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Workflow Assistant Jobs in California (NOW HIRING)

RimePro Inc

Project Engineer/APM - Multifamily

Tracy, CA · On-site

$85K - $110K/yr

Coordinate with Superintendents, subcontractors, consultants, and vendors to maintain project schedules and workflow. * Assist with procurement and tracking of materials, long-lead equipment, and ...

Adecco

Workflow Supervisor

Monterey Park, CA · On-site

$20.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... assist you in your career. The best part is you would be joining a winning culture with Adecco ... Monitor workflow and team performance to ensure all work is completed accurately and on time.

Robert Half

Paralegal

Los Angeles, CA · On-site

$70K - $90K/yr

Use case management and productivity tools, including CasePeer, Microsoft Office, and Teams, to document activity and manage workflow. * Assist with trial preparation and other advanced litigation ...

SummitHR

Senior Project Engineer

Los Angeles, CA · On-site

$106K - $139K/yr

Facilitate resolution of conflicts and issues to maintain timely workflow * Assist in coordination meetings with field. * Generate and distribute meeting minutes to confirm discussions * Maintain ...

SummitHR

Senior Project Engineer

Los Angeles, CA · On-site

$85 - $90/hr

Facilitate resolution of conflicts and issues to maintain timely workflow * Assist in coordination meetings with field. * Generate and distribute meeting minutes to confirm discussions * Maintain ...

RR Donnelley

Records Workflow Coordinator

Los Angeles, CA · On-site

$27 - $33/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Records Workflow Coordinator will perform records tasks, as required, with little to no ... Conduct and review data entry into records management database * *Assist the team in completing ...

RR Donnelley

Records Workflow Coordinator

Los Angeles, CA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Records Workflow Coordinator will perform records tasks, as required, with little to no ... Conduct and review data entry into records management database * *Assist the team in completing ...

RR Donnelley

Records Workflow Coordinator

Los Angeles, CA · On-site

$27 - $33/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Records Workflow Coordinator will perform records tasks, as required, with little to no ... Conduct and review data entry into records management database * *Assist the team in completing ...

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Showing results 21-40

All JobsWorkflow JobsWorkflow Assistant JobsWorkflow Assistant Jobs in California

Workflow Assistant information

How does a workflow assistant typically collaborate with other departments to ensure smooth operations?

As a Workflow Assistant, you will frequently act as a liaison between multiple departments, ensuring that tasks and projects move seamlessly through each stage. This often involves coordinating schedules, relaying important updates, and clarifying task requirements with team members from areas like operations, IT, and administration. Effective communication and organization skills are essential, as you'll need to track progress, address bottlenecks, and follow up on outstanding tasks to keep workflows efficient. Collaboration tools and regular check-ins are commonly used to maintain alignment and transparency across teams.

What is the difference between Workflow Assistant vs Administrative Assistant?

AspectWorkflow AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require basic technical skillsHigh school diploma or equivalent; often requires organizational skills
Work EnvironmentOffice settings, supporting specific workflows or processesOffice environments, managing general administrative tasks
Employer & Industry UsageUsed in industries like healthcare, manufacturing, and logistics to streamline processesCommon across various industries for general administrative support
Search & Comparison IntentOften searched for process support roles; compared for technical support functionsCompared for general office support roles; broader scope

In summary, a Workflow Assistant focuses on supporting specific processes and technical workflows within an organization, often requiring technical skills. An Administrative Assistant handles broader office tasks like scheduling and correspondence. While both roles support organizational efficiency, their focus and skill requirements differ.

What is a workflow assistant?

Workflow Assistants are professionals who support organizations by streamlining and managing business processes. They help coordinate tasks between different departments, ensure that projects move smoothly from one stage to the next, and often utilize software tools to automate repetitive tasks. Their role is crucial in maintaining efficiency, reducing errors, and improving overall productivity within a team or company. Workflow Assistants typically collaborate closely with project managers, team leads, and IT staff to implement and optimize workflow solutions.

