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Virtual Executive Administrative Assistant Jobs (NOW HIRING)

Jj

Executive Administrative Assistant

Horsham, PA · Hybrid

Learn more at In this role, the Executive Administrative Assistant will provide advanced ... Coordinate on-site and virtual logistics, manage agendas, track action items, and prepare concise ...

Posted today

Jj

Executive Administrative Assistant

New Brunswick, NJ · Hybrid

Learn more at In this role, the Executive Administrative Assistant will provide advanced ... Coordinate on-site and virtual logistics, manage agendas, track action items, and prepare concise ...

Posted today

Jj

Executive Administrative Assistant

Raritan, NJ · Hybrid

Learn more at In this role, the Executive Administrative Assistant will provide advanced ... Coordinate on-site and virtual logistics, manage agendas, track action items, and prepare concise ...

Adecco

Executive Administrative Assistant

Carlsbad, CA

$70K - $90K/yr

This Executive Administrative Assistant position is a direct hire opportunity! The Executive Administrative Assistant will provide high-level administrative support to executive leadership in a ...

PPLSI

Executive Administrative Assistant

Cleveland, OH · On-site

The Executive Administrative Assistant to the President serves as a trusted partner to the President and executive leadership team, providing high-level administrative, operational, and project ...

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Virtual Executive Administrative Assistant information

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How much do virtual executive administrative assistant jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for virtual executive administrative assistant in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What is the difference between Virtual Executive Administrative Assistant vs Virtual Administrative Assistant?

AspectVirtual Executive Administrative AssistantVirtual Administrative Assistant
CredentialsTypically requires experience in executive support, possibly some certifications in administrationUsually requires general administrative skills, less emphasis on executive-level experience
Work EnvironmentSupports executives or senior management, often in corporate settingsSupports teams or departments, often in diverse industries
Employer & Industry UsageCommonly employed by corporations, startups, or entrepreneurs needing high-level supportUsed across various industries for general administrative tasks
Search & Comparison IntentPeople seeking high-level, executive support rolesIndividuals looking for general administrative support roles

The Virtual Executive Administrative Assistant focuses on supporting executives with specialized tasks, requiring more experience and often specific certifications. In contrast, the Virtual Administrative Assistant provides broader support for teams or departments with general administrative duties. Both roles are vital in remote work environments but differ mainly in scope and level of responsibility.

How does a Virtual Executive Administrative Assistant effectively manage communication and scheduling across different time zones?

Virtual Executive Administrative Assistants often support executives and teams located in various regions, which requires careful coordination of meetings, deadlines, and communications. To handle this, they utilize digital calendars, scheduling tools, and time zone converters to ensure seamless coordination. Proactive communication, flexibility, and attention to detail are key for avoiding scheduling conflicts and ensuring that all stakeholders stay informed. Regular check-ins and clear documentation help maintain alignment and efficiency across the team.

What are Virtual Executive Administrative Assistants?

Virtual Executive Administrative Assistants are remote professionals who provide high-level administrative support to executives and organizations. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. By working remotely, they leverage digital tools to communicate and perform tasks efficiently, offering flexibility and cost savings for businesses. This role is ideal for individuals with strong organizational, communication, and technical skills.

What are the key skills and qualifications needed to thrive as a Virtual Executive Administrative Assistant, and why are they important?

To thrive as a Virtual Executive Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with calendar management and correspondence, often supported by a relevant associate’s degree or administrative experience. Proficiency in office software like Microsoft Office Suite, Google Workspace, and remote collaboration tools such as Zoom and Slack is typically required. Exceptional communication, discretion, and proactive problem-solving skills help you stand out in this role. These skills ensure seamless executive support, efficient workflow management, and effective remote collaboration.
More about Virtual Executive Administrative Assistant jobs
What cities are hiring for Virtual Executive Administrative Assistant jobs? Cities with the most Virtual Executive Administrative Assistant job openings:
What states have the most Virtual Executive Administrative Assistant jobs? States with the most job openings for Virtual Executive Administrative Assistant jobs include:
What job categories do people searching Virtual Executive Administrative Assistant jobs look for? The top searched job categories for Virtual Executive Administrative Assistant jobs are:
Virtual Executive Administrative Assistant jobs near you
Infographic showing various Virtual Executive Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.

Executive Administrative Assistant

Capitol Advisors on Technology

Fulton, MD • On-site, Remote

Full-time

Re-posted 17 days ago

Job description

This job posting is for future opportunities within our organization.
While we may not have a specific position open at this moment, we are continuously seeking talented individuals to join our team. By applying to this posting, you are expressing your interest in potential future roles that align with your skills and experience. We are committed to building a diverse and dynamic team, and we encourage you to submit your application to be considered for upcoming opportunities. Thank you for your interest in joining our team!
About the role
Capitol Advisors on Technology is currently in search of Executive Administrative Assistants to support our current and future clients. This could be a full or part-time position, and the majority of the work will be done remotely. The Executive Administrative Assistant will perform administrative duties for executive management. S/he will relieve the executive of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities. S/he may handle a wide variety of situations and conflicts involving the clerical and administrative function for supporting the Executives and will be responsible for confidential and time-sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals.
What you'll do
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
Calendar and Meeting Organization:
  • Monitor a broad range of communication in order to make scheduling determinations.
  • Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives).
  • Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required.
  • Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules.

Organizational Mission & Engagement:
  • Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others. Communication with internal & external stakeholders:
  • Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information.

Administrative Support:
  • Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate.
  • Maintaining main staff directories and organizational charts.
  • Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format.

Meeting Support:
  • Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings.
  • Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less. No later than 5days for strategic conferences and meetings lasting longer than 90 minutes,
  • Processing/Tracking of Requisition packages: Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/ purchases (i.e., routing sheet, acquisition documents and other pertinent information).

Qualifications
The ideal candidate will have:
  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position required
  • Previous experience working in a government agency a plus
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communication skills
  • Discretion and confidentiality
  • High School degree required

Capitol Advisors on Technology is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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