Volunteer Representative Payee Jobs (NOW HIRING)

Job Duties and Responsibilities:

The essential job duties/responsibilities of the position include but are not limited to the information listed below:

• Responsible for the disbursement of funds and successful collection of all required paperwork and receipts in accordance with policy and procedures.
• Ensures a budget is submitted from the Program/ACCS staff for each client and that the budget has been entered into the Representative Payee Management (RPM) system.
• Ensures that the client does not have a deficit balance in his/her account prior to cutting checks for the client.
• Reports changes in the clients’ status to the Social Security Administration (SSA) upon notification of such an event by program staff.
• Trains designated back-up Representative Payee staff and keeps them updated on new policies and procedures.
• Generates the necessary reports for program staff to review in order to ensure compliance with established policies and procedures related to their position(s).
• Ensures client’s account is reconciled and conserved funds forwarded to the SSA in the event the client is no longer receiving services.
• Works with the Internal Audit and Finance staff to establish and enforce all new representative payee policies and procedures. Interprets such policies for managers and employees.
• Communicates to and provides training to program staff on rep payee issues, as needed.
• Responds to all inquiries with rep payee information.
• Ensures that all receipts and disbursements are processed in a timely manner.
• Creates and delivers all client reports to Social Security on a timely basis.
• Understands and complies with all HIPAA regulations that apply to clients served.
• Maintains current on Social Security issues and regulations.
• Performs other related duties, as required.

Why Vinfen? We are committed to you! We offer great training, great benefits, career growth and job security!

Our comprehensive and generous benefits package includes:

• A fully funded, employer-sponsored retirement plan that requires no employee contribution as well as an employee-funded 403(b) plan
• First-rate Medical, Dental and Vision plans that are open all employees scheduled to work 30 hours per week or more. Plus, we offer a generous employer contribution toward the cost of medical insurance!
• Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance (no cost to you!)
• Employer-paid Short-Term Disability Insurance along with the option to purchase additional, voluntary, Short-Term disability insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Generous paid time off (Employees scheduled to work 20 hours or more per week):
• 15 days of Vacation per year
• 11 Paid Holidays
• 10 Sick Days per year
• 3 Personal Days per year
• Educational Assistance and Remission Programs
• $500 Employee Referral Bonus with no annual cap!
• Other generous benefits including discounted YMCA memberships, access to discounted movie tickets and more!

About Us:

Established in 1977, Vinfen is a nonprofit, health and human services organization and a leading provider of community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Our services and advocacy promote the recovery, resiliency, habilitation, and self-determination of the people we serve. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. For more information about Vinfen, please visit www.vinfen.org/careers.

My Job. My Community. My Vinfen.

Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

• A high school diploma or GED is required. Education and/or training equivalent to a Bachelor's degree in Accounting, Business Administration or related preferred.
• Two to four years experience in Accounting or Rep Payee functions.
• Demonstrated knowledge of HIPPA regulations, payroll and accounts payable procedures
• Familiarity with Microsoft Excel, Word, and Outlook
• Ability to work in a professional and confidential capacity
• All applicants must be at least 21 years of age and have a current, valid, US drivers' license for at least 6 months.
• Must be able to pass a CORI, driving record, reference, educational and professional licensure check as well as a multi-state background check.

Knowledge and Skills:

• Knowledge of payroll and accounts payable procedures and practices
• Knowledge of personal computer applications and equipment
• Organizational, analytical, and communication skills
• Ability to provide leadership to staff
• Ability to work in a professional and confidential capacity
• Ability to meet deadlines
• Knowledge of HIPAA regulations

Typical Requirements:

Two to four years’ experience in accounting or rep payee functions.

Preferred /Required Education:

A high school diploma or equivalent is required. Education and/or training equivalent to a Bachelor’s degree in Accounting, Business Administration, or related.

Driving Requirements:

Driving is not required.

Physical Effort:

Ability to lift at least 25 pounds using proper lifting techniques. Ability to operate a computer and other office equipment such as a calculator, copier, and printer. Ability to remain in a stationary position 50% of the time as needed. Ability to bend, reach, file, sit, stand and move around the facility. Ability to speak, hear and communicate with clients, staff and external representatives. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.