What are the key skills and qualifications needed to thrive as a workflow assistant, and why are they important?

To thrive as a Workflow Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of office processes, often supported by an associate degree or relevant administrative experience. Familiarity with workflow management software (like Asana, Trello, or Microsoft Office Suite) and basic data entry tools is typically required. Excellent communication, multitasking, and problem-solving abilities help Workflow Assistants excel in supporting teams and adapting to shifting priorities. These skills are crucial for ensuring efficient operations, minimizing errors, and maintaining smooth collaboration across departments.

What are the most commonly searched types of Workflow jobs in California?

The most popular types of Workflow jobs in California are:

What are popular job titles related to Workflow Assistant jobs in California?

For Workflow Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Workflow Assistant jobs in California look for?

The top searched job categories for Workflow Assistant jobs in California are:

What cities in California are hiring for Workflow Assistant jobs?

Cities in California with the most Workflow Assistant job openings:

Workflow Assistant jobs near you
Infographic showing various Workflow Assistant job openings in California as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Project Engineer/APM - Multifamily

RimePro Inc

San Diego, CA

$85K - $110K/yr

Full-time

Re-posted 18 days ago

Job description

Position Overview

The Project Engineer / Assistant Project Manager supports the successful execution of multifamily construction projects from preconstruction through closeout. This role works closely with Project Managers, Superintendents, subcontractors, and ownership teams to coordinate project documentation, procurement, scheduling, and day-to-day project operations.

Projects may include ground-up multifamily, affordable housing, mixed-use, podium, wrap, urban infill, and residential developments, requiring strong coordination between field and office teams to maintain schedule, quality, and project performance. This role is ideal for someone looking to grow into a future Project Manager position while gaining exposure across all phases of project delivery. The referenced portfolio emphasizes multifamily and residential construction with integrated project execution and collaboration.

Key Responsibilities
  • Support Project Managers in the execution of multifamily construction projects from preconstruction through closeout.
  • Manage and track project documentation including RFIs, submittals, change orders, meeting minutes, purchase orders, and project logs.
  • Coordinate with Superintendents, subcontractors, consultants, and vendors to maintain project schedules and workflow.
  • Assist with procurement and tracking of materials, long-lead equipment, and subcontractor deliverables.
  • Support project budgeting, forecasting, cost tracking, and financial reporting.
  • Participate in owner meetings, subcontractor meetings, and internal project coordination meetings.
  • Review drawings and specifications to support project execution and identify coordination issues.
  • Assist with schedule updates, milestone tracking, and project reporting.
  • Support project closeout activities including punch lists, turnover documentation, and final owner deliverables.
  • Monitor project progress and help identify solutions to maintain schedule and budget objectives.
  • Collaborate with field leadership to ensure alignment between office planning and field execution.
  • Support constructability reviews and preconstruction coordination activities as needed.
Qualifications
  • 2–5+ years of experience as a Project Engineer, Assistant Project Manager, or similar role with a general contractor.
  • Strong experience supporting ground-up multifamily construction projects required.
  • Experience with podium, wrap, affordable housing, mixed-use, wood-frame, or urban infill developments preferred.
  • Strong understanding of construction processes including scheduling, subcontractor coordination, and project documentation.
  • Ability to read and interpret construction drawings, specifications, and contracts.
  • Experience supporting budgets, forecasting, procurement, and project controls preferred.
  • Strong communication, organizational, and problem-solving skills.
  • Ability to manage multiple priorities in fast-paced construction environments.
Preferred Qualifications
  • Bachelor’s degree in Construction Management, Engineering, Architecture, or related field preferred.
  • Familiarity with preconstruction, value engineering, and constructability reviews.
  • Proficiency with Procore, Bluebeam, Microsoft Project, Microsoft Office, or similar construction management software.
  • Experience working on projects ranging from 50–300+ units preferred.