruiting operations, and contribute to process improvements that enhance efficiency and candidate experience.

Responsibilities

• Partner with Recruiters and Sourcers to coordinate a high volume of candidate interviews, debriefs, and reference checks.
• Navigate complex scheduling scenarios involving multiple stakeholders across various time zones and calendars.
• Serve as the primary point of contact for candidates, providing timely, professional, and informative communication throughout the interview process.
• Deliver a high-touch candidate experience by ensuring candidates feel supported and informed at every stage.
• Collaborate with recruiting team members to identify and implement process improvements that increase operational efficiency and candidate satisfaction.
• Support the development and execution of recruiting initiatives, programs, and projects that strengthen talent acquisition efforts.
• Leverage AI-powered tools and automation solutions as part of daily workflows to improve recruiting operations and scalability.
• Act as a strategic partner to Recruiters by anticipating challenges, providing solutions, and helping optimize hiring processes.

Qualifications

• 2+ years of experience in a high-volume scheduling or recruiting coordination role, preferably within Talent Acquisition.
• Strong passion for delivering exceptional candidate and hiring manager experiences.
• Excellent written and verbal communication skills, including the ability to craft professional and engaging candidate correspondence.
• Ability to thrive in a fast-paced environment with competing priorities and frequent changes.
• Experience utilizing AI tools and automation technologies in a professional setting.
• Strong problem-solving abilities and comfort navigating ambiguous situations.
• Proven ability to partner closely with Recruiters and provide operational support that drives hiring success.
• Highly organized with exceptional attention to detail and follow-through.

Role Details

What a Typical Day Looks Like

• Coordinate approximately 100–150 interviews per week, with volumes increasing to 200–250 interviews during peak hiring periods.
• Operate within a direct support model, partnering closely with a dedicated group of Recruiters and Sourcers.
• Participate in weekly 1:1 meetings, intake sessions, hiring manager syncs, recruiting team meetings, and other stakeholder discussions.
• Support ongoing recruiting operations while contributing to process improvement initiatives and special projects when capacity allows.
• Utilize AI-driven tools and automation to streamline scheduling and recruiting workflows.
• Maintain flexibility to support business needs, including occasional overtime during high-volume hiring periods.
• Expected workload is a minimum of 40 hours per week, with average workloads typically ranging between 42–47 hours and potentially higher during peak periods.

Tools & Technology

• Greenhouse (ATS)
• ModernLoop or similar interview scheduling platforms
• Gem
• LinkedIn Recruiter
• BrightHire
• CodeSignal
• Alfred
• Slack
• Google Workspace
• AI-powered productivity and recruiting tools

Benefits that Russell Tobin offers:

Russell Tobin and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.