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The Position

We advance science so that we all have more time with the people we love.

The Senior Vice President, Translational Medicine is seeking a highly capable Executive Administrative Business Partner to support the SVP and the broader Office of Translational Medicine in a complex, fast-paced, and high-impact environment. This role is responsible for delivering seamless administrative and operational support, ensuring clear prioritization, alignment, and execution of leadership activities.

As a central member of the SVP office, this individual will operate with a high degree of judgment, discretion, and organizational awareness, enabling the effectiveness of senior leadership across a dynamic, science-driven environment.

This role requires a proactive and highly reliable partner who anticipates needs, prioritizes effectively, and executes with consistency. In close partnership with the Chief of Staff, this individual supports coordination and follow-through of leadership priorities, maintaining visibility across key activities and facilitating alignment across the Translational Medicine organization. The ideal candidate brings strong situational awareness, sound judgment, and a solutions-oriented approach to managing complex administrative and operational demands.

The Opportunity:

As a valuable member on the Translational Medicine team you will be:

• Coordinating and managing complex executive calendars, global travel, and logistics, ensuring alignment with evolving leadership priorities and stakeholder needs

• Proactively planning, scheduling, and coordinating global meetings and engagements (virtual and in-person), with attention to timing, dependencies, and outcomes

• Supporting leadership effectiveness by maintaining visibility across priorities and helping to highlight key actions and areas of focus on a daily, weekly, and longer-term basis

• Partnering closely with the Chief of Staff and key stakeholders to support coordination and execution of departmental priorities and initiatives

• Assisting in the planning and execution of town halls, leadership meetings, and organizational events, including preparation, coordination, and follow-up on key actions

• Supporting preparation for meetings by consolidating inputs, ensuring materials are aligned, and enabling clarity for discussions

• Tracking actions, deliverables, and dependencies across leadership activities, ensuring timely follow-up and alignment across stakeholders

• Participating in cross-functional coordination efforts, supporting alignment across Research, Clinical Development, and partner functions as needed

• Addressing challenges proactively and develop practical, thoughtful solutions, often operating independently and without precedent

• Maintaining a strong understanding of organizational priorities, key stakeholders, and how activities align to broader Translational Medicine objectives

• Exercising independent judgment and discretion when handling sensitive and confidential information

• Managing contracts, purchase orders, expense reports, and other administrative processes with accuracy and efficiency

• Collaborating closely with the administrative community and partner functions (e.g., Recruiting, Finance, Operations), contributing to consistency and continuous improvement

• Acting as a resource and informal leader within the administrative network, sharing best practices and supporting team effectiveness

Who you are:

• BS/BA degree, or equivalent work experience

• Minimum of 7+ years of management associate or administrative support experience, including a minimum of 4+ years of experience supporting senior leadership

• Proficient with email, calendar, word-processing, spreadsheet, database and presentation applications; Microsoft Office & google suite required

• Ability to quickly learn new skills and software applications

• Skilled in establishing contacts outside of one's work group and functional organization, develop positive partnerships with others to improve efficiency

• Ability to handle routine and impromptu assignments with minimal direction

• Strong organization and prioritization skills with the ability to multi-task

• Ability to successfully work in a high-visibility and high-impact environment

• Demonstrated skills in completing complex global travel arrangements/itineraries and expense reports

• Demonstrated success in directly supporting senior level leaders (VP+).

• Excellent interpersonal skills with a customer service orientation

• Ability to foster a positive work environment

Requirement- Must be able to work 5 days on campus

Relocation benefits are not available for this posting.

The expected salary range for this position based on the primary location of California is $105,600 - 196,000. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

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