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Work Study Assistant information

What is a work study assistant?

Work Study Assistants are students employed by colleges or universities through the Federal Work-Study Program or a similar campus employment initiative. Their roles typically involve assisting departments or faculty with administrative, research, or support tasks, often on a part-time basis. Work Study positions are designed to help students earn money to pay for educational expenses while gaining valuable work experience. These jobs are usually flexible to accommodate students' academic schedules.

What are the typical responsibilities of a work study assistant?

Work Study Assistants often handle a variety of tasks that depend on the specific department they’re assigned to. Common responsibilities include administrative support, such as organizing files, answering phones, and assisting with data entry. In academic departments, duties might also involve helping faculty with research or preparing classroom materials, while library assignments may include shelving books and helping students locate resources. The role provides valuable exposure to professional environments and helps build time management and communication skills. Collaboration with supervisors and other student workers is frequent, making teamwork an important part of the job.

What are the key skills and qualifications needed to thrive as a work study assistant?

To thrive as a Work Study Assistant, you typically need strong organizational skills, attention to detail, and the ability to manage multiple tasks, often supported by current enrollment in an educational institution. Familiarity with office software like Microsoft Office or Google Workspace and basic data entry systems is commonly required. Excellent communication, reliability, and a proactive attitude help you stand out in this support-focused role. These skills enable efficient assistance to staff and students, ensuring smooth operations in academic or administrative departments.

What is the difference between Work Study Assistant vs Tutor?

AspectWork Study AssistantTutor
Required CredentialsUsually high school diploma or equivalent; some roles may require specific skillsTypically requires subject-specific knowledge; often a college student or graduate
Work EnvironmentOn-campus, administrative or support settingsOne-on-one or small group sessions, often in educational settings
Employer & IndustryEducational institutions, government, or non-profitsEducational institutions, private tutoring companies, or freelance
Common Search & ComparisonWork Study Assistant vs Tutor

The main difference between a Work Study Assistant and a Tutor lies in their roles and responsibilities. A Work Study Assistant typically provides administrative or support services within an educational setting, often under a work-study program. In contrast, a Tutor focuses on directly helping students improve their understanding of specific subjects through personalized instruction. While both roles may require some educational background, Tutors usually need subject expertise, whereas Work Study Assistants focus more on support tasks.

What cities are hiring for Work Study Assistant jobs?

Cities with the most Work Study Assistant job openings:

What are the most commonly searched types of Work Study jobs?

The most popular types of Work Study jobs are:

What states have the most Work Study Assistant jobs?

States with the most job openings for Work Study Assistant jobs include:

What are popular job titles related to Work Study Assistant jobs?

For Work Study Assistant jobs, the most frequently searched job titles are:

Work Study Assistant jobs near you

Work-Study Assistant

Evanston, IL • On-site

Northwestern University
See more jobs at Northwestern Universityexternal

$11/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 10 days ago

Northwestern University rating

7.5

Company rating: 7.5 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

Job description

Department: Financial Aid EV
Salary/Grade: NEX/11
The expected salary for this position is between $22.75 - $24.75 per hour, in alignment with departmental equity and market data.
*PLEASE NOTE: Occasional site visits required and reliable transportation is highly preferred.
Job Summary:
Reporting to the Assistant Director, Work-Study Coordinator, the Work-Study Assistant supports the administration of Northwestern's Federal Work-Study (FWS) Program, contributing to its operational effectiveness, compliance, and service excellence and provides general administrative services within the Undergraduate Office of Financial Aid. This role provides administrative support, customer service, organizes annual events, and oversees a subset of 50-100 students working off-campus at community-based and government agencies. The Assistant plays a critical part in monitoring student earnings, maintaining records and reports, cultivating partner relations, and supporting program outreach and events. This position requires a detail-oriented and proactive individual with excellent communication skills, sound judgment, and the ability to work independently and collaboratively.
*Note: Not all aspects of the job are covered by this job description.
Specific Responsibilities:
  • Oversee off-campus Federal Work-Study (FWS) off-campus community partnerships, including employer onboarding, student hiring and rehiring processes, partner relations, site visits, annual program reviews, and invoicing and payment processing procedures.
  • Develop and maintain community partnerships that align with institutional engagement goals and FWS program requirements.
  • Monitor and maintain database of FWS student wage earnings, timecard submissions, and supervisor approvals to ensure compliance with program and institutional regulations.
  • Communicate updates, counsels, and services as a resource for students, families, and employers regarding FWS and financial aid procedures, regulations, and eligibility.
  • Responds to email, phone, and in-person inquiries with professionalism and clarity.
  • Assist with the creation of statistical material on earnings and enrollment for the Director of Financial Aid Operations to comply with FISAP regulations.
  • Oversee off-campus FWS community partnerships, employer onboarding, student hiring/rehiring, partner relations, site visits, annual reviews, invoicing, and payment processing.
  • Organize annual events, including the Student Job Fair, by drafting materials, managing RSVP lists, and coordinating logistics.
  • Collaborates with the Work-Study Coordinator to maintain the Work-Study website, student job board, and all hard and electronic records pertaining to the Federal Work-Study program.
  • Utilizes software and systems such as Oracle PeopleSoft, MachForms, and MS365 Apps, and MS Office to enter data, maintain reports, track records, and maintain office workflows.
  • Troubleshoot system issues and escalate technical concerns when necessary.
  • Other duties as assigned, including occasional building reception and opening/closing procedures, cross-training, and data entry.
Miscellaneous
Performed other duties
Minimum Qualifications (Education, Experience, Certifications, Skills)
  • A bachelor's degree, or the equivalent combination of education, training, and experience from which comparable skills can be acquired.
  • Strong organizational and time management skills.
  • Ability to troubleshoot, problem-solve, multitask, and prioritize work assignments.
  • Ability to interact well with faculty, students, staff, and community partners.
  • Strong customer service skills with demonstrated ability to work effectively with diverse populations.
  • Ability to maintain the strictest standards regarding confidentiality.
  • Ability to demonstrate initiative, meet strict deadlines, and work independently.
  • Excellent written and verbal communication skills.
  • Ability to compose, proofread, and edit various communications and documents with professionalism and clarity.
  • Excellent computer skills, and ability to independently use software programs, including MS Office, MS 365 Apps, Oracle PeopleSoft Software, and internet-based form builder software.
  • Communicates effectively one-to-one, in small groups, and in public speaking contexts; writes precise, well-organized emails, letters, and proposals while using appropriate vocabulary and grammar.
  • Regularly monitors customer satisfaction; provides suggestions to improve quality and value for the customer.
  • Displays consistency and success in adhering to deadlines.
  • Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and resources.
Preferred Qualifications (Education, Experience, Certifications, Skills)
  • Takes forceful stands on issues without being excessively abrasive; expresses own opinions even when adopting an unpopular position.
  • Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action on process improvement efforts by identifying inefficiencies and suggesting enhancements.
  • Experience working in a higher education, HR, or financial setting.
  • Familiarity with federal financial aid regulations or campus-based employment.
  • Ability to travel locally for off-campus partner site visits.
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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