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Work Order Administrator Jobs (NOW HIRING)

Flex

Order Management Administrator

Austin, TX

Responsible for making sure work orders are released to manufacturing and authorizations for shipping are released in time to meet established goals for lead time, response time and committed ship ...

Safran

Order Management Administrator

Rochester, NY · On-site

$22 - $31/hr

We're looking for an energized and detail-oriented Order Management Administrator to become a vital ... Your work will directly shape how we deliver on our promises. If you're someone who enjoys fast ...

FLEX Inc

Order Management Administrator

Austin, TX

Job Summary Responsible for routine order processing and serving as day-to-day customer interface ... What you'll receive for the great work you provide: * Full range of medical, dental, and vision ...

Flex Ltd.

Order Management Administrator

Austin, TX · On-site

Job Summary Responsible for routine order processing and serving as day-to-day customer interface ... What you'll receive for the great work you provide: * Full range of medical, dental, and vision ...

The Building People

CMMS Administrator

Boston, MA · On-site

$19.50 - $26.75/hr

The CMMS Administrator is responsible for managing all aspects of the work order database, ensuring work orders are created, tracked, and closed accurately and in a timely manner, and providing ...

The Building People

CMMS Administrator

Boston, MA

$19.50 - $26.75/hr

The CMMS Administrator is responsible for managing all aspects of the work order database, ensuring work orders are created, tracked, and closed accurately and in a timely manner, and providing ...

The Building People

CMMS Administrator

Boston, MA

$19.50 - $26.75/hr

The CMMS Administrator is responsible for managing all aspects of the work order database, ensuring work orders are created, tracked, and closed accurately and in a timely manner, and providing ...

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How much do work order administrator jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for work order administrator in the United States is $20.91, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $22.36 per hour, depending on experience, location, and employer.

What is a Work Order Administrator?

A Work Order Administrator is responsible for managing and coordinating work orders within an organization. Their duties typically include creating, tracking, and closing work orders, ensuring tasks are completed efficiently, and communicating with both internal teams and external vendors. They play a key role in maintaining accurate records, scheduling maintenance or repairs, and supporting the workflow process. This position is often found in industries such as facilities management, manufacturing, and property management.

What are the key skills and qualifications needed to thrive as a Work Order Administrator, and why are they important?

To thrive as a Work Order Administrator, you need strong organizational skills, attention to detail, and experience in administrative support, typically with a high school diploma or equivalent. Familiarity with computerized maintenance management systems (CMMS), Microsoft Office Suite, and sometimes ERP software is often required. Excellent communication, problem-solving abilities, and multitasking skills help you coordinate tasks efficiently and resolve issues quickly. These skills ensure accurate record-keeping, timely completion of work orders, and smooth operations within maintenance or facilities management environments.

How does a Work Order Administrator typically collaborate with technicians and other departments to ensure timely completion of tasks?

A Work Order Administrator plays a central role in coordinating communication between technicians, management, and other departments. They are responsible for assigning work orders, tracking progress, and ensuring that any required materials or approvals are in place. Regular updates and follow-ups are common, and administrators often use specialized software to monitor task status and address any delays. Effective collaboration helps minimize downtime and ensures that all parties are informed of changes or issues, leading to smoother operations and more efficient task completion.

What is the difference between Work Order Administrator vs Maintenance Coordinator?

AspectWork Order AdministratorMaintenance Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications in facilities or administrative management are a plusOften requires similar credentials; certifications in maintenance management or facilities are common
Work EnvironmentOffice setting, handling administrative tasks related to work ordersCombination of office and on-site work, coordinating maintenance activities
Employer & IndustryFacilities management, manufacturing, property managementFacilities management, property management, manufacturing
Search & Comparison IntentUnderstanding administrative roles in work order processingUnderstanding coordination of maintenance tasks and scheduling

While both roles involve managing maintenance-related tasks, the Work Order Administrator primarily focuses on processing and documenting work orders in an administrative capacity. The Maintenance Coordinator actively plans, schedules, and oversees maintenance activities on-site. Both roles require similar credentials and work environments, but their core responsibilities differ in scope and focus.

More about Work Order Administrator jobs
What states have the most Work Order Administrator jobs? States with the most job openings for Work Order Administrator jobs include:
What job categories do people searching Work Order Administrator jobs look for? The top searched job categories for Work Order Administrator jobs are:
Work Order Administrator jobs near you
Order Management Administrator

Order Management Administrator

Flex

Austin, TX

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 20 days ago

Job description

Job Posting Start Date 05-18-2026 Job Posting End DateFlex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary

Responsible for routine order processing and serving as day-to-day customer interface.

6:00AM-6:00PM (Sunday, Monday, Tuesday every other Wednesday)

Responsibilities :
Manual order entry into production planning system.
Process customer order changes by entering customer requests into planning systems.
Communicates order status to customer including initial committed ship dates (CSD's) and follow up on
interim order changes.
Release authorizations to shipping department to deliver product.
Validates order configurations for manufacturability per customer's product rule sets.
Validates material and capacity availability based on products ordered and in accordance with
customer's requested ship dates.
Resolve low level scheduling conflicts such as material and capacity availability issues.
Coordination and communication of order expedite requests to production control- may include
preliminary determination of material and capacity availability, lead-time restrictions, and modification of
schedules within limited parameters.
Runs routine reports in support of customer information requests and internal reporting requirements.
Responsible for making sure work orders are released to manufacturing and authorizations for shipping
are released in time to meet established goals for lead time, response time and committed ship dates.
Provide support to quality function in resolution of customer incidents
Note: This job description reflects essential functions, it does not prescribe or restrict the number or types of tasks that
may be assigned or reassigned during the conduct of business.

What you'll receive for the great work you provide:

  • Full range of medical, dental, and vision plans
  • Life Insurance
  • Short-term and Long-term Disability
  • Matching 401(k) Contributions
  • Vacation and Paid Sick Time
  • Tuition Reimbursement
Job CategoryGlobal Procurement & Supply Chain

Is Sponsorship Available?

NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).
Flex Personnel logo

About Flex Personnel

Sourced by ZipRecruiter

The Flex Team is made up of Staffing Industry experts committed to serving the needs of businesses and workers by bringing people together. We are guided by our Core values Integrity, Courtesy, and Respect. At Flex we bring Businesses and People together. We carefully assess both the needs of our Business clients and the complete profiles of each candidate, and then make the connections we believe will be most mutually beneficial. With offices in select markets throughout the Country, We are continually expanding our industry reach nationwide.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Dallas, TX, US

Social media

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