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Secretary 9 (Soil, Water and Climate Section)

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Secretary 9 (Soil, Water and Climate Section)

Salary

$24.49 - $32.20 Hourly

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

7901-26-BES-016

Department

Agriculture and Rural Development

Opening Date

07/29/2026

Closing Date

8/12/2026 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

• Description

• Benefits

• Questions

Job Description

Food and Agriculture is one of the largest industries in Michigan. Grow with us and make a difference!

About this Position:

Functions as a management assistant and performs advanced administrative support duties for the Soil, Water and Climate (SWC) Section including the Soil and Agriculture Stewardship Unit and the Conservation Programs Unit (CPU). Management assistant duties include the coordination and arrangement of conference calls, meetings and trainings; coordination of Freedom of Information Act (FOIA) requests; drafting and preparing letters, memos, special reports and email; contacting customers by telephone and email; making travel arrangements; distributing mail and performing mailings; answering telephone and written requests from public; coordinating special assignments; updating databases, troubleshooting as needed; and maintaining section trade show booth materials.

Position Description (https://mcsc.state.mi.us/AgencyPDFs/SWCSecretaryPD.pdf)

About MDARD:

The Michigan Department of Agriculture and Rural Development (MDARD) is comprised of four bureaus that use a customer-driven, solution-oriented approach to cultivate and expand new economic opportunities for the food and agricultural sector; safeguard the public's food supply; inspect and enforce sound animal health practices; control and eradicate plant pests and diseases threatening the $125.8 billion food and agriculture system; preserve the environment by which the farming community makes their living and feeds consumers; and protect consumers by enforcing laws relating to weights and measures.

MDARD offers a positive work-life balance with optional hybrid work options and flexible work schedules. Department leaders support a great team culture and are committed to professional development.

MDARD is committed to a department-wide diversity, equity, and inclusion program that builds upon our values and invests in our employees. We provide an inclusive culture through involvement and empowerment, where the inherent worth and dignity of all people are recognized.

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Secretary7

Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.

SecretaryE8

Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Secretary9

Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Additional Requirements and Information

Please attach a cover letter, resume and official college transcripts (if applicable) to your application. For our purposes, "Official Transcripts" must contain the college/university name and address, the degree conferred and date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

Your application for any position does not guarantee that you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

View the entire job specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/S/Secretary.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?

• Yes

• No

02

SECRTRYA – Do you possess at least four years of office experience involving administrative support practices?

• Yes

• No

03

EQUIVALENCY – If you do not meet the standard education and experience requirements in the job specification, do you believe that other education and experience provide you the knowledge, skills, and ability to perform the duties listed in the position description?

• Yes

• No

04

EQUIVALENCY - If you answered yes to the previous question, please be as detailed as possible in describing the education and experience you would like considered, including providing credits earned and specific dates and hours worked per week.

05

From the descriptions below, choose the response that best describes your experience coordinating meetings, events, or trainings (including logistics, materials, scheduling, and follow-up):

• I have independently managed complex meetings or events, including scheduling, materials preparation, notetaking, and post meeting follow-up.

• I have coordinated meetings or events with moderate supervision or shared responsibility.

• I have assisted with meeting logistics but have limited experience leading coordination efforts.

• None of the above.

06

Please give a written example related to your response to the previous question. If none, please type N/A.

07

From the descriptions below, choose the response that best describes your experience preparing professional written communications (e.g., letters, memos, reports, or meeting minutes):

• I have drafted, edited, and finalized professional communications independently, including complex or technical materials.

• I have drafted or edited communications with supervisory review.

• I have limited experience preparing written communications but am familiar with formatting and proofreading.

• None of the above.

08

Please give a written example related to your response to the previous question. If none, please type N/A.

09

From the descriptions below, choose the response that best describes your experience with administrative process development or improvement (such as procedures, templates, workflows, or tracking systems):

• I have led the development or revision of administrative processes to improve efficiency or consistency.

• I have contributed to updating or refining administrative processes developed by others.

• I have followed established administrative processes but have limited experience developing or improving them.

• None of the above.

10

Please give a written example related to your response to the previous question. If none, please type N/A.

11

From the descriptions below, choose the response that best describes your experience working with databases, spreadsheets, or digital tracking systems:

• I have independently managed data systems, performed troubleshooting, and developed tracking tools or reports.

• I have regularly entered or maintained data in tracking systems with some troubleshooting responsibility.

• I have limited experience working with databases or tracking systems.

• None of the above.

12

Please give a written example related to your response to the previous question. If none, please type N/A.

13

From the descriptions below, choose the response that best describes your experience supporting programs or teams with diverse responsibilities (i.e., coordinating tasks across multiple units or staff roles):

• I have provided administrative support to multiple programs or teams, managing varied tasks and shifting priorities independently.

• I have supported one primary program or team and occasionally assisted with additional responsibilit