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Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. Position Overview Provide support to The United States Coast Guard (USCG), CG-AIR's (to include the Aviation Logistics Center (ALC), Aviation Projects Acquisition Center (APAC), and Office of Aeronautical Engineering (CG-AIR-E)) Essential Job Function General Procurement Support Applying knowledge of contract clauses, provisions, laws, regulations, and policies. Ensuring solicitation packages include necessary information and supporting documentation, such as Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements. Monitoring contractor compliance with contract terms and conditions using procurement regulations and policies. Updating and maintaining procurement documents, regulations, manuals, and related information. Reviewing procurement files to ensure inclusion of required documents and information. Assisting in determining applicable laws, regulations, clauses, and provisions. Using standardized procurement procedures and operations across various phases and functions. Utilizing automated and manual procurement systems to manage and correct routine information. Supporting purchase transactions by applying knowledge of procurement procedures and forms. Procurement Files, Documentation, and Procedures Organizing contract file information (hardcopy and electronic) and entering contract data into management systems. Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications, and supporting documentation. Maintaining vendor mailing lists in management systems by adding or deleting information. Preparing, verifying, abstracting, controlling, and closing out procurement documents, files, reports, and records. Ensuring procurement documents include accurate information and terminology. Verifying signatures, accounting codes, item descriptions, quantities, and prices, and identifying missing information. Preparing routine procurement forms for purchases. Routing messages and documentation accurately within the workplace. Inputting and adjusting standard information in automated procurement databases. Maintaining procurement files and assisting in developing procurement procedures. Performing additional tasks to support procurement operations. Deliveries and Discrepancies Investigating and resolving issues with shipments, payments, contract documentation, and other discrepancies. Researching errors and conflicting information in procurement documentation. Contacting vendors to check order status and expedite deliveries. Tracking requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors or Requiring Activity. Validate undelivered orders using the USCG Open Obligations Management Tool (OOMAT). Researching errors, investigating complaints, and resolving issues related to procurement financial functions, inventory management, cataloging, transportation, and supply. Reconstructing and reconciling incomplete information and addressing recurring error reports. Generating standard reports, such as tracking procurement awards, modifications, and other actions. Invoices, Data Calls and Other Duties Downloading, sorting, and reviewing vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications. Researching and responding to data calls. Assembling and preparing procurement management reports by consolidating relevant information. Performing other assigned duties within the scope of the contract Minimum Qualifications U.S. Citizen Bachelor Degree Read, write, speak, and comprehend English Excellent written and verbal communication skills Knowledge of basic arithmetic Knowledge of Microsoft Office applications Ability to manage multiple tasks with competing deadlines Ability to work with minimal Government oversight Knowledge of procurement regulations, procedures, operations, and programs related to one or more procurement phases or functions Knowledge of steps and procedures required to provide a full range of procurement support for recurring and standardized purchases Desired Qualifications 1 year experience in USCG procedures
Proficiency in ALMIS Proficiency in AMMIS Target Salary Range Market comparative at time of award STI-TEC offers a competitive benefits package including: Medical, dental, and vision coverage Life insurance Short term/long term disability coverage Retirement savings - 401(k) Paid time off (PTO) Holiday leave Alternate work schedules (depending on work site) Flexible spending account options Whether you're an experienced professional, a veteran, a former military or civilian federal employee, or a recent graduate, STI-TEC has a career opportunity for you. Applicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. STI-TEC is an equal opportunity employer and values diversity. Employment is decided on the basis of qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training. If you need assistance or an accommodation due to a disability, you may contact us at or you may call us at 1+918.583.9900. *This job posting is to identify potential candidates for positions in order to respond to a request for proposal. This job posting, including but not limited to, qualifications, duties, compensation and benefits, is subject to change based on the terms and conditions of the awarded contract and is contingent on STI-TEC being awarded the contract.