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Virtual Assistant Calendar Jobs in Virginia (NOW HIRING)

George Mason University

Administrative Assistant

Fairfax, VA · On-site

$18.50 - $24.75/hr

The Administrative Assistant is responsible for the Senior Associate Provost's calendar ... Arranges virtual meeting platforms and ensure necessary technology and materials are prepared; and

George Mason University

Executive Assistant

Fairfax, VA · On-site

Keeps the Dean's calendar up to date and stands ready to facilitate and communicate adjustments ... virtual, and on-campus interviews for candidates; setting up travel if needed; and reserving space ...

James Dyson

Executive Assistant

Arlington, VA · On-site

$130K - $135K/yr

This position requires outstanding calendar management, executive presence, written communication ... Coordinate virtual and in-person meeting logistics, including Zoom, Teams, webinar support, room ...

George Mason University

Executive Assistant

Fairfax, VA · On-site

Keeps the Dean's calendar up to date and stands ready to facilitate and communicate adjustments ... virtual, and on-campus interviews for candidates; setting up travel if needed; and reserving space ...

Tysons Office Suites

Be Seen First

Receptionist/Administrative Assistant

Mclean, VA · On-site

$17 - $18/hr

Office software. Calendar and travel management. * Office technology. Data entry and file ... Discretion. Company Description Manages offices, conference rooms and virtual offices for ...

Oracle

Senior Executive Assistant

Reston, VA · On-site

$27.07 - $56.83/hr

... virtual and on-site events that include catering and leadership meetings. This is a full time ... Outlook calendar management is critical. * Proficient in desktop applications such as MS Word ...

Oracle

Senior Executive Assistant

Reston, VA

$27.07 - $56.83/hr

... virtual and on-site events that include catering and leadership meetings. This is a full time ... Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 ...

Oracle

Senior Executive Assistant

Reston, VA · On-site

$27.07 - $56.83/hr

... virtual and on-site events that include catering and leadership meetings. This is a full time ... Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 ...

Oracle Corporation

Senior Executive Assistant

Reston, VA · On-site

$27.07 - $56.83/hr

... virtual and on-site events that include catering and leadership meetings. This is a full time ... Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 ...

Life Time

Assistant PT Manager

Centreville, VA

Experience in delivery and overall knowledge of virtual training methodology * Demonstrates success ... Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick ...

Life Time, Inc.

Assistant PT Manager

Centreville, VA · On-site

Experience in delivery and overall knowledge of virtual training methodology * Demonstrates success ... Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick ...

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Virtual Assistant Calendar information

What are the key skills and qualifications needed to thrive as a Virtual Assistant focused on calendar management, and why are they important?

To thrive as a Virtual Assistant specializing in calendar management, you need strong organizational abilities, attention to detail, and proficiency in scheduling tools, often supported by prior administrative experience. Familiarity with platforms like Google Calendar, Microsoft Outlook, and scheduling software such as Calendly is typically required. Excellent communication, time management, and discretion are standout soft skills for coordinating appointments and handling sensitive information. These skills ensure efficient schedule management, prevent conflicts, and support smooth operations for clients or executives.

What are some common challenges Virtual Assistant Calendar specialists face when managing multiple clients’ schedules, and how can these be addressed?

Virtual Assistant Calendar specialists often juggle the calendars of several clients across different time zones and industries, which can lead to scheduling conflicts and miscommunications. To address these challenges, it's essential to use robust calendar management tools, set clear communication protocols with each client, and proactively confirm appointments. Staying organized and having a system for tracking time zone differences and client preferences helps ensure smooth operations and builds trust with clients.

What is the difference between Virtual Assistant Calendar vs Virtual Assistant?

AspectVirtual Assistant CalendarVirtual Assistant
CredentialsBasic computer skills, organizational toolsBasic computer skills, communication skills
Work EnvironmentRemote, flexible hoursRemote, flexible hours
Industry UsageScheduling, calendar managementAdministrative support, varied tasks
Common Search IntentScheduling, calendar managementGeneral administrative tasks

The main difference is that a Virtual Assistant Calendar specializes in managing and organizing calendars, scheduling appointments, and coordinating events, while a Virtual Assistant handles a broader range of administrative tasks. Both roles are remote and require similar skills, but the Calendar role focuses specifically on time management and scheduling tools.

What are Virtual Assistant Calendar services?

Virtual Assistant Calendar services refer to professional support provided by virtual assistants to manage and organize clients' calendars and schedules. These services typically include scheduling appointments, sending reminders, rescheduling meetings, coordinating with multiple parties, and ensuring that your calendar stays up-to-date and conflict-free. Virtual assistants help individuals and businesses save time and stay organized by handling all aspects of calendar management remotely. This allows clients to focus on their core tasks without worrying about missed appointments or scheduling conflicts.
What are popular job titles related to Virtual Assistant Calendar jobs in Virginia? For Virtual Assistant Calendar jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Virtual Assistant Calendar jobs in Virginia look for? The top searched job categories for Virtual Assistant Calendar jobs in Virginia are:
What cities in Virginia are hiring for Virtual Assistant Calendar jobs? Cities in Virginia with the most Virtual Assistant Calendar job openings:
Virtual Assistant Calendar jobs near you
Administrative Assistant

Administrative Assistant

George Mason University

Fairfax, VA • On-site

$18.50 - $25/hr

Other

Posted 25 days ago

George Mason University rating

8.3

Company rating: 8.3 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

123rd of 611 rated colleges and universities

Job description

Administrative Assistant
  • 10003929
  • Fairfax, VA
  • Part-Time / Hourly Wage
  • Opening on: Apr 1 2026
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Department: Academic Affairs

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Sponsorship Eligibility: Not eligible for visa sponsorship

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

Part of the Office of the Provost, under the Academic Affairs Division, the Graduate Division elevates Mason graduate education by augmenting the work of the academic units, by increasing the impact of graduate students and programs, by fostering a collaborative culture of academic excellence, and by contributing to the research productivity and the workforce development appropriate to an R1 institution.

About the Position:

The part-time Administrative Assistant provides high-level administrative support to the Senior Associate Provost and the Graduate Division team. The Administrative Assistant is responsible for the Senior Associate Provost's calendar, coordinating schedules across the Graduate Division, and supporting the Graduate Division's team leads with large meetings.

Responsibilities:

Senior Leadership Support

  • Manages and coordinates the Senior Associate Provost's calendar, including scheduling appointments, meetings, and events;
  • Prioritizes and resolves scheduling conflicts with professionalism and discretion; and
  • Assists with preparation of meeting materials, agendas, and correspondence as needed.

Administrative Support

  • Provides general administrative assistance to the Graduate Division team;
  • Drafts, formats, and distributes routine communications and documents;
  • Manages, prioritizes, and responds to routine email inquiries, ensuring that messages are directed to the appropriate teams; and
  • Maintains organized electronic and physical filing systems.

Meeting Coordination

  • Reserves rooms and coordinate logistics for Graduate Division team leads for large committees and meetings;
  • Arranges virtual meeting platforms and ensure necessary technology and materials are prepared; and
  • Provides on-site or virtual meeting support when required.

Other Projects

  • Supports special projects and initiatives, and help with other duties as assigned.

Required Qualifications:

  • Must have High School Diploma or equivalent;
  • Must have good communication skills;
  • Must have good Office 365 skills;
  • Able to manage multiple projects at one time; and
  • Administrative support and calendar management experience preferred.

Instructions to Applicants:

For full consideration, applicants must apply for Administrative Assistant at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date: April 1, 2026

For Full Consideration, Apply by: April 22, 2026

Open Until Filled: Yes

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