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Executive Assistant (Volunteer)

Department: Executive Leadership & Administration

Organization: A Free Bird | 501(c)(3) Nonprofit

Location: Remote

Employment Type: Unpaid, Volunteer role.

Commitment: 5–10 Hours Per Week | Minimum 3-Month Commitment

About A Free Bird

A Free Bird is a nonprofit organization dedicated to empowering children and teens diagnosed with cancer through the healing power of the arts. Through programs in art, music, writing, acting, and more, we help children build confidence, resilience, and hope throughout their journey.

Position Overview

A Free Bird is seeking a highly organized and dependable Executive Assistant to support organizational leadership with administrative, communication, and coordination tasks. This role is ideal for individuals interested in nonprofit operations, administration, project coordination, or executive support.

The Executive Assistant will work directly with leadership to help keep projects organized, meetings coordinated, communications managed, and day-to-day operations running smoothly.

Key Responsibilities

Administrative Support

• Assist with scheduling meetings, appointments, and calendar management
• Coordinate meeting agendas, notes, and follow-up tasks
• Organize documents, spreadsheets, and shared files
• Maintain accurate records and administrative documentation

Communication & Coordination

• Draft and send emails on behalf of leadership when needed
• Assist with internal communications and team updates
• Coordinate with volunteers, departments, and external partners
• Help ensure projects and deadlines stay on track

Organization & Operations

• Track assignments, action items, and project progress
• Support workflow management and process organization
• Conduct basic research and compile information for leadership
• Assist with special projects and administrative initiatives as assigned

Qualifications

• 1–2+ years of experience in administration, executive support, office coordination, customer service, project coordination, nonprofit operations, or a related field
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• Comfortable working independently in a remote environment
• Detail-oriented and dependable
• Proficiency with Google Workspace and Microsoft Office

Preferred Qualifications

• Previous experience supporting leadership, managers, or teams
• Experience in nonprofit, education, healthcare, or community organizations
• Experience with scheduling, documentation, or project coordination

What You'll Gain

• Direct exposure to nonprofit leadership and operations
• Access to free educational workshops and open classes across multiple organizational departments
• Letter of recommendation and certificate of completion upon successful completion
• Networking opportunities with professionals, volunteers, and nonprofit leaders
• Professional experience in administration and executive support
• Flexible remote schedule
• Most importantly, you'll directly support programs that bring hope and healing to children battling cancer.

Commitment Expectations:

To help our teams collaborate effectively, all volunteers are expected to:

• Commit at least 3 months
• Contribute approximately 5-10 hours per week
• Attend our 30-minute virtual team meetings every Tuesday and Thursday
• Communicate proactively and work collaboratively with fellow volunteers

We're looking for individuals who are excited to grow with the team and can consistently participate in our weekly meetings.

Our Culture

At A Free Bird, we believe our volunteers are family.

We foster a friendly, collaborative, and positive environment where volunteers support one another, learn together, and work toward one shared mission: helping children with cancer discover hope through creativity.

We're passionate about using technology to improve how we serve our community and continuously innovate the way nonprofits operate.

How to Apply

Please send your resume and a brief introduction to hr@afreebird.org with the subject line:

Executive Assistant Application – A Free Bird