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Virtual Real Estate Transaction Coordinator Jobs in Indiana

5 Legal

Real Estate Associate

Indianapolis, IN

This candidate will perform transactional work as assigned, including drafting and negotiation of documents relating to the full spectrum of commercial real estate transactions, including development ...

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Virtual Real Estate Transaction Coordinator information

See Indiana salary details

$23.8K

$49.5K

$70.4K

How much do virtual real estate transaction coordinator jobs pay per year?

As of Aug 28, 2026, the average yearly pay for virtual real estate transaction coordinator in Indiana is $49,478.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,100.00 and $55,200.00 per year, depending on experience, location, and employer.

What is a virtual real estate transaction coordinator?

A Virtual Real Estate Transaction Coordinator is a remote professional who manages the administrative and communication tasks required to process real estate transactions from contract to closing. They coordinate between buyers, sellers, agents, lenders, and other parties to ensure all necessary documents are completed and deadlines are met. By working virtually, they leverage digital tools to track timelines, gather signatures, and keep all stakeholders informed, helping real estate transactions proceed smoothly and efficiently.

What does a virtual real estate transaction coordinator do?

A virtual real estate transaction coordinator (TC) works online to handle the closing transactions for a client who is selling a home. Unlike a traditional real estate TC, who works in a real estate office, a virtual real estate TC handles all their responsibilities remotely and is often contracted to work for numerous sellers. As a virtual real estate TC, your duties are to monitor the sales process, review the contract or other legal documents between the seller, buyer, and any other parties, and file any additional paperwork, such as escrow filings.

What are the key skills and qualifications needed to thrive as a virtual real estate transaction coordinator?

To thrive as a Virtual Real Estate Transaction Coordinator, you need strong organizational skills, attention to detail, and a solid understanding of real estate processes, typically supported by experience in real estate or a related field. Familiarity with transaction management platforms (such as Dotloop or DocuSign), CRM systems, and electronic document management is crucial. Excellent communication, time management, and problem-solving abilities help you efficiently coordinate between agents, clients, and vendors. These skills ensure smooth, compliant transactions and a positive client experience in a fast-paced, remote environment.

How does a virtual real estate transaction coordinator typically collaborate with agents and clients during the closing process?

As a Virtual Real Estate Transaction Coordinator, you will work closely with real estate agents, buyers, sellers, and other stakeholders primarily through digital communication tools. Your main responsibilities include managing deadlines, collecting and organizing documentation, and ensuring all parties are informed of the transaction status. Regular check-ins via email, phone, or project management platforms are essential to keep the process smooth and compliant with regulations. Being proactive in communication and detail-oriented helps you handle multiple transactions efficiently while building strong professional relationships remotely.
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Virtual Real Estate Transaction Coordinator jobs near you
Infographic showing various Virtual Real Estate Transaction Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 74% Physical, 4% Hybrid, and 22% Remote job distribution, with an average salary of $49,478 per year, or $23.8 per hour.

Transaction Coordinator

Schererville, IN • On-site

Better Homes and Gardens Real Estate Connections
See more jobs at Better Homes and Gardens Real Estate Connectionsexternal

$19 - $24/hr

Full-time

Re-posted 6 days ago

Job description

This Is Not an Entry-Level Role

At Better Homes and Gardens Real Estate Connections, we are intentional about who we bring into our world.
We are seeking an experienced Transaction Coordinator who already understands the pace, pressure, and precision required in real estate—and thrives in it.
If you need to be trained on the basics of contracts, timelines, or the closing process, this is not the role for you.
If you’re the person others rely on to keep everything running smoothly, anticipate issues before they arise, and bring calm, confident control to every transaction—we want to meet you.
About Us
We are more than a brokerage—we are a lifestyle brand built on trust, relationships, and exceptional experiences.
Our agents expect excellence behind the scenes. Our clients expect a seamless closing. And our team delivers both with professionalism, positivity, and attention to detail.
This role is central to that experience.
What You’ll Own:
Contract to Close Execution:
  •  Manage transactions from accepted contract through closing with minimal oversight.
  •  Review contracts for accuracy, completeness, and compliance. 
  •  Track all deadlines, contingencies, and critical dates proactively. 
  •  Coordinate seamlessly with lenders, attorneys, title companies, and co-op agents. 

High-Level Communication.
  •  Serve as the steady, reliable point of contact for all parties. 
  •  Provide proactive updates—before anyone has to ask. 
  •  Ensure agents and clients feel informed, supported, and confident at every stage. 

File Integrity & Compliance:
  •  Maintain clean, complete, and audit-ready files at all times.
  •  Ensure all documents are properly executed and stored. 
  •  Uphold brokerage standards with precision and consistency. 

Anticipation & Problem Solving:
  •  Identify potential issues early and take action.
  •  Navigate challenges with professionalism and solutions—not stress. 
  •  Keep deals moving forward, even when things get complex.
 
Who You Are:
  • Experienced in Real Estate Transactions (Required) – You’ve successfully managed files from contract to close. 
  • Highly Organized – You don’t miss details, deadlines, or follow-ups. 
  • Calm & Confident – You bring stability and clarity in high-pressure situations. 
  • Proactive – You anticipate needs and take action without being asked. 
  • Professional Communicator – Clear, polished, and warm with all parties. 
  • Tech-Comfortable – You can quickly learn and navigate systems, CRMs, and transaction platforms. 
  • Accountable – You take ownership of your files and your outcomes.
 
What Sets You Apart:
  •  You don’t just “process files”—you manage and protect the entire transaction.
  •  You take pride in being the reason closings go smoothly. 
  •  You are trusted by agents because you make them look good. 
  •  You bring a solutions-first mindset to every challenge.
 
This Role Is NOT For Someone Who:
  •  Is new to real estate transactions.
  •  Needs constant direction or follow-up. 
  •  Struggles with organization or deadlines. 
  •  Prefers a slow-paced or repetitive work environment.
 
Why Join Us:
  •  Work with a respected, growing brand known for professionalism and results. 
  •  Be part of a supportive, positive, and high-performing team. 
  •  Play a key role in delivering exceptional client experiences. 
  •  Grow within a company that values reliability, initiative, and excellence.
 
Apply
If you are confident in your experience, take ownership of your work, and want to be part of a team that values doing things the right way—we would love to meet you.