Zonal Coordinator Jobs (NOW HIRING)

This role will provide the Zonal Area with consistent internal controls, maintenance of corporate system and timely and reliable financial information and analysis, and ensure donor's compliance during acquisition/budgeting, management/implementation and reporting and enhance the financial capabilities of the partners to effectively manage project implementation, budgets and reporting. That leads to effective decision making. Responsibilities Budget Management and Financial Reporting In collaboration with Head of Finance and IT to prepare Zonal Financial Year budget accurately and on a timely manner.

Lead budget preparations on Project/ Grants Proposals at Zonal Level ensuring Budget templates are effectively utilised. Ensure all projects are fully Costed at all times. Ensure that all approved POs received from the PO point person are correctly linked in the SAP in a timely manner (to avoid delay of implementation & payments), with all grant account lines attached to the relevant GAD/FAD.

Support the program team to reflect any changes related to programs budget, timely review of PO before submitting to Final Approval. Ensure budgets entered in these projects reflect the approved budgets and the project charging are reflecting the actual situation of the project. On monthly basis timely prepare zonal Management reports with the relevant information to be used for decisions.

Lead on all Zonal Grants Projects reporting to ensure timely reporting as per donors' guidelines and requirements. Develop and maintain a reporting tool/ schedule and monitor project submissions. Monitor movement and report on the impact of foreign exchange rates for Donor currency.

Ensure Grants expenditure as per BI report is regularly reconciled with expenditure in the POs to uphold reliability and integrity of the figures. Deal with NRGRANT as appropriate. Support the Head of Finance and IT on monthly internal and KPI/QMR quarter Management report which requires Zones inputs.

Prepare monthly BvAs reports and advise budget holders for both Cost Centres and programme as appropriate. Monitor Approved Budgets Vs Actual and Commitments Provide budget advice and assistance whenever needed/ applicable Partnership Management Oversee Partners Donor compliance, policies and procedures of Government of Tanzania relating to all statutory requirements (PAYE, WHT, SDL, WCF, NSSF, HESLB) and any other income tax. Monitor the implementation of Partnership contracts with regards to partnership deliverables financial requirements for timely and quality reporting.

Oversee Partners Budgets in collaboration with Zonal Finance team. Review Partners Financial internal controls to identify weaknesses and share with Head of Finance and IT for Capacity Development Plan Prepare mitigation of the areas identified as high risk in the organization risk register. Conduct pre-audit, coach partner on pre-audit exercise and review Partners internal control for the purpose of improving.

Manage coordination of internal/ external audit exercises with Partner Participate in partner capacity assessments as per approved standard capacity assessment tool and the process required to be involved. Prepare assessment reports with areas of risks and gaps and share the report and recommendations as appropriate. Work closely with Partner to make sure that every partner has risk register and it is updated.

Supervise and organize training on financial risk and other risks which might hinder implementation of the project. Jointly with Partners prepare work plan to mitigate the areas which shown high financial risk. Conduct Financial capacity building on areas of financial management and other skills including the use of computer program like word, excel and various formulas in support of the preparation of financial statement, the use of various accounting package.

Training, workshops and individual coaching. Organize training and refresher training on tax, risk management, internal control, Fraud, Financial Project Management. Management of Partnership Advance Payments and liquidations on timely manner.

Ensure Partners compliance on reporting as per the Partner contracts and plan policies. Manage Quarterly Finance monitoring visits for financial auditing and expenditure verification and participate on Program Joint monitoring with Partners. Balance sheet management Assure that all monthly accruals, prepayments and all other costs are duly registered in the SAP before month end closure.

Oversee preparation of monthly Bank & Receipts Reconciliations for all Bank Accounts. Ensure that on a monthly basis all balance sheet items are reviewed and dealt with as appropriate (i.e. Accruals, payables and prepayments, and any identified issue resolved not later than the next month Ensure Monthly reconciliation of all Key GLS and Bank Reconciliation are done and signed off by Head of Finance and IT

Review list of all outstanding advances, and follow-up for prompt liquidation. Year end and Month end Closures and reporting Adhere to month end and Year-end Schedules for timely month/year end closure Prepare and submit month end and Years end related reports as required including Trial Balance Report, Monthly Checklist and Bank Reconciliation. Asset management Maintain Assets Register information at the Zonal level Ensure monthly depreciation is done on all fixed assets and proper charging of depreciation are done to various projects.

Monitor all assets related GLs for proper asset costing and do necessary adjustments as needed. Coordination of Audits Coordinate and oversee all audits (external/internal) at Zonal level as planned and required. Follow up and monitor timely implementation of all audit actions as concluded in the management letter.

Work closely with Partners to ensure smooth project audits closure Support on Statutory and Audit requirements will be communicated. Compliance with Statutory requirements and Organisational Policies and Procedures Financial statutory reporting and regulatory requirements including taxation laws are met and returns are filed accurately and on time. Financial statutory accounts, regulatory reports are filed by the due dates and any associated payments are made on time Taxation returns, including employee taxation returns, are filed by the due dates and any associated payments are made on time Maintain the office compliance on local laws, ensuring all offices are compliant to the laws, policies and regulations.

Provide/facilitate staff training in Policies and Procedures Promotes and abides by policies and procedures including but not limited to: Gender equality mainstreaming, Child Protection Policy; Code of Conduct and the related mandatory reporting responsibilities. Cash Flow management, Prepare weekly and monthly cash forecasts and submit to the CO for consolidation Manage Cash balances at the Zone to have a minimum balance by month end. Facilitate payment of vendors invoices and payment to Partners.

Review of Payment/Journal voucher packages and ensure they are in line with procedures/controls before approvals by management. Ensure that all payments are affected within 3 working days after receipt of complete payment documentation. Ensure payments to Organization's Partners are reviewed and processed on a timely manner for projects implementation.

Manage all statutory payments as will be communicated by the CO team Review Purchase requisition for availability of funds and proper charging Petty Cash Management Ensure Petty cash accounts reconciliation are done on monthly basis Monitor proper use of petty cash fund as guided by Policies, and all funds are kept on the safe Review petty cash requests Requirements Knowledge and Experience In-depth knowledge of the Finance and accounting preferably in Nonprofit making organization A degree in Accounting or equivalent qualification Have CPA/ ACCA and CPAT as an added advantage A minimum of 5 years' experience in a similar role preferably in an NGO environment Analytical and problem-solving skills Excellent communication skills appropriate to the audience Proficient Computer skills and use of relevant accounting packages Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of organization's purpose, values, and global strategy Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills Ability to work under multidisciplinary and multicultural environment Good English language skills (oral /written Hardworking with capacity to work independently with minimum supervision Honest, integrity, open and transparent personality. Team player