ZipRecruiter

Log In

1

Work Order Administrator Jobs (NOW HIRING)

Rite-Hite

Service Administrator

Charlotte, NC

The Service Administrator ensures that these work processes are done in an efficient, accurate, and ... Create work orders for parts needed and parts only jobs. * Retrieve orders from the order log ...

The Building People

CMMS Administrator

Boston, MA · On-site

$19.50 - $27/hr

The CMMS Administrator is responsible for managing all aspects of the work order database, ensuring work orders are created, tracked, and closed accurately and in a timely manner, and providing ...

Sunshine International

Service Administrator

Memphis, TN · On-site

$18 - $22/hr

Service Administrator The service administrator is responsible for overseeing all aspects of the work order for the service department. The person in this position reports to the Parts & Service ...

Rite-Hite

Service Administrator 2

Charlotte, NC

The Service Administrator ensures that these work processes are done in an efficient, accurate, and ... Create work orders for parts needed and parts only jobs. * Work with allied vendors regarding ...

Rite Hite

Service Administrator 2

Charlotte, NC · On-site

The Service Administrator ensures that these work processes are done in an efficient, accurate, and ... Create work orders for parts needed and parts only jobs. * Work with allied vendors regarding ...

Doggett

Service Administrator

Longview, TX · On-site

Service Administrator Classification Non-Exempt Job Summary This position will include assisting ... Receive/ Process work orders ensuring accuracy when the repairs are complete * Ensure all work ...

Robert Half

Property Administrator

New York, NY · On-site

$27 - $29/hr

We are looking for a Property Administrator to support daily site operations for a Contract ... work order follow-up, and general office documentation while maintaining a detail-oriented ...

Isco Industries

Operations Admin

Cedar Hill, TX

$23 - $25/hr

Pay Range: $23-$25/hour (Depending on Experience) The Operations Admin will assist the Plant ... The Production Coordinator shall be proficient with work order processing. This activity includes ...

next page

Showing results 1-20

All JobsWork Order Administrator Jobs

Work Order Administrator information

See salary details

$13

$20

$30

How much do work order administrator jobs pay per hour?

As of Jul 22, 2026, the average hourly pay for work order administrator in the United States is $20.91, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $22.36 per hour, depending on experience, location, and employer.

What is a Work Order Administrator?

A Work Order Administrator is responsible for managing and coordinating work orders within an organization. Their duties typically include creating, tracking, and closing work orders, ensuring tasks are completed efficiently, and communicating with both internal teams and external vendors. They play a key role in maintaining accurate records, scheduling maintenance or repairs, and supporting the workflow process. This position is often found in industries such as facilities management, manufacturing, and property management.

What are the key skills and qualifications needed to thrive as a Work Order Administrator, and why are they important?

To thrive as a Work Order Administrator, you need strong organizational skills, attention to detail, and experience in administrative support, typically with a high school diploma or equivalent. Familiarity with computerized maintenance management systems (CMMS), Microsoft Office Suite, and sometimes ERP software is often required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate tasks efficiently and resolve issues quickly. These skills ensure accurate record-keeping, timely completion of work orders, and smooth operations within maintenance or facilities management environments.

How does a Work Order Administrator typically collaborate with technicians and other departments to ensure timely completion of tasks?

A Work Order Administrator plays a central role in coordinating communication between technicians, management, and other departments. They are responsible for assigning work orders, tracking progress, and ensuring that any required materials or approvals are in place. Regular updates and follow-ups are common, and administrators often use specialized software to monitor task status and address any delays. Effective collaboration helps minimize downtime and ensures that all parties are informed of changes or issues, leading to smoother operations and more efficient task completion.

What is the highest paid administrative job?

Among administrative roles, executive assistants and administrative directors tend to have the highest salaries, often exceeding $80,000 annually. Senior administrative positions that require specialized skills, certifications, or management responsibilities generally offer higher compensation.

What admin job pays the most?

Among administrative roles, executive assistants and office managers with specialized skills or experience often earn the highest salaries. Positions requiring advanced certifications, technical proficiency, or management responsibilities tend to pay more in the administrative field.

How much is an office admin paid?

The average salary for an office administrator varies by location and experience but typically ranges from $35,000 to $55,000 annually. In some regions, salaries can be higher depending on the industry, responsibilities, and certifications held. Office administrators often use organizational and communication skills to perform their duties effectively.

What is a PO admin?

A PO admin, or Purchase Order administrator, is responsible for managing and processing purchase orders within an organization. They ensure accurate documentation, track order status, and coordinate with vendors and internal teams to facilitate procurement processes. Strong organizational skills and familiarity with procurement software are often required for this role.

What is the difference between Work Order Administrator vs Maintenance Coordinator?

AspectWork Order AdministratorMaintenance Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications in facilities or administrative management are a plusOften requires similar credentials; certifications in maintenance management or facilities are common
Work EnvironmentOffice setting, handling administrative tasks related to work ordersCombination of office and on-site work, coordinating maintenance activities
Employer & IndustryFacilities management, manufacturing, property managementFacilities management, property management, manufacturing
Search & Comparison IntentUnderstanding administrative roles in work order processingUnderstanding coordination of maintenance tasks and scheduling

While both roles involve managing maintenance-related tasks, the Work Order Administrator primarily focuses on processing and documenting work orders in an administrative capacity. The Maintenance Coordinator actively plans, schedules, and oversees maintenance activities on-site. Both roles require similar credentials and work environments, but their core responsibilities differ in scope and focus.

