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Virtual Scheduling Assistant Jobs in Wisconsin (NOW HIRING)

QPS

Administrative Assistant

Manitowoc, WI · On-site

$17.50 - $23.50/hr

Please note that QPS Employment Group may use a virtual recruiting assistant to help screen and schedule candidates efficiently. All information collected through this process is used solely for ...

VETERANS HEALTH ADMINISTRATION

Nursing Assistant

Madison, WI · On-site

$31K - $41K/yr

... pdf Work Schedule : Full time, Part time, Intermittent Sunday-Monday different shifts. Pay ... This is not a virtual position. Requirements Help Conditions of employment * You must be a U.S.

Lyra Health, Inc

WI · On-site

$90 - $120/hr

Lyra's provider network is composed of in‑person and virtual therapists, physicians, and coaches ... scheduling). As a contract Child and Adolescent nurse practitioner, you will provide essential ...

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All JobsScheduling JobsVirtual Scheduling Assistant JobsVirtual Scheduling Assistant Jobs in Wisconsin

Virtual Scheduling Assistant information

See Wisconsin salary details

$11

$20

$28

How much do virtual scheduling assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for virtual scheduling assistant in Wisconsin is $20.00, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $22.79 per hour, depending on experience, location, and employer.

What is a virtual scheduling assistant?

Virtual Scheduling Assistants are remote professionals who manage calendars, schedule appointments, and coordinate meetings for individuals or businesses. They use various digital tools and communication platforms to organize events, send reminders, and handle rescheduling requests. By taking over time-consuming scheduling tasks, they help clients stay organized and focused on their core responsibilities. Virtual Scheduling Assistants may work independently as freelancers or as part of a virtual assistant service.

What are the key skills and qualifications needed to thrive as a virtual scheduling assistant?

To thrive as a Virtual Scheduling Assistant, you need strong organizational skills, attention to detail, and experience managing calendars, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Google Calendar, Microsoft Outlook, and communication platforms such as Zoom is typically required. Excellent written communication, time management, and problem-solving abilities help you stand out in this role. These skills are crucial for efficiently coordinating appointments and ensuring smooth operations in a remote work environment.

What are some common challenges virtual scheduling assistants face when managing multiple clients' calendars?

Virtual Scheduling Assistants often juggle numerous calendars, time zones, and preferences. A key challenge is balancing conflicting appointments and last-minute changes while ensuring accuracy and efficiency. Clear communication, strong organizational skills, and proficiency with various scheduling tools are essential to prevent double-bookings and maintain client satisfaction. Regular updates and proactive confirmation of appointments help manage these challenges effectively.

What is the difference between Virtual Scheduling Assistant vs Virtual Administrative Assistant?

AspectVirtual Scheduling AssistantVirtual Administrative Assistant
Primary RoleFocuses mainly on managing calendars, appointments, and scheduling tasksHandles a broader range of administrative tasks including emails, data entry, and document management
Skills & CertificationsStrong organizational skills, familiarity with scheduling tools, basic communication skillsAdditional skills in office management, communication, and possibly basic bookkeeping
Work EnvironmentRemote, often freelance or contract-basedRemote, employed or freelance, in various industries

While both roles are remote and require organizational skills, a Virtual Scheduling Assistant specializes in managing schedules and appointments, whereas a Virtual Administrative Assistant handles a wider range of administrative tasks. The choice depends on the specific needs of the employer or client.

What are popular job titles related to Virtual Scheduling Assistant jobs in Wisconsin?

For Virtual Scheduling Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Virtual Scheduling Assistant jobs in Wisconsin look for?

The top searched job categories for Virtual Scheduling Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Virtual Scheduling Assistant jobs?

Cities in Wisconsin with the most Virtual Scheduling Assistant job openings:

Virtual Scheduling Assistant jobs near you
Infographic showing various Virtual Scheduling Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 75% Physical, 1% Hybrid, and 24% Remote job distribution, with an average salary of $41,605 per year, or $20 per hour.

Administrative Assistant

Momentum Association Management

Madison, WI • On-site

$20/hr

Part-time

Re-posted 28 days ago

Job description

Administrative Assistant


Classification:

Part-Time, Hourly / Non-Exempt

Hours:

15 hours per week

Compensation:

$20.00 per hour

Reports To:

Account Executive / Senior Leadership

Location:

Remote / Hybrid (as applicable)


Position Summary

Momentum Association Management Company is seeking a highly organized and detail-oriented Administrative Assistant to support day-to-day operations across multiple client associations. This part-time, hourly position plays a key role in ensuring smooth operational delivery, effective communication, and high-quality service to Momentum's association clients. The ideal candidate brings strong administrative skills, a professional demeanor, and the ability to manage multiple priorities in a dynamic, client-focused environment.


About Momentum

Momentum is a full-service association management company (AMC) providing strategic and operational support to nonprofit associations and professional organizations. Our team serves as the staff backbone for our client associations, delivering expertise in governance, communications, event management, membership, and more.


Key Responsibilities

Administrative Support

  • Provide general administrative support to Momentum staff and client association leadership
  • Manage and organize electronic files, records, and shared drives
  • Draft, proofread, and format correspondence, reports, and documents
  • Maintain and update contact databases, mailing lists, and member records
  • Prepare meeting agendas, take minutes, and distribute materials as needed

Client Association Support

  • Assist with member communications, including email campaigns and newsletters
  • Support event coordination logistics, including registration, vendor communication, and materials preparation
  • Respond to member and stakeholder inquiries in a timely and professional manner
  • Assist with website content updates and maintenance using content management systems
  • Support board and committee meeting preparation and follow-up

Operations & Communications

  • Coordinate scheduling and calendar management across multiple projects
  • Assist with processing invoices, expense tracking, and financial record keeping
  • Support special projects and organizational initiatives as assigned
  • Maintain confidentiality of sensitive organizational and member information


Qualifications

Required

  • 2+ years of administrative, office support, or related professional experience
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Strong written and verbal communication skills
  • Exceptional organizational skills and attention to detail
  • Ability to manage multiple tasks and deadlines independently
  • Professional, service-oriented approach to client and member interactions


Preferred

  • Experience in association management, nonprofit, or membership organization environment
  • Familiarity with association management software or CRM platforms (e.g., MemberClicks, Salesforce)
  • Experience with email marketing platforms (e.g., Constant Contact, Mailchimp)
  • Basic understanding of website content management systems
  • Experience supporting virtual or in-person events


Work Environment

This is a part-time position averaging 15 hours per week. Hours may vary based on client needs, project timelines, and event schedules. Some flexibility in scheduling is available; however, the candidate must be responsive and available during core business hours. Occasional additional hours may be required during peak periods such as annual conferences or membership renewal cycles.

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