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Virtual Registration Jobs in Minnesota (NOW HIRING)

Essentia Health

MN · On-site

$17.45 - $26.18/hr

This position serves as liaisons between patients and Virtual Patient Registration Representatives and Patient Schedulers. They must be able to complete patient checkout, schedule follow-up ...

Essentia Health

Patient Access Representative

Duluth, MN · On-site

$17.80 - $26.28/hr

This position serves as liaisons between patients and Virtual Patient Registration Representatives and Patient Schedulers. They must be able to complete patient checkout, schedule follow-up ...

Essentia Health

Patient Access Representative

Duluth, MN · On-site

$17.80 - $26.28/hr

This position serves as liaisons between patients and Virtual Patient Registration Representatives and Patient Schedulers. They must be able to complete patient checkout, schedule follow-up ...

Essentia Health

Patient Scheduler I - Fulltime

Duluth, MN · On-site

$17.50 - $23/hr

This position serves as liaisons between patients and Virtual Patient Registration Representatives and Patient Schedulers. They must be able to complete patient checkout, schedule follow-up ...

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All JobsRegistration JobsVirtual Registration JobsVirtual Registration Jobs in Minnesota

Virtual Registration information

What is the difference between Virtual Registration vs On-site Registration?

AspectVirtual RegistrationOn-site Registration
Credentials/CertificationsTypically requires basic registration knowledge, online forms, and sometimes digital ID verificationRequires in-person ID verification and sometimes additional paperwork
Work EnvironmentRemote, online platform-basedPhysical event or location
Employer/Industry UsageCommon in conferences, webinars, virtual eventsCommon in conferences, trade shows, in-person events
Search/Comparison IntentPeople comparing online vs in-person event registration methodsPeople seeking information on registering at physical events

Virtual Registration involves online sign-up processes, suitable for remote events, while On-site Registration requires physical presence and in-person verification at the event location. Both serve the purpose of attendee check-in but differ mainly in environment and process.

What are the key skills and qualifications needed to thrive as a virtual registration specialist?

To excel as a Virtual Registration Specialist, you need strong data entry skills, attention to detail, and familiarity with patient intake procedures, commonly supported by a high school diploma or equivalent. Experience with electronic health record (EHR) systems, scheduling software, and secure communication platforms is typically required. Outstanding customer service, clear communication, and problem-solving abilities help you efficiently interact with patients and address their concerns remotely. These competencies ensure accurate patient records, seamless registration processes, and positive first impressions for healthcare organizations.

What is a virtual registration?

A Virtual Registration job involves assisting patients, clients, or event attendees with the registration process remotely, often via phone, video call, or online platforms. The role typically includes gathering personal information, verifying insurance or payment details, scheduling appointments, and answering questions. Virtual Registration professionals are commonly employed in healthcare, education, and event management sectors to streamline check-in processes and improve efficiency. Strong communication skills and attention to detail are essential for success in this position.

What are some common challenges faced by virtual registration specialists, and how can they be managed?

Virtual Registration specialists often encounter challenges such as managing high volumes of online inquiries, ensuring accurate data entry, and assisting patients or clients who may be unfamiliar with digital systems. To address these challenges, it's important to develop strong communication skills, use checklists or software tools to minimize errors, and stay patient and adaptable when guiding individuals through the registration process. Regular collaboration with IT and administrative teams can also help resolve technical issues efficiently and improve the overall experience.
What are the most commonly searched types of Registration jobs in Minnesota? The most popular types of Registration jobs in Minnesota are:
What are popular job titles related to Virtual Registration jobs in Minnesota? For Virtual Registration jobs in Minnesota, the most frequently searched job titles are:
What job categories do people searching Virtual Registration jobs in Minnesota look for? The top searched job categories for Virtual Registration jobs in Minnesota are:
Virtual Registration jobs near you
Infographic showing various Virtual Registration job openings in Minnesota as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, and 3% Contract. Highlights an 45% Physical, 3% Hybrid, and 52% Remote job distribution.

Patient Access Representative

Essentia Health

Brainerd, MN

$17.63 - $26.45/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 4 days ago

Essentia Health rating

7.0

Company rating: 7.0 out of 10

Based on 210 frontline employees who took The Breakroom Quiz

416th of 887 rated healthcare providers

Job description

Building Location:Brainerd ClinicDepartment:1006160 REGISTRATION - EH SSJob Description:This position greets customers and facilitates the patient registration process in a timely, professional, and courteous manner. Interviews and obtains demographic and financial information from patients or their representatives through face-to-face and virtual interactions to provide Essentia Health with the documents and data necessary to ensure appropriate care and compliant, accurate patient registration and billing.
This position serves as liaisons between patients and Virtual Patient Registration Representatives and Patient Schedulers. They must be able to complete patient checkout, schedule follow-up appointments per the physician's order, and provide patients with cost estimates and itineraries for their upcoming appointments.
Key Responsibilities:
Interviews patients to obtain complete demographic details, financial information, and minimum health information to ensure appropriate care provision.
Obtains copies of insurance cards and other forms of identification, and updates patient information in the medical record as necessary.
Performs point of service data collection, including identifying and collecting patient co-payments and down payments, reconciles the cash drawer, and reports daily deposit records associated with the collection of co-payments to ensure accurate accounting of revenue.
Maintains all assigned work queues according to supervisor's instructions and guidance.
Interacts positively and in a caring manner with patients, co-workers, and others to provide highest level of customer service.
Answers incoming phone calls, schedules appointments, and refers to clinical team as needed.
Sanitizes registration equipment between each use and restocks basic supplies.
Other clerical duties as assigned.
Preferred Qualifications:
Previous Patient Access Representative or Patient Scheduler experience preferredEducation Qualifications:

No educational requirement.

Licensure/CertificationQualifications:FTE:1

Possible Remote/Hybrid Option:

Shift Rotation:Day Rotation (United States of America)Shift Start Time:Shift End Time:Weekends:Holidays:NoCall Obligation:NoUnion:Union Posting Deadline:

Compensation Range:

$17.63 - $26.45Employee Benefits at Essentia Health: At Essentia Health, we're committed to supporting your well-being, growth, and work-life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs. We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs. To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at (218) 576-0000.

What Essentia Health employees say

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About Essentia Health

Sourced by ZipRecruiter

Headquartered in Duluth, Minnesota, Essentia Health combines the strengths and talents of 13,500 employees, including 3,500 registered nurses & licensed practical nurses, who serve our patients and communities through the mission of being called to make a healthy difference in people's lives. Essentia Health, which includes many Catholic facilities, is guided by the values of Quality, Hospitality, Respect, Joy, Justice, Stewardship and Teamwork. The organization lives out its mission by having a patient-centered focus at 14 hospitals, 70 clinics, six long-term care facilities, three assisted living facilities, three independent living facilities, five ambulance services and one research institute.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Duluth, MN, US

Year founded

2004

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