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Therapy Administrative Assistant Jobs (NOW HIRING)

Dominion Care

Administrative Assistant

Henrico, VA · On-site

$18 - $21/hr

Accreditations: Dominion Care Academy and the Dominion Care ABA Therapy and Education Center ... compassionate Administrative Assistant to join our team. This in-office position requires a ...

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Absolute Therapy Care LLC

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Receptionist Administrative Assistant

Philadelphia, PA · On-site

$27K - $34K/yr

We are seeking a Receptionist Administrative Assistant to join our outpatient physical therapy rehabilitation office . This role is integral to maintaining smooth office operations by handling ...

HealthPort

ACT Administrative Assistant

Salisbury, MD · On-site

$34K - $44K/yr

ASSERTIVE COMMUNITY TREATMENT (ACT) ADMINISTRATIVE ASSISTANT Location: Salisbury, MD Salary Range ... HealthPort is a Certified Community Behavioral Health Center that offers outpatient therapy ...

HealthPort

ACT Administrative Assistant

Salisbury, NC · On-site

$34K - $44K/yr

ASSERTIVE COMMUNITY TREATMENT (ACT) ADMINISTRATIVE ASSISTANT Location: Salisbury, MD Salary Range ... HealthPort is a Certified Community Behavioral Health Center that offers outpatient therapy ...

Oceans Healthcare

Administrative Assistant

Hammond, LA · On-site

$13.75 - $18.75/hr

Utilizing proven, innovative and progressive therapies, our qualified professionals strive to ... Under the supervision of the Administrator, the Administrative Assistant functions as a support ...

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Therapy Administrative Assistant information

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$5

$15

How much do therapy administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for therapy administrative assistant in the United States is $15.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $15.38 per hour, depending on experience, location, and employer.

What is a therapy administrative assistant?

A therapy administrative assistant supports the front desk in a therapy office. You most often find these jobs in physical therapy, outpatient therapy, or pediatric therapy clinics. In this career, you greet patients, take phone calls, schedule appointments, provide answers to insurance questions, and complete other administrative duties. Additional responsibilities include processing intake paperwork, ensuring all documents are accurate and complete, and collecting co-payments. You are also responsible for keeping medical records updated with patient info, outside records, and medication lists using practice management software, ensuring insurance referrals are available, and requesting authorization when necessary.

What are the key skills and qualifications needed to thrive as a therapy administrative assistant, and why are they important?

To thrive as a Therapy Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR), and insurance billing systems is typically required. Excellent communication, multitasking, and discretion when handling sensitive information are essential soft skills. These abilities help ensure smooth clinical operations, accurate record-keeping, and a supportive environment for both therapists and clients.

How does a therapy administrative assistant typically collaborate with therapists and clients during a busy workday?

A Therapy Administrative Assistant plays a vital role in ensuring smooth communication between therapists and clients. They are often responsible for managing appointment schedules, relaying client messages to therapists, and assisting with the coordination of therapy sessions. This role requires balancing confidentiality with efficiency, as assistants must handle sensitive information discreetly while supporting both client needs and clinician workflows. Collaborating closely with therapists, they may also help prepare materials for sessions and ensure that all necessary documentation is up to date, making strong organizational and interpersonal skills essential.

What is the difference between Therapy Administrative Assistant vs Therapy Receptionist?

AspectTherapy Administrative AssistantTherapy Receptionist
CredentialsHigh school diploma; some roles may prefer certification in office administrationHigh school diploma; no specific certifications typically required
Work EnvironmentOffice settings within therapy clinics, mental health centers, or hospitalsFront desk or reception area of therapy clinics or healthcare facilities
Job ResponsibilitiesScheduling appointments, managing patient records, billing, and administrative supportGreeting patients, answering phones, checking in patients, and basic administrative tasks

While both roles support therapy practices, a Therapy Administrative Assistant typically handles a broader range of administrative duties, including billing and record management, whereas a Therapy Receptionist primarily manages front desk tasks like greeting patients and answering calls. The Administrative Assistant role often requires more comprehensive administrative skills and may involve additional responsibilities related to office operations.

More about Therapy Administrative Assistant jobs
What cities are hiring for Therapy Administrative Assistant jobs? Cities with the most Therapy Administrative Assistant job openings:
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Therapy Administrative Assistant jobs near you
Infographic showing various Therapy Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $32,000 per year, or $15.4 per hour.

Administrative Assistant

Youth Opportunity

Saint Augustine, FL

$19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Job Title: Administrative Assistant
Location: Kissimmee Youth Academy
Department: Administration
Job Type: Full-Time
Pay:$19.00 / HR


About Youth Opportunity & St. Augustine Youth Academy

Youth Opportunity is a nationally recognized leader in residential and behavioral health treatment for at-risk youth. St. Augustine Youth Academy in St. Augustine, Florida, is a secure 70-bed Youth Academy serving males ages 13 to 17, providing trauma-informed care for mental health and substance abuse treatment needs. The center integrates clinical therapy, education, restorative justice, therapeutic recreation, and life skills development. Youth typically stay according to individual treatment progress, engaging in individual, family, and group therapy; victim impact awareness; pre-vocational preparation; and enrichment activities including art, music, and recreation. Small group living units and licensed dietitian-managed nutrition promote stabilization and successful community reintegration.


About the Role

The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care.

Benefits

  • Medical, dental, and vision insurance
  • 401(k) with up to 4% employer match with Immediate Vesting
  • Paid time off (PTO) and holidays - earn 4 hours of PTO every pay period
  • Free RX delivery on most medications
  • Tuition reimbursement and professional development
  • Robust Employee Assistance Program
  • Supportive, mission-driven work environment

Key Responsibilities

  • Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions.


  • Coordinate special projects, events, and assigned functions.


  • Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators.


  • Prepare and distribute general correspondence, reports, contracts, and memoranda.


  • Handle department data entry, copying, record keeping, and file management.


  • Provide computer support to staff and assist in completing computer-generated reports.


  • Coordinate staffing support as needed and assist with scheduling.


  • Order office supplies and maintain inventory for the department.


  • Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners.


  • Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation.



Other Duties Include:

  • Maintain a high standard of role model behavior for youth.


  • Participate in training and professional development activities as required.


  • Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships.


  • Report all use of physical force and unusual incidents in accordance with policy.


  • Perform other duties as assigned or needed.

Qualifications


Education:
High school diploma or equivalent required.


Experience:
Minimum of two years of general office experience preferred.


Skills:

  • Strong customer service and multitasking abilities in a busy office setting.


  • Excellent organizational skills with attention to detail.


  • Proficient verbal and written communication skills.


  • Ability to interpret, adapt, and apply organizational guidelines and procedures.


  • Capable of working independently and meeting deadlines.


  • Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems.


Other Requirements:

  • Must maintain a valid state driver's license.


  • Must meet state criminal background check and pre-employment screening requirements.

Physical Demands

  • Ability to sit at a desk for long periods and perform extended data entry.


  • Must be free of communicable diseases as defined by the state.


  • Must pass evaluation of physical techniques and certification exams.


Apply Today

If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today!

Equal Opportunity Employer:
Youth Opportunity Investments is an equal opportunity employer.

Apply