More about Work Order Administrator jobs
What states have the most Work Order Administrator jobs? States with the most job openings for Work Order Administrator jobs include:
What job categories do people searching Work Order Administrator jobs look for? The top searched job categories for Work Order Administrator jobs are:
Work Order Administrator jobs near you
Infographic showing various Work Order Administrator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 86% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $43,491 per year, or $20.9 per hour.
Service Administrator

Service Administrator

Rite-Hite

Charlotte, NC

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Rite-Hite rating

8.6

Company rating: 8.6 out of 10

Based on 22 frontline employees who took The Breakroom Quiz

59th of 433 rated machine equipment manufacturers

Job description

At Arbon Equipment, a Rite-Hite Company, your work makes an impact. We deliver industry-leading solutions that keep workplaces safe, productive, and efficient. When you join Arbon Equipment, you're not just selling or servicing equipment - you're building trusted partnerships with customers and growing your career with a company backed by the strength of Rite-Hite's global innovation.

PURPOSE AND SCOPE

The Service Administrator Lv2 is responsible for providing administrative support for service-related tasks, including work order creation and maintenance, parts orders and invoicing, and training and technical assistance. The Service Administrator ensures that these work processes are done in an efficient, accurate, and timely manner that meet all company standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accurate and timely processing of parts needed and parts only service jobs.

  • Track orders in process from entry through invoicing, ensuring work orders are updated as needed.

  • Process and track Rite Hite parts freight claims.

  • Add freight costs to work orders as needed.

  • Communicate with Districts, Service Coordinators and/or Salespeople regarding orders, missing POs from customers, availability dates from Rite-Hite and Allied vendors.

  • Thoroughly review orders for accuracy in relation to Customer Purchase Order, Flash Messages and Arbon Policy.

  • Create work orders for parts needed and parts only jobs.

  • Retrieve orders from the order log, review for accuracy and completeness, and enter orders if acceptable.

  • Send purchase orders to allied vendors as required, including preparation of purchase orders, if needed.

  • Work with allied vendors regarding shipment dates and associated invoices.

Accurate and timely processing of invoices, ensuring invoicing of completed jobs is occurringdaily, minimizing lag from order completion to invoice being delivered to customer.

  • Assist District Service A/R Specialists as needed in the collections process.

  • Calculate actual labor, apply all costs to jobs, and invoice order.

  • Attempt to obtain missing POs from Customers before passing task on to District Service Coordinator or Salesperson.

  • Process web billings and credit card billings, as required.

  • Review allied vendor invoices for accuracy, update in order as required, and process for payment.

Provide Second Level Advanced Support to the Department and the Districts.

  • Provide back up and support to others as directed.

  • Support complex customer accounts that have requirements that are specialized.

  • Run Gross Profit Summary for each invoiced job, adjusting work order as needed. Flag low or negative margin jobs for managerial review.

Provide Training, Job Shadowing and Quality Reviews to the Department.

  • Provide training to other Service Administrators to include first level technical assistance, Job Shadowing, quality checks and reviews.

  • Pull and review V9 and District Inventory Clearing Reports for assigned district(s) and make corrections to order to clear the reports.

  • Monitor work orders for those ready to invoice, review work order information for accuracy and completeness, generate invoice and deliver invoice to customer per their requirements.

  • Provide training and assistance to Districts and the Salesforce as needed to help understand processes and procedures.

EDUCATION and/or EXPERIENCE

  • High school diploma or GED.

  • Prior experience is preferred at the Service Administrator Lv1 position or similar work experience.

KNOWLEDGE / SKILL REQUIREMENTS:

  • Computerskills

  • 10-key calculator skills

  • Excellent organizational ability

  • Professional phone skills.

SUPERVISORY RESPONSIBILITIES:

This role will not have supervisory responsibilities.

What We Offer

At Arbon Equipment - A Rite-Hite Company, we take care of our people - because when you're supported, you can do your best work. Our benefits are designed to support your health, your future and your life outside of work:

  • Health & Well-being: Comprehensive medical, dental, and vision coverage, plus life and disability insurance. A robust well-being program with an opportunity to receive an extra day off and more.

  • Financial Security: A strong retirement savings program with 401(k), company match, and profit sharing.

  • Time for You: Paid holidays, vacation time, and personal/sick days each year.

Join us and build a career where you're supported - at work and beyond.

Rite-Hite is proud to be an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under federal, state, or local law. In accordance with VEVRAA, we are committed to providing equal employment opportunities for protected veterans. We are also committed to maintaining a drug-free workplace for the safety of our employees and customers.

What Rite-Hite employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Rite-Hite logo

About Rite-Hite

Sourced by ZipRecruiter

Rite-Hite is the global leader in the manufacture and distribution of industrial loading dock and door equipment. Our innovative products and world class sales organization ensure solid, consistent growth, both for our company and our staff.

Industry

Machinery manufacturing

Company size

1,001 - 5,000 Employees

Headquarters location

Milwaukee, WI, US

Year founded

1965

Social media

FacebookTwitter

View All Rite-Hite Jobs

Apply