University Controller Jobs in Illinois (NOW HIRING)

Job Description Summary

The Asset Accountant/Fiscal Analyst III serves as a key member of the University Controller's Office, responsible for administering and maintaining the University's fixed asset accounting and inventory management programs. This position performs complex accounting, reconciliation, compliance, and reporting activities related to capital assets, equipment inventory, asset tagging, disposals, transfers, donations, construction projects, and investment in plant activities. The incumbent works closely with departments across the University to ensure accurate asset tracking, regulatory compliance, financial reporting integrity, and successful annual inventory completion.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC002414 University Controller

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

The Asset Accountant/Fiscal Analyst III serves as a key member of the University Controller's Office and is responsible for administering and maintaining the University's fixed asset accounting and inventory management programs. This position performs complex accounting, reconciliation, compliance, and reporting activities related to capital assets, equipment inventory, asset tagging, disposals, transfers, donations, construction projects, and investment in plant activities.

The incumbent works closely with departments across the University to ensure accurate asset tracking, regulatory compliance, financial reporting integrity, and successful annual inventory completion.

This position also serves as a subject matter expert for fixed asset processes within Workday (OurDay), providing training, customer support, process improvement recommendations, and assistance with system enhancements.

This is a hybrid position that offers flexibility to perform many responsibilities remotely while also requiring periodic on-site work based on operational needs. The incumbent must be available to travel to the main campus and other University locations, as needed, to physically tag assets, verify and inventory equipment, support asset audits, assist departments with fixed asset activities, conduct training, and address other business needs requiring an on-site presence.

The position requires the ability to effectively collaborate with stakeholders across the institution through both in-person and virtual meetings, electronic workflows, remote training sessions, and digital asset management systems.

Job Responsibilities

Weight: 25.0%

1.1 Responsible for the timely and accurate processing, audit, and reconciliation of capital asset transactions, including Investment in Plant acquisitions, MMEs, projects, donations, trade-ins, and other asset-related changes within the Asset Management Systems and Workday. Obtains and reviews supporting documentation from Procurement, departments, and vendors to determine capitalization eligibility, calculate asset values (including freight, installation, and applicable sales tax), assign appropriate asset categories and depreciation codes, and reconcile expenditures to reporting forms, purchase orders, summary reports, and the general ledger. Researches and processes account reclassifications and journal entries as needed to ensure accurate financial reporting and compliance with capitalization guidelines. Coordinates and verifies trade-in transactions by confirming required approvals, validating asset retirement documentation, and ensuring the timely removal of assets from both the Asset Management Systems and general ledger. Maintains compliance with Key Process Indicators by completing reporting and reconciliation activities accurately and within established deadlines, while also managing the scanning, indexing, and retention of reporting forms, retirement records, and inventory documentation.

Weight 15.0%

1.2 Responsible for performing bi-monthly monthly reconciliations of asset activity between the Fixed Asset Subledger and General Ledger, including trial balance, expenditures, asset additions, depreciation expense, and accumulated depreciation for all MUSC departments. Ensures asset transactions recorded in the 14XXX and 15XXX account series are accurate, reconciled, and balanced to financial records, while preparing and maintaining reconciliation documentation to support annual financial audits and provide auditors with complete and accurate asset reporting.

Weight: 25.0%

1.3 Responsible for the timely and accurate audit and reconciliation of data collected during the annual inventory process, including maintaining current listings of Department Business Managers, Property Liaisons, and appropriate leadership; updating departmental cost centers and FDMs; and providing AiM and Workday training as needed. Reviews, approves, and imports completed inventory information into Asset Management Systems, ensures all comments, requests, and discrepancies are resolved, updates asset records accordingly, and monitors compliance with institutional policies and procedures. Communicates inventory deficiencies and issues failure-to-comply notifications to Deans when appropriate to support the accuracy, integrity, and accountability of asset records.

Weight: 15.0%

1.4 Responsible for the audit and reconciliation of disposal and transfer documentation for equipment valued at $5,000 or greater within the Asset Management Systems. Ensures all retirements, departmental transfers, building and room location changes, major movable equipment relocations, and vehicle transfers are processed accurately and timely within the appropriate fiscal year while maintaining compliance with State regulations, institutional policies, and asset management requirements.

Weight 5.0%

1.5 Creates and/or updates on an ongoing basis a desktop procedure manual for the position.

Weight 5.0%

1.6 Other duties and cross-training, as assigned.

Weight 10.0%

1.7 Assists with the implementation, enhancement, testing, validation, and ongoing support of financial, accounting, and asset management systems, including Workday (OurDay), AiM, and related applications. Provides oversight of financially related functionality, processes, and reporting both within and outside the ERP environment to ensure system accuracy, data integrity, compliance, and operational efficiency, while supporting process improvements and enhancing departmental performance.

Additional Job Description

Minimum Requirements:

Bachelor's degree in Accounting, Finance, Business Administration, or a related field and at least two years of relevant professional experience in accounting, finance, fixed assets, inventory management, or a related area.

Candidates should have a solid understanding of accounting principles, reconciliations, financial reporting, and general ledger activities. Strong organizational, analytical, communication, and problem-solving skills are required, along with proficiency in Microsoft Excel and experience working with financial or ERP systems.

The position requires the ability to work independently, manage multiple priorities and deadlines, and collaborate effectively with departments across the University. Candidates must also be able to work in a hybrid environment and travel to the main campus and other University locations, as needed, to tag and verify assets, assist with physical inventories, and support other asset management activities.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees