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Virtual Executive Administrative Assistant Jobs (NOW HIRING)

Helpware

Executive Administrative Assistant

Wilson, NC · On-site +1

$24 - $30/hr

Position Summary The Executive Administrative Assistant provides high-level, confidential administrative support to the President, serving as a trusted gatekeeper and force multiplier. This role

QC Servion LLC

Executive Administrative Assistant

$99K - $120K/yr

QC Servion is the centralized hub for human resources, change management, program management, sales & marketing, safety, administration, legal, and accounting services across the QC Ecosystem. We

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How much do virtual executive administrative assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for virtual executive administrative assistant in the United States is $28.63, according to ZipRecruiter salary data. Most workers in this role earn between $22.12 and $35.34 per hour, depending on experience, location, and employer.

What is a virtual executive administrative assistant?

Virtual Executive Administrative Assistants are remote professionals who provide high-level administrative support to executives and organizations. Their responsibilities often include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. By working remotely, they leverage digital tools to communicate and perform tasks efficiently, offering flexibility and cost savings for businesses. This role is ideal for individuals with strong organizational, communication, and technical skills.

How does a virtual executive administrative assistant effectively manage communication and scheduling across different time zones?

Virtual Executive Administrative Assistants often support executives and teams located in various regions, which requires careful coordination of meetings, deadlines, and communications. To handle this, they utilize digital calendars, scheduling tools, and time zone converters to ensure seamless coordination. Proactive communication, flexibility, and attention to detail are key for avoiding scheduling conflicts and ensuring that all stakeholders stay informed. Regular check-ins and clear documentation help maintain alignment and efficiency across the team.

What are the key skills and qualifications needed to thrive as a virtual executive administrative assistant, and why are they important?

To thrive as a Virtual Executive Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with calendar management and correspondence, often supported by a relevant associate’s degree or administrative experience. Proficiency in office software like Microsoft Office Suite, Google Workspace, and remote collaboration tools such as Zoom and Slack is typically required. Exceptional communication, discretion, and proactive problem-solving skills help you stand out in this role. These skills ensure seamless executive support, efficient workflow management, and effective remote collaboration.

What is the difference between Virtual Executive Administrative Assistant vs Virtual Administrative Assistant?

AspectVirtual Executive Administrative AssistantVirtual Administrative Assistant
CredentialsTypically requires experience in executive support, possibly some certifications in administrationUsually requires general administrative skills, less emphasis on executive-level experience
Work EnvironmentSupports executives or senior management, often in corporate settingsSupports teams or departments, often in diverse industries
Employer & Industry UsageCommonly employed by corporations, startups, or entrepreneurs needing high-level supportUsed across various industries for general administrative tasks
Search & Comparison IntentPeople seeking high-level, executive support rolesIndividuals looking for general administrative support roles

The Virtual Executive Administrative Assistant focuses on supporting executives with specialized tasks, requiring more experience and often specific certifications. In contrast, the Virtual Administrative Assistant provides broader support for teams or departments with general administrative duties. Both roles are vital in remote work environments but differ mainly in scope and level of responsibility.

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Virtual Executive Administrative Assistant jobs near you
Infographic showing various Virtual Executive Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $59,547 per year, or $28.6 per hour.

Executive Administrative Assistant

CENTER FOR ORGAN RECOVERY AND EDUCA

Pittsburgh, PA • On-site

Full-time

Re-posted 16 days ago

Job description

POSITION SUMMARY

The position of Executive Administrative Assistant to the Chief Clinical Officer for the Center for Organ Recovery & Education is one of significant responsibility.  The Executive Administrative Assistant to the Chief Clinical Officer is responsible to and works under the direction of the Center’s Chief Clinical Officer.  He/She will be responsible for completing any and all correspondence and project work generated by the Chief Clinical Officer.  He/She will participate and in special projects as determined by the Chief Clinical Officer.  He/She will work flexible hours to assist with the growth and development of the OPO and the Administrative Department.

SCOPE OF RESPONSIBILITY

The Executive Administrative Assistant to the Chief Clinical Officer of the Center for Organ Recovery & Education is responsible for completing any and all correspondence which will include advisory board and staff huddle minutes, correspondence and interactions relating to the Recovery Department and other OPO’s.  He/She will coordinate all meetings and travel for the Chief Clinical Officer.  He/She will create and maintain appropriate files.  He/She will provide the Chief Clinical Officer daily schedule of appointments and commitments.  He/She will coordinate all Advisory Board meetings and Staff Huddle Meetings, maintaining minutes and distributing them to appropriate members.  He/She will prepare, coordinate, and oversee Physician Orientation.  He/She will serve as the backup for the Executive Administrative Assistant to the Chief Information Officer upon his/her absence and provide support to the Chief Information Officer.  A high level of confidentiality and sensitivity is required.  The ability to use critical thinking and independent judgment is essential.  Strong interpersonal skills are crucial.

The Executive Administrative Assistant to the Chief Clinical Officer will assist and provide insight in the hiring of administrative assistant staff at the Center.  He/She will provide backup management and oversight of day-to-day operations of the administrative staff when the Executive Administrative Assistant to the Chief Information Officer is unavailable. 

JOB QUALIFICATONS:

The primary duty of the Executive Administrative Assistant is the performance of non-manual office work which is directly related to the general business operations of the Organ Procurement Organization and its Board of Directors.  The Executive Administrative Assistant exercises discretion and judgment daily with respect to the Administrative Department.  In addition, the daily discretion and judgment are utilized with respect to matters of significance within the OPO environment.  The Executive Administrative Assistant uses obtained advanced knowledge from a post-secondary education and a minimum of 5 years executive assistant experience.  An additional five or more year’s executive experience will be considered in lieu of education. 

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