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Virtual Assistant Calendar Jobs (NOW HIRING)

Allied Tech

Executive Assistant

Austin, TX · Remote

$55K - $68K/yr

... virtual assistant, or similar executive support experience * Familiarity with Google Workspace ... calendar -- it's about being reliable, reducing distractions, and helping leaders operate at peak ...

Fresh Prints

Virtual Executive Assistant About Frontier Frontier is a subsidiary of Fresh Prints. Fresh Prints ... Own calendar management end-to-end, including scheduling, rescheduling, prioritization, and ...

F&F Properties

Accounting Manager

La Jolla, CA

Manage and develop a virtual assistant team. Join a fast-growing real estate company at a pivotal ... Own the tax submission process - coordinate with the external CPA, maintain the calendar, and prep ...

F&F Properties

Accounting Manager

San Diego, CA · On-site

Manage and develop a virtual assistant team. Join a fast-growing real estate company at a pivotal ... calendar, and prep year-end schedules. → Support cash management, loan covenant reporting, and ...

Success Alliance Leadership

Client Engagement Specialist

$60K - $150K/yr

... virtual assistant to help us stay organized, handle fast-paced projects with a smile, and provide ... calendar management tasks such as scheduling meetings, rescheduling, and confirming meetings • ...

CCRES, Educational & Behavioral Health Services

$19.40/hr

Schedule: 8:00 AM - 4:00 PM, following the PVA academic calendar year * Start Date: August 11, 2026 ... Troubleshoot basic technology issues and assist students with accessing online platforms and ...

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Virtual Assistant Calendar information

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$33

How much do virtual assistant calendar jobs pay per hour?

As of Jun 27, 2026, the average hourly pay for virtual assistant calendar in the United States is $24.40, according to ZipRecruiter salary data. Most workers in this role earn between $20.43 and $27.40 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Virtual Assistant focused on calendar management, and why are they important?

To thrive as a Virtual Assistant specializing in calendar management, you need strong organizational abilities, attention to detail, and proficiency in scheduling tools, often supported by prior administrative experience. Familiarity with platforms like Google Calendar, Microsoft Outlook, and scheduling software such as Calendly is typically required. Excellent communication, time management, and discretion are standout soft skills for coordinating appointments and handling sensitive information. These skills ensure efficient schedule management, prevent conflicts, and support smooth operations for clients or executives.

What are some common challenges Virtual Assistant Calendar specialists face when managing multiple clients’ schedules, and how can these be addressed?

Virtual Assistant Calendar specialists often juggle the calendars of several clients across different time zones and industries, which can lead to scheduling conflicts and miscommunications. To address these challenges, it's essential to use robust calendar management tools, set clear communication protocols with each client, and proactively confirm appointments. Staying organized and having a system for tracking time zone differences and client preferences helps ensure smooth operations and builds trust with clients.

What is the difference between Virtual Assistant Calendar vs Virtual Assistant?

AspectVirtual Assistant CalendarVirtual Assistant
CredentialsBasic computer skills, organizational toolsBasic computer skills, communication skills
Work EnvironmentRemote, flexible hoursRemote, flexible hours
Industry UsageScheduling, calendar managementAdministrative support, varied tasks
Common Search IntentScheduling, calendar managementGeneral administrative tasks

The main difference is that a Virtual Assistant Calendar specializes in managing and organizing calendars, scheduling appointments, and coordinating events, while a Virtual Assistant handles a broader range of administrative tasks. Both roles are remote and require similar skills, but the Calendar role focuses specifically on time management and scheduling tools.

What are Virtual Assistant Calendar services?

