Salary: $24.49 - $32.20 Hourly
Location : Lansing, MI
Job Type: Permanent Full Time
Remote Employment: Flexible/Hybrid
Job Number: 6501-26-DIFS-032 SECRETARY 9
Department: Department of Insurance and Financial Services
Opening Date: 07/13/2026
Closing Date: 8/3/2026 5:00 PM Eastern
Bargaining Unit: UNITED AUTO WORKERS (UAW)
Job Description
The Department of Insurance and Financial Services (DIFS) is seeking an individual to work in public service as a Secretary in the Office of General Counsel. This position is an opportunity to build a lifelong career doing work that truly matters - helping to protect consumers and maintain public confidence in Michigan's insurance and financial services industries.
As a Secretary 9, you will be responsible for providing advanced level administrative/secretarial support to the FIU supervisor and staff within the Office of General Counsel as assigned. Other duties may include opening and closing files, tracking deadlines and maintaining databases. This job also includes preparing, receiving and transmitting correspondence, preparing reports and documents related to investigations. Additional duties include scheduling meetings and assisting in creating and revising forms, processes, procedures, and correspondence.
For the specific position description, please click here:
*Note - This position is being reposted. Please note that you do not need to submit another application if you previously applied to this posting.*
Ideal candidates will have:
- The drive to serve the people of the State of Michigan and make a difference in an important role that supports Michigan individuals and businesses.
- The ability to thrive in a dynamic, collaborative, and high-tech environment while demonstrating sound professional judgement and decision-making.
- A curious and analytical mind capable of analyzing complex statutes, policy forms, and converting this information into an easy to understand, consumer friendly format.
- The ability to communicate clearly, concisely, and effectively both orally and in writing.
- The desire to work closely with colleagues and management to solve problems.
- The ability to work well both independently and within a team.
Other job features:
- Participation in webinars, conference calls, and employee development training.
- DIFS is looking for a team member who has an interest in helping others, who wants to learn and grow as a professional, and who wants to enjoy all the exciting things life in Michigan has to offer.
- This position may require the use of job-specific computer software to include Accurint and LEIN.
- This position provides competitive pay, retirement, health, vision, and dental benefits.
- In-state (including overnight) travel is periodically required, as well as some out-of-state travel for training.
Note: The "Salary" listed above is a range, and the final salary is determined by the selected candidate's education and experience.
Work Location: This is an in-person position based in
Lansing, Michigan, with the possibility for a hybrid work schedule where you would work from home up to three days per week, following a training period if approved.
Work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position. Relocation expenses are not reimbursed.
Attachment Requirements
Please submit a cover letter, resume, copy of official college transcripts, and a business writing sample for example a formal letter to a client confirming receipt of documents and outlining next steps (not to exceed one page).
An "official college transcript" must contain the college/university name and address, the degree conferred and date granted, coursework completed, and the Registrar's signature and/or seal.
A scanned or electronic copy is acceptable, if it contains the elements listed above. The college/university does not have to send the transcripts directly to DIFS.
The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process, including, but not limited to, responses to application questions, and responses to interview questions or exercises. Any applicant that is suspected of using AI software for any portion of the selection process may be screened out.
DIFS is a Gold-Level Veteran-Friendly Employer, committed to recruiting, training, and retaining veterans and their spouses.
Required Education and Experience
Education
Educational level typically acquired through completion of high school.
Experience
Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
OR
Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.
Additional Requirements and Information
Certain positions may require a criminal history background check.
View the job specification at:
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact the for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.
Vacation and Sick Leave: Eligible full-time employees receive between
15 and 35 personal days and
13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave: Eligible employees can take
12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
SECRTRY- Do you possess at least an educational level typically acquired through the completion of high school?
02
SECRTRYA - Do you possess at least four years of office experience involving administrative support practices?
03
Please select the experience you possess in the following administrative task(s). (If you possess this experience, you must document it in application materials. Failure to do so may result in your application being screened out.)
- Managing and maintaining calendars for leadership and staff
- Composing, formatting, preparing, and editing documents
- Scheduling and coordinating appointments and meetings for management and staff
- Coordinating meetings
- Organizing and filing letters and documents
- Preparing and assembling materials for presentations and reports
- Recording meeting notes and distributing follow-up documentation
- None
04
Do you have experience with law enforcement sensitive investigative databases such as Law Enforcement Information Network (LEIN)?
05
Select from the list below all the programs you are proficient in using. Proficient means that you use the programs regularly and can provide real work examples upon request.
- None
- Outlook
- Word
- Excel
- Adobe
- PowerPoint
- SharePoint
06
Please describe your proficiency in the computer programs you selected above and describe any experience in additional programs that are not listed. If you have no experience, enter N/A.
07
Please select your level of experience with working with confidential and/or sensitive information.
- None
- One year or less
- One to two years
- Two to three years
- Three years or more
08
Please describe your experience working with confidential and/or sensitive documents. If you have no experience, enter N/A.
09
Please describe your experience working with the public (such as answering telephones, direct contact, etc.)? If you have no experience, enter N/A.
10
Do you have experience working for a law enforcement agency, or experience working with government enforcement agency?
11
Do you have knowledge of Chapter 45 requests and subpoenas?
12
DIFS requires three professional references, including current and previous supervisors. Other acceptable professional references include college professors, coaches, volunteer organization leaders, clients, and advisors. Have you listed these references in your application? If not, please do so. Coworkers, relatives, and friends will not be contacted as references.
13
Have you attached a cover letter, resume, copies of official transcripts, professional writing sample (confid
