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Therapy Administrative Assistant Jobs (NOW HIRING)

frc

Administrative Assistant

Salem, VA

$17.50 - $23.50/hr

The Administrative Assistant is responsible for providing administrative support to the Director of Therapy Services and therapy staff. The Administrative Assistant will serve as a liaison between ...

Liberty Resources

Administrative Assistant

Buffalo, NY · On-site

$16 - $17/hr

... therapy, and family education through child-directed play. We are focused on the importance of a ... The Administrative Assistant is responsible for providing administrative support to the Buffalo ...

Liberty Resources

Administrative Assistant

Buffalo, NY · On-site

$16 - $17/hr

... therapy, and family education through child-directed play. We are focused on the importance of a ... The Administrative Assistant is responsible for providing administrative support to the Buffalo ...

Burjline Builders

Administrative Assistant

Columbus, OH · On-site

$45K - $98K/yr

Administrative Assistant Truong Rehabilitation Center is seeking a highly organised and ... Scheduling and coordinating patient appointments, therapy sessions, and staff meetings. * Handling ...

Integrated Resources

Administrative Assistant

San Mateo, CA · On-site

$20.50 - $27.50/hr

Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing. Title: Administrative Assistant - II Location: Foster City Ca Duration: 1 year Description: Responsibilities:

Medicalincs

Administrative Assistant

Berwyn Heights, MD · On-site

$17.75 - $24/hr

Administrative Assistant Opportunity at Avante Orthopaedics Avante Orthopaedics is a brand-new ... Therapy, Regenerative Orthopedics, X-Ray. Our mission is to provide exceptional, patient-centered ...

Integrated Resources

Administrative Assistant

Hicksville, NY · On-site

$18.25 - $24.50/hr

Administrative Assistant Integrated Resources, Inc is a premier staffing firm recognized as one of ... Information Technology (IT), Clinical Research, Rehabilitation Therapy and Nursing. Hi Toni, I ...

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Therapy Administrative Assistant information

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How much do therapy administrative assistant jobs pay per hour?

As of Aug 31, 2026, the average hourly pay for therapy administrative assistant in the United States is $15.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $15.38 per hour, depending on experience, location, and employer.

What is a therapy administrative assistant?

A therapy administrative assistant supports the front desk in a therapy office. You most often find these jobs in physical therapy, outpatient therapy, or pediatric therapy clinics. In this career, you greet patients, take phone calls, schedule appointments, provide answers to insurance questions, and complete other administrative duties. Additional responsibilities include processing intake paperwork, ensuring all documents are accurate and complete, and collecting co-payments. You are also responsible for keeping medical records updated with patient info, outside records, and medication lists using practice management software, ensuring insurance referrals are available, and requesting authorization when necessary.

How does a therapy administrative assistant typically collaborate with therapists and clients during a busy workday?

A Therapy Administrative Assistant plays a vital role in ensuring smooth communication between therapists and clients. They are often responsible for managing appointment schedules, relaying client messages to therapists, and assisting with the coordination of therapy sessions. This role requires balancing confidentiality with efficiency, as assistants must handