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Virtual Receptionist Jobs in Santa Rosa, CA (NOW HIRING)

FACE FOUNDRIÉ

Lead Front Bar Receptionist

Santa Rosa, CA · On-site

$22 - $24/hr

Teach all new and existing Front Bar Receptionists on opening/closing procedures including cleanliness standards and creating, updating and maintaining tasks lists. * Assist the Manager in holding ...

FACE FOUNDRIÉ

Lead Front Bar Receptionist

Santa Rosa, CA · On-site

$22 - $24/hr

Teach all new and existing Front Bar Receptionists on opening/closing procedures including cleanliness standards and creating, updating and maintaining tasks lists. * Assist the Manager in holding ...

ExamWorks

Traveling Receptionist (32325)

Santa Rosa, CA

$24 - $25/hr

As our Traveling Receptionist, you'll be the welcoming face of the clinic and an essential part of daily operations. Responsibilities include: * Greeting and checking in examinees in a professional ...

Prime Team Partners

Receptionist

Sonoma, CA · On-site

$24 - $26/hr

Location: San Francisco, CA (Onsite) Schedule: Monday-Thursday, 9:00 AM - 3:00 PM (24 hours/week) Duration: 6-month contract with potential extension Pay Rate: $24.00 - $26.00 per hour Not open for ...

Atria Senior Living

Receptionist

Novato, CA · On-site

$18.50 - $24.25/hr

Overview We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living's family of brands has openings for individuals looking for a ...

Prime Team Partners

Receptionist

Santa Rosa, CA · On-site

$24 - $26/hr

Location: San Francisco, CA (Onsite) Schedule: Monday-Thursday, 9:00 AM - 3:00 PM (24 hours/week) Duration: 6-month contract with potential extension Pay Rate: $24.00 - $26.00 per hour Not open for ...

Atria Senior Living, Inc.

Receptionist

Novato, CA · On-site

$18 - $21.60/hr

Overview We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living's family of brands has openings for individuals looking for a ...

Atria Senior Living

Receptionist

Novato, CA · On-site

$18 - $21.60/hr

We create communities where employees thrive in their work, helping our residents thrive in their homes. Atria Senior Living's family of brands has openings for individuals looking for a career with ...

Bodyrok

Front Desk/Receptionist

Santa Rosa, CA · On-site

$17.65 - $20/hr

BODYROK offers high-intensity, low-impact Pilates workouts that tone, sculpt, and redefine your body and mind in just 45 minutes! BODYROK is a rapidly growing company looking for like-minded fitness ...

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Virtual Receptionist information

See Santa Rosa, CA salary details

$10

$19

$27

How much do virtual receptionist jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for virtual receptionist in Santa Rosa, CA is $19.48, according to ZipRecruiter salary data. Most workers in this role earn between $16.54 and $21.83 per hour, depending on experience, location, and employer.

What is the difference between Virtual Receptionist vs Administrative Assistant?

AspectVirtual ReceptionistAdministrative Assistant
CredentialsBasic computer skills, customer service experienceOffice administration, organizational skills, sometimes certifications
Work EnvironmentRemote, often from homeOffice or remote, depending on employer
Employer & Industry UsageBusinesses needing remote call handlingOrganizations requiring general administrative support
Common Search & Comparison IntentCustomer service, call handling, virtual supportOffice tasks, scheduling, correspondence

The Virtual Receptionist primarily handles incoming calls, customer inquiries, and provides remote front-desk support, often working from home. In contrast, an Administrative Assistant performs broader office tasks such as scheduling, filing, and correspondence, usually in an office setting. While both roles require organizational skills, the Virtual Receptionist focuses on communication and customer service remotely, whereas the Administrative Assistant supports overall office operations.

What Does a Virtual Receptionist Do?

A virtual receptionist provides remote customer service and administrative support for a company or organization. As a virtual receptionist, you typically work from home or another setting outside of a traditional office. Your responsibilities include answering and forwarding calls or emails, assisting customers or clients, and scheduling appointments. Other duties may include using office management software or communication technology to arrange schedules or meetings for your employer and communicate with staff members. You may also perform other administrative tasks as needed.

What are the key skills and qualifications needed to thrive as a Virtual Receptionist, and why are they important?

To thrive as a Virtual Receptionist, you need excellent verbal and written communication, strong organizational skills, and a high school diploma or equivalent. Familiarity with phone systems, scheduling software, and customer relationship management (CRM) tools is commonly required. Outstanding customer service, multitasking, and time management abilities set top performers apart in this role. These skills ensure efficient client interactions, smooth office operations, and a positive company image when working remotely.

How does a virtual receptionist typically collaborate with different departments or team members within a company?

As a virtual receptionist, you often serve as the first point of contact for clients and customers, which requires close coordination with various departments such as sales, customer support, and operations. You may relay messages, schedule appointments, and provide essential updates to the relevant teams to ensure smooth communication and workflow. Effective use of shared tools like CRM systems, instant messaging platforms, and scheduling software is common in this role, helping to keep everyone informed and organized. Building strong communication habits and maintaining clear records are key to successfully collaborating across remote or distributed teams.

What are virtual receptionists?

Virtual receptionists are remote professionals who handle administrative and customer service tasks for businesses, such as answering phone calls, scheduling appointments, managing emails, and providing information to clients. They use digital tools and communication platforms to perform duties from a location outside the client’s office. This service helps businesses maintain a professional image, improve customer experience, and reduce overhead costs associated with hiring in-house staff. Virtual receptionists often support multiple clients and can offer services outside of regular business hours.
More about Virtual Receptionist jobs
What are the most commonly searched types of Receptionist jobs in Santa Rosa, CA? The most popular types of Receptionist jobs in Santa Rosa, CA are:
What are popular job titles related to Virtual Receptionist jobs in Santa Rosa, CA? For Virtual Receptionist jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Virtual Receptionist jobs in Santa Rosa, CA look for? The top searched job categories for Virtual Receptionist jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Virtual Receptionist jobs? Cities near Santa Rosa, CA with the most Virtual Receptionist job openings:
Virtual Receptionist jobs near you
Infographic showing various Virtual Receptionist job openings in Santa Rosa, CA as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $40,516 per year, or $19.5 per hour.
Front Office Receptionist

Front Office Receptionist

Petaluma Health Center

Rohnert Park, CA • On-site

$23.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

FULL TIME EMPLOYEE BENEFITS:

  • 21 Days of Paid Time Off
  • 10 Observed Holidays
  • Medical Insurance (Entire deductible paid by us!)
  • 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
  • Dental Insurance
  • Vision Insurance
  • Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
  • 401K Matching after 1 year of employment
  • Flexible Spending Account, Dependent Care FSA
  • Life Insurance (included at no cost to the employee)
  • Long Term Disability (included at no cost to the employee)
  • Employee Assistance Program (included at no cost to the employee)

Summary: The Front Office Receptionist greets and welcomes all patients to the center as they enter the front office waiting rooms. The Front Office Receptionist is responsible for answering questions, registering patients, and relaying information on the programs and insurances.

Areas of Responsibility:

  • Responsible for greeting patients and driving a positive patient customer service experience
  • Responsible ensuring required forms are fully and appropriately completed and entered into electronic health records
  • Monitor and maintain goal levels of patient check in per hour, patient collection and accurate capturing of insurance and programs
  • Reconcile monies with batch detail and report and ensures safe keeping of all cash, checks, and credit card transactions received
  • Schedule appointments according to policies and procedures, appointment matrix, proper visit types, and other current guidelines.
  • Verify insurance and program eligibility by using insurance websites or program guidelines

Education/Experience:

  • High School or equivalent or higher education
  • Minimum of one-year experience in a health care related field or customer service

Language Skills: Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary. Bilingual in English and Spanish; verbal required, written preferred.

Employment Type: Full-Time

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