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Transportation Billing Jobs (NOW HIRING)

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This position is responsible for customer billing, accounts receivable, accounts payable, payroll support, transportation contract administration, student transportation records, route data ...

Revenue Cycle Manager - EMS Medical Services Billing amp; Collections About Us Capstone Transportation is a leadership company that happens to provide medical transportation services. We are actively ...

Billing Clerk

Dodge City, KS · On-site

$15.75 - $20.25/hr

Transport billing documents to the necessary location * Other duties as assigned This is an on-site position. Qualified candidates for the Billing Clerk position should possess the following: * Must ...

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Billing Clerk

Dodge City, KS · On-site

$15.75 - $20.25/hr

Transport billing documents to the necessary location * Other duties as assigned This is an on-site position. Qualifications Qualified candidates for the Billing Clerk position should possess the ...

Revenue Cycle Manager - EMS Medical Services Billing amp; Collections About Us Capstone Transportation is a leadership company that happens to provide medical transportation services. We are actively ...

AR Specialist

Phoenix, AZ · On-site

$20 - $26.25/hr

A/R Specialist is responsible for all transportation billing functions, along with identifying, analyzing, and solving billing discrepancies. Essential Job Functions: * $20-22 based on performance ...

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Transportation Billing information

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$13

$25

$40

How much do transportation billing jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for transportation billing in the United States is $25.14, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What is a transportation billing?

A Transportation Billing job involves managing and processing invoices, freight charges, and payments related to transportation and logistics services. Responsibilities typically include verifying shipping documents, ensuring accurate billing, resolving discrepancies, and coordinating with carriers, customers, and accounts payable teams. Professionals in this role must have strong attention to detail, knowledge of billing software, and an understanding of transportation rates and regulations to ensure accurate and timely transactions.

What are the key skills and qualifications needed to thrive in transportation billing, and why are they important?

To thrive in Transportation Billing, you should have strong attention to detail, proficiency in data entry, and knowledge of invoicing and freight billing processes, often supported by experience in transportation or logistics. Familiarity with transportation management systems (TMS), billing software, and Microsoft Excel is highly valuable. Strong organizational skills, problem-solving abilities, and effective communication help you manage deadlines and resolve discrepancies with both internal teams and customers. These skills ensure billing accuracy, streamline payment cycles, and maintain positive relationships with clients and carriers in a fast-paced environment.

What are some typical challenges faced in a transportation billing role?

Transportation Billing professionals often encounter challenges such as resolving discrepancies between shipments and invoices, handling high volumes of billing data, and managing tight deadlines to ensure on-time payments. Additionally, staying up to date with regulatory requirements and changes in carrier rates can be demanding. However, working closely with operations, customer service, and accounting teams helps facilitate problem-solving and process improvements. This role is ideal for individuals who enjoy working with detailed data, process optimizations, and cross-functional collaboration.

More about Transportation Billing jobs
What cities are hiring for Transportation Billing jobs? Cities with the most Transportation Billing job openings:
What are the most commonly searched types of Transportation Billing jobs? The most popular types of Transportation Billing jobs are:
What states have the most Transportation Billing jobs? States with the most job openings for Transportation Billing jobs include:
Infographic showing various Transportation Billing job openings in the United States as of August 2026, with employment types broken down into 60% Full Time, 36% Part Time, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,300 per year, or $25.1 per hour.

Finance & Transportation Coordinator

Eagle Bus Service

Charlotte, NC • On-site

$20 - $22/hr

Part-time

Posted 4 days ago

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Job description

Position Title: Finance & Transportation Coordinator
Reports To: Owner / General Manager
Department: Administration & Operations
Employment Type: Part - Time

Position Summary

The Finance & Transportation Coordinator serves as a key administrative role supporting both the financial and operational functions of Eagle Bus Service. This position is responsible for customer billing, accounts receivable, accounts payable, payroll support, transportation contract administration, student transportation records, route data management, and financial reporting. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced transportation environment.

Key Responsibilities

Finance & Accounting

  • Prepare and send customer invoices for schools, field trips, charter services, and parent-pay transportation.
  • Process accounts receivable and follow up on outstanding balances.
  • Process vendor invoices and assist with accounts payable.
  • Reconcile customer payments with QuickBooks and banking records.
  • Maintain accurate financial records and supporting documentation.
  • Assist with payroll preparation, employee time review, and payroll reporting.
  • Support monthly financial reporting, budgeting, and expense tracking.
  • Maintain transportation contract billing schedules.
  • Prepare reports for management regarding revenue, collections, and operating costs.

Transportation Administration

  • Manage student transportation enrollment records.
  • Maintain accurate rider databases within transportation software.
  • Coordinate route assignments and student updates.
  • Assist with route planning and transportation scheduling.
  • Process daily transportation changes received from schools.
  • Maintain driver route packets and transportation documentation.
  • Coordinate field trip requests, pricing, scheduling, and invoicing.
  • Maintain vehicle files, insurance documentation, and compliance records.

Customer Service

  • Serve as the primary point of contact for schools and families regarding transportation billing and registration.
  • Respond to parent and school inquiries professionally and promptly.
  • Coordinate transportation changes with school administrators.
  • Assist with parent orientation and transportation communications.
  • Coordinate scheduling of field trips and calendar
  • Maintain positive relationships with school partners and vendors.

Data & Reporting

  • Maintain accurate transportation databases.
  • Generate weekly and monthly operational reports.
  • Track ridership and route performance.
  • Monitor parent payment collections and enrollment trends.
  • Prepare reports for leadership to support operational decisions.

Administrative Support

  • Assist with transportation agreements and contract administration.
  • Maintain organized electronic and paper filing systems.
  • Coordinate office communications and documentation.
  • Support special projects and operational initiatives.
  • Perform additional administrative duties as assigned.

Qualifications

  • Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, Transportation Management, or related field preferred.
  • 2–5 years of experience in accounting, finance, transportation, or office administration.
  • Strong knowledge of Microsoft Excel and Microsoft Office.
  • Experience with QuickBooks or similar accounting software preferred.
  • Excellent organizational and time management skills.
  • Strong analytical and problem-solving abilities.
  • Excellent written and verbal communication skills.
  • Ability to maintain confidentiality with financial and personnel information.
  • Ability to work independently while managing multiple priorities.

Preferred Experience

  • School transportation or logistics experience.
  • Parent-pay transportation management.
  • Accounts receivable and billing.
  • Payroll processing.
  • Route management software.
  • Student information systems.
  • Customer relationship management (CRM) software.

Core Competencies

  • Financial Accuracy
  • Customer Service Excellence
  • Organization & Planning
  • Communication
  • Problem Solving
  • Attention to Detail
  • Teamwork
  • Time Management
  • Confidentiality
  • Initiative

Performance Measures

  • Billing completed accurately and on time.
  • Accounts receivable collected within target timelines.
  • Payroll submitted accurately.
  • Student transportation records maintained with minimal errors.
  • Parent and school inquiries resolved promptly.
  • Field trip invoices processed within established timelines.
  • Accurate monthly financial and operational reports.
  • High customer satisfaction from schools and families.


Company Description

Eagle Bus Service is a trusted school transportation provider with over 15 years of experience serving North Carolina. We prioritize safety, reliability, and operational excellence. Join our growing team and play a key role in shaping the technology and finance backbone of our organization.