Visiting Phd Student Jobs (NOW HIRING)

Posting Number - S07047P

Position Title - Administrative Assistant II (JSOM)

Department - Management

Salary Range - $46,000

Pay Basis - Monthly

Position Status - Regular full-time

Location - Richardson

Posting Open Date - 05/26/2026

Desired Start Date - 06/22/2026

Job Summary - The Administrative Assistant II provides advanced administrative and academic support to faculty members, part-time lecturers, and PhD students within the Finance area of the Jindal School of Management (JSOM). This role assists in the planning and execution of departmental and program events, including conferences, competitions, meetings, workshops, and mixers.

Minimum Education and Experience - Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Essential Duties and ResponsibilitiesCoordinate domestic and international travel arrangements, including cost estimation and submission of travel authorizations in accordance with university policiesReview receipts, calculate expenses, and complete expense reports for business and travel reimbursementsProcess purchases of office supplies, books, data, and software, obtaining pre-approval as required and ensuring compliance with university procurement policiesPerform monthly financial account reconciliations for faculty research accounts and multiple program and departmental cost centersComplete monthly OneCard reporting and reconciliationMonitor and track cost center balances and provide regular updates on available fundsMaintain department expense tracking spreadsheetsAssist with the preparation of annual department, program, and conference budget requestsEvent and Program CoordinationCoordinate travel and logistics for guest speakers participating in the Fall and Spring Finance Seminar SeriesCoordinate travel and logistics for faculty candidates presenting in the Finance Recruiting SeminarProvide support for weekly PhD Brownbag SeminarsPlan and coordinate all logistics for the annual two-day Finance Conference, including:Budget tracking and cost analysisVenue coordination and hotel room blocksTransportation, catering, and social eventsKeynote speaker arrangements and reimbursementsPhD poster session travel grantsConference registration, website updates, and materials (handouts, name badges, etc.)Submission of event forms, work orders, and parking requestsAssist with the annual Finance Hackathon, including room reservations, event documentation, promotional purchases, and processing awards and scholarshipsProgram SupportProvide operational support for the Professional Program in Finance (PPF), including event coordination, catering, reimbursements, student travel, and scholarship processingSupport MS Cohort program events, including catering, event documentation, and reimbursementsSupport MS Finance program events, including promotional items, supplies, and student travel arrangementsAssist with Part-Time Lecturer onboarding, including workspace setup and access to facilities and systemsProvide administrative and financial support for PhD students, including budgeting, travel, purchasing, reimbursements, and coordination of job market and qualifying exam processesAdministrative SupportDistribute department parking codes for visitors and maintain monthly usage recordsManage calendars and coordinate conference room reservationsAssist with Visiting Scholar onboarding, including J-1 visa documentation and arrival logistics (office space, keys, system access)Participate in interviewing, training, and onboarding new employees as neededPerform other duties as assigned

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information - Work Notice:Work will be performed on-site and in person.

What We Can OfferUT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:Competitive SalaryTuition BenefitsBCBSPPOMedical Insurance Options – including100% paidemployee medical coverage for full-time employeesAD&D InsuranceDental & Vision Plan OptionsLong and short-term disabilityTRSRetirement PlanFertility BenefitsPaid time offAll UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Special Instructions Summary

Important Message - 1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The Universityis committed to providing access, equal opportunity, and reasonable accommodationfor individuals with disabilities.To request reasonable accommodation in the employment application and interview process, contact theADA Coordinator.For inquiries regarding nondiscrimination policies, contact theTitle IX Coordinator.

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Veteran Employment Preference - Form DD-214