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Work Order Administrator Jobs (NOW HIRING)

Kite Pharma

Senior Service Assistant

El Segundo, CA · On-site

The Work Order Administrator / Coordinator provides administrative, documentation, and coordination support for facilities and maintenance activities at a regulated biopharmaceutical manufacturing ...

Quiet Professionals LLC

JIRA Administrator

Tampa, FL · On-site

Position Summary The JIRA Administrator supports mission-critical objectives under the referenced work order by configuring, managing, and optimizing JIRA as the primary ticketing system for Work ...

The Building People

CMMS Administrator

Boston, MA · On-site

$19.50 - $27/hr

The CMMS Administrator is responsible for managing all aspects of the work order database, ensuring work orders are created, tracked, and closed accurately and in a timely manner, and providing ...

Talent ACQ

Branch Administrator

Plainfield, CT

$24 - $31/hr

Title Branch Administrator Department(s) Service Reports to Branch Service Manager Job summary ... Assign and issue work orders to the mechanics as needed and ensure accuracy in billing and ...

Safe Harbor Marinas

Service Administrator

Newport, RI · On-site

The Service Administrator is responsible for answering phone calls and emails addressed to the ... Invoicing, billing, and work order management are also required. Newport Shipyard is a great place ...

SAFE HARBOR MARINAS

Service Administrator

Newport, RI · On-site

The Service Administrator is responsible for answering phone calls and emails addressed to the ... Invoicing, billing, and work order management are also required. Newport Shipyard is a great place ...

Base-2 Solutions, LLC

JIRA Administrator

Configure, manage, and optimize JIRA as the primary ticketing system for work order tracking and workflow automation. * Administer JIRA including workflow development, permission management, and ...

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How much do work order administrator jobs pay per hour?

As of Jun 8, 2026, the average hourly pay for work order administrator in the United States is $20.91, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $22.36 per hour, depending on experience, location, and employer.

What is a Work Order Administrator?

A Work Order Administrator is responsible for managing and coordinating work orders within an organization. Their duties typically include creating, tracking, and closing work orders, ensuring tasks are completed efficiently, and communicating with both internal teams and external vendors. They play a key role in maintaining accurate records, scheduling maintenance or repairs, and supporting the workflow process. This position is often found in industries such as facilities management, manufacturing, and property management.

What are the key skills and qualifications needed to thrive as a Work Order Administrator, and why are they important?

To thrive as a Work Order Administrator, you need strong organizational skills, attention to detail, and experience in administrative support, typically with a high school diploma or equivalent. Familiarity with computerized maintenance management systems (CMMS), Microsoft Office Suite, and sometimes ERP software is often required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate tasks efficiently and resolve issues quickly. These skills ensure accurate record-keeping, timely completion of work orders, and smooth operations within maintenance or facilities management environments.

How does a Work Order Administrator typically collaborate with technicians and other departments to ensure timely completion of tasks?

A Work Order Administrator plays a central role in coordinating communication between technicians, management, and other departments. They are responsible for assigning work orders, tracking progress, and ensuring that any required materials or approvals are in place. Regular updates and follow-ups are common, and administrators often use specialized software to monitor task status and address any delays. Effective collaboration helps minimize downtime and ensures that all parties are informed of changes or issues, leading to smoother operations and more efficient task completion.

What is the difference between Work Order Administrator vs Maintenance Coordinator?

AspectWork Order AdministratorMaintenance Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications in facilities or administrative management are a plusOften requires similar credentials; certifications in maintenance management or facilities are common
Work EnvironmentOffice setting, handling administrative tasks related to work ordersCombination of office and on-site work, coordinating maintenance activities
Employer & IndustryFacilities management, manufacturing, property managementFacilities management, property management, manufacturing
Search & Comparison IntentUnderstanding administrative roles in work order processingUnderstanding coordination of maintenance tasks and scheduling

While both roles involve managing maintenance-related tasks, the Work Order Administrator primarily focuses on processing and documenting work orders in an administrative capacity. The Maintenance Coordinator actively plans, schedules, and oversees maintenance activities on-site. Both roles require similar credentials and work environments, but their core responsibilities differ in scope and focus.

More about Work Order Administrator jobs
What states have the most Work Order Administrator jobs? States with the most job openings for Work Order Administrator jobs include:
What job categories do people searching Work Order Administrator jobs look for? The top searched job categories for Work Order Administrator jobs are:
Work Order Administrator jobs near you

Contract Administrator

CFS

Grandville, MI • On-site

$23 - $25/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Contract Administrator

Grand Rapids, MI
$23–25/hour
Monday–Friday | 8:00 AM – 5:00 PM | Fully Onsite
A growing organization is seeking a detail-oriented Contract Administrator to join its team in Grand Rapids. This company operates hundreds of locations across multiple states. This role will support the facilities and contracts teams by helping manage vendor documentation, work order approvals, contract tracking, and administrative support functions. The ideal candidate is organized, proactive, and comfortable handling multiple priorities while working closely with internal teams and external vendors.

Responsibilities
  • Work with vendors to verify completed services and documentation
  • Assist with administration and approvals within the work order system
  • Draft and maintain various documents and records
  • Track contract and renewal dates to ensure timely follow-up
  • Partner closely with the facilities team and support ongoing operational needs
  • Maintain accurate records and organized contract files
Qualifications
  • 1–2 years of administrative experience required
  • Previous contract administration experience is a plus
  • Strong organizational and communication skills
  • Comfortable working in Microsoft Word and Excel

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