Virtual Event Planner Jobs in Decatur, GA (NOW HIRING)

Be inspired.  Be rewarded. Belong. At Emory Healthcare. 

At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day1 
• Student Loan Repayment Assistance & Reimbursement Programs 
• Family-focused benefits  
• Wellness incentives 
• Ongoing mentorship, development, and leadership programs  
• And more  

Work Location: Atlanta, GA

The Talent Acquisition Events Manager is responsible for leading the strategy, planning, execution, and operational management of enterprise-wide talent acquisition events and recruitment activations that support organizational hiring goals, workforce planning priorities, and employer branding initiatives.

This role serves as a strategic partner to Talent Acquisition leadership, HR Business Partners, Workforce Planning, Recruitment Marketing, Operations leaders, and external organizations to design and deliver high-impact recruitment experiences that strengthen talent pipelines and drive hiring outcomes.

The Talent Acquisition Events Manager oversees end-to-end event operations for hiring events, conferences, campus recruiting, workforce development initiatives, executive recruiting activations, and community engagement events.

This role is responsible for stakeholder engagement, vendor and partnership management, staffing coordination, event technology integration, operational logistics, and KPI reporting. The position also develops communication cadences and executive-level reporting to ensure leaders and stakeholders are informed of upcoming events, recruitment outcomes, operational impacts, and event learnings across Operating Units (OUs).

This position requires a highly strategic and operational leader with strong executive presence, project management expertise, analytical capabilities, and the ability to lead cross-functional collaboration while delivering exceptional candidate and stakeholder experiences.

RESPONSIBILITIES:

Event Strategy & Recruitment Planning

• Develop and execute enterprise-wide talent acquisition event strategies aligned with workforce planning priorities, organizational hiring goals, employer branding initiatives, and operational workforce needs across OUs (Operating Units).
• Design and implement recruitment event strategies for hiring events, conferences, campus recruiting, workforce development initiatives, executive activations, virtual experiences, and community engagement programs.
• Research industry trends, competitive benchmarks, and emerging event technologies to introduce innovative solutions, best practices, and continuous improvement strategies into the event experience.
• Develop event evaluation methodologies, KPI dashboards, and performance reporting to measure recruitment outcomes, operational impact, candidate engagement, staffing effectiveness, and return on investment (ROI).

Stakeholder Communication & Event Impact Reporting

• Create and manage a consistent communication cadence for stakeholders, leaders, HR Business Partners, Talent Acquisition teams, and operational leaders regarding upcoming events, event priorities, staffing needs, event outcomes, and business impacts.
• Develop executive summaries, event recaps, dashboards, scorecards, and presentations that communicate event performance, recruitment pipeline outcomes, operational support provided, and workforce impacts across OUs.
• Utilize storytelling with data to communicate trends, event learnings, staffing outcomes, hiring effectiveness, candidate conversion metrics, and operational improvements to executive leadership.
• Partner with business leaders and workforce planning teams to align event strategies and event outcomes with operational hiring demands, workforce trends, and organizational priorities.

Event Operations & Logistics Management

• Oversee end-to-end planning and execution for small and large-scale recruitment events and conferences, including logistics, venue sourcing, transportation, staffing, catering, accommodations, registration management, and operational readiness.
• Manage procurement activities, promotional merchandise ordering, inventory management, vendor coordination, event supplies, and operational budgets to ensure operational efficiency and fiscal responsibility.
• Develop and maintain event operational tools and documentation, including run-of-show guides, staffing plans, event playbooks, presentations, signage, handouts, and resource materials.
• Integrate event technology solutions, attendee engagement tools, and operational best practices into event planning and execution to enhance efficiency and candidate experience.

Partnership & Relationship Management

• Build and maintain strategic partnerships with sports organizations, universities, workforce development agencies, community organizations, vendors, and external partners to strengthen recruitment pipelines and employer branding visibility.
• Serve as the primary liaison for internal and external stakeholders before, during, and after recruitment events to ensure exceptional partnership management and stakeholder engagement.
• Collaborate with HR Business Partners, Talent Acquisition leaders, Recruitment Marketing teams, Operations leaders, Employee Resource Groups (ERGs), and cross-functional stakeholders to drive successful event execution and hiring outcomes.
• Manage external partner operations, vendor relationships, sponsorship activations, and strategic alliances while ensuring alignment with organizational recruitment goals and operational priorities.

Leadership, Team Management & Execution

• Lead and facilitate kickoff meetings, status calls, operational planning meetings, staffing reviews, and stakeholder update sessions to drive alignment, accountability, and execution excellence.
• Deliver executive-level proposals, presentations, recommendations, and operational updates with executive presence and strong facilitation skills across all organizational levels.
• Manage event staffing strategy, including staffing models, staffing requests, workforce deployment, event support assignments, and onsite operational coordination.
• Lead, coach, and support event team members while fostering collaboration, innovation, operational excellence, accountability, and continuous improvement.

 Additional Duties as Assigned.

• Travel: Travel between Emory operating units and affiliated sites
  Work Type: Hybrid employee – may split time between working remotely and working in the office.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Human Resources, Marketing, Communications, Hospitality, Event Management, or related field required.
• Minimum of 7 years of experience in talent acquisition events, recruitment operations, conference management, workforce development, employer branding, or related experience.
• Demonstrated experience managing enterprise-wide recruitment events, conferences, executive activations, workforce development initiatives, and high-volume hiring campaigns.
• Experience developing stakeholder communication cadences, executive reporting, KPI dashboards, operational scorecards, and event performance presentations.
• Experience managing budgets, procurement processes, vendor relationships, sponsorship partnerships, inventory operations, and staffing coordination.
• Experience partnering with HR Business Partners, Workforce Planning teams, Talent Acquisition leaders, operational leaders, and executive stakeholders.
• Strong experience analyzing event metrics, recruitment outcomes, operational impacts, and translating data into actionable business insights and recommendations.
• Experience leading teams, managing cross-functional projects, and driving operational execution across multiple stakeholders and business units.

Knowledge, skills, and abilities (required):

Knowledge

• Expertise in enterprise recruitment operations, workforce planning, and employer branding strategies
• Familiarity with conference coordination, onsite execution, vendor oversight, and large-scale event activations
• Insight into candidate engagement practices, community outreach initiatives, and sponsorship partnership management
• Awareness of reporting methodologies, operational scorecards, event systems, and performance measurement practices

Skills

• Delivering executive-level communication, facilitation, and presentation sessions
• Managing strategic planning, prioritization, and complex project execution
• Interpreting analytics, developing performance reports, and translating data into actionable insights
• Building relationships, negotiating partnerships, and collaborating across diverse stakeholder groups

Abilities

• Lead multiple high-visibility initiatives simultaneously while maintaining operational excellence
• Influence decision-making and foster alignment across leaders, vendors, external partners, and cross-functional teams
• Identify operational gaps, recommend process improvements, and implement scalable solutions
• Translate metrics, trends, and recruitment outcomes into compelling business narratives and strategic recommendations

Preferred Qualifications

• Master’s degree in Human Resources, Business Administration, Marketing, Communications, Hospitality, Event Management, or related field.
• Healthcare, corporate, hospitality, sports partnership, or enterprise recruiting experience.
• Experience supporting enterprise workforce development initiatives, diversity recruitment strategies, and community engagement partnerships.
• Professional certifications in Project Management (PMP), Event Management, Human Resources, Recruiting, or Change Management.
• Experience utilizing recruitment marketing platforms, CRM systems, event management software, and workforce analytics tools.
• Experience developing executive dashboards, operational scorecards, and strategic workforce event reporting.
• Experience leading enterprise-wide conferences, executive-level events, sponsorship activations, and large-scale hiring initiatives.
• Experience managing geographically dispersed teams, vendors, and cross-functional partnerships.

PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs., 0-33% of the work day (occasionally) Lifting 25 lbs. max; Carrying of objects up to 25 lbs.; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work  tasks.

ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure, Bio-hazardous waste chemicals/gases/fumes/vapors, Communicable diseases, Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at careers@emoryhealthcare.org. Please note that one week's advance notice is preferred.