Virtual Assistant Calendar services refer to professional support provided by virtual assistants to manage and organize clients' calendars and schedules. These services typically include scheduling appointments, sending reminders, rescheduling meetings, coordinating with multiple parties, and ensuring that your calendar stays up-to-date and conflict-free. Virtual assistants help individuals and businesses save time and stay organized by handling all aspects of calendar management remotely. This allows clients to focus on their core tasks without worrying about missed appointments or scheduling conflicts.
More about Virtual Assistant Calendar jobs
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Virtual Assistant Calendar jobs near you

Administrative AssistantVirtual Assistant Part Time

Beyond HR, LLC

Thibodaux, LA • On-site

$14.75 - $19.75/hr

Other

Posted 4 days ago

Job description

Administrative Assistant / Virtual Assistant Beyond HR | Fractional HR, Bookkeeping & Admin Support

Our clients and internal team need organized, proactive support to keep work moving and details from falling through the cracks. We need another sharp, resourceful teammate to help busy business owners stay on top of both business and life.

Who We Are:

Beyond HR, LLC is a rapidly scaling Bookkeeping, Administration, and Human Resources consulting firm that partners with small and medium sized businesses nationwide. We provide bookkeeping, administration, and HR support that helps business owners reclaim their time, build better systems, and stay focused on growth.

What We Need:
  • 20-40 hours per week, depending on candidate fit and business needs
  • Flexible schedule
  • Remote position
  • Potential for either W-2 employment or 1099 subcontractor engagement, depending on the candidate
  • Compensation DOE
What You'll Do:
  • Support Beyond HR internally with administrative and operational tasks
  • Provide administrative support directly to multiple client accounts
  • Manage calendars, scheduling, and meeting coordination
  • Answer and route calls professionally
  • Assist with inbox management and general communication follow-up
  • Handle personal assistant tasks such as appointment scheduling and coordination
  • Support projects, deadlines, and recurring administrative workflows
  • Perform data entry, document organization, and record maintenance
  • Assist clients with day-to-day administrative needs
  • Track tasks, follow up on outstanding items, and keep priorities moving
  • Work independently while collaborating closely with leadership, team members, and clients
Must Have Equipment & Skills:
  • Modern PC/Mac (≥ 1 GHz dual-core, 8 GB RAM) + webcam
  • 50 Mbps+ internet and a private, professional workspace
  • Daily use of Microsoft 365, Google Workspace, Slack, and project management / support tools such as ClickUp, Gusto, and similar platforms
  • 2+ years of administrative assistant, executive assistant, virtual assistant, or client support experience
  • Prior remote work experience required
  • Strong calendar management, scheduling, and communication skills
  • Professional phone presence and polished written communication
  • Excellent organization and follow-through
  • Strong attention to detail and ability to manage multiple moving pieces at once
  • Self-starter mindset - identify needs, solve problems, and take action without constant direction
  • Comfortable supporting multiple busy entrepreneurs with shifting priorities
  • High level of professionalism, discretion, and confidentiality
  • Able to balance internal team support with client-facing responsibilities
Bonus Points For:
  • Experience supporting multiple clients or executives at the same time
  • Experience in a consulting, agency, bookkeeping, HR, or professional services environment
  • Familiarity with CRMs, scheduling tools, e-signature platforms, and workflow automation tools
  • Comfort supporting light client onboarding, document collection, or process coordination
What to Expect - Our Hiring Process:
  1. Application Review - We screen answers and resume for core fit
  2. Video Snapshot - If you pass the first round of cuts, you will be asked to record and submit a quick intro answering a few prompts we will send you
  3. Skills Test - To make sure you can walk the walk
  4. Interview - Meet leadership, discuss culture, communication style, and administrative depth

We are busy, growing fast, and value thoroughness, so the process can take a couple of weeks. Thanks for your patience while we keep client work moving AND work through applications.

A Few Final Notes:
  • This role may be structured as either a subcontractor engagement or an employee position, depending on the candidate and overall fit
  • Side businesses are fine, provided they do not compete with ours
  • We are an equal-opportunity employer and contractor partner, and accommodations are available
  • Candidates with additional bookkeeping or HR support experience may have opportunities to grow into expanded roles
  • This work is 100% remote.

Apply