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Executive Assistant (Volunteer)

Department: Executive Leadership & Administration

Organization: A Free Bird | 501(c)(3) Nonprofit

Location: Remote

Commitment: 5–10 Hours Per Week | Minimum 3-Month Commitment

About A Free Bird

A Free Bird is a nonprofit organization dedicated to empowering children and teens diagnosed with cancer through the healing power of the arts. Through programs in art, music, writing, acting, and more, we help children build confidence, resilience, and hope throughout their journey.

Position Overview

A Free Bird is seeking a highly organized and dependable Executive Assistant to support organizational leadership with administrative, communication, and coordination tasks. This role is ideal for individuals interested in nonprofit operations, administration, project coordination, or executive support.

The Executive Assistant will work directly with leadership to help keep projects organized, meetings coordinated, communications managed, and day-to-day operations running smoothly.

Key Responsibilities

Administrative Support

• Assist with scheduling meetings, appointments, and calendar management

• Coordinate meeting agendas, notes, and follow-up tasks

• Organize documents, spreadsheets, and shared files

• Maintain accurate records and administrative documentation

Communication & Coordination

• Draft and send emails on behalf of leadership when needed

• Assist with internal communications and team updates

• Coordinate with volunteers, departments, and external partners

• Help ensure projects and deadlines stay on track

Organization & Operations

• Track assignments, action items, and project progress

• Support workflow management and process organization

• Conduct basic research and compile information for leadership

• Assist with special projects and administrative initiatives as assigned

Qualifications

• 1–2+ years of experience in administration, executive support, office coordination, customer service, project coordination, nonprofit operations, or a related field

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to manage multiple priorities and meet deadlines

• Comfortable working independently in a remote environment

• Detail-oriented and dependable

• Proficiency with Google Workspace and Microsoft Office

Preferred Qualifications

• Previous experience supporting leadership, managers, or teams

• Experience in nonprofit, education, healthcare, or community organizations

• Experience with scheduling, documentation, or project coordination

What You'll Gain

• Direct exposure to nonprofit leadership and operations

• Professional experience in administration and executive support

• Opportunities to develop project management and organizational skills

• Flexible remote schedule

• Letter of recommendation and certificate of completion upon successful completion

How to Apply

Please send your resume and a brief introduction to hr@afreebird.org with the subject line:

Executive Assistant Application – A Free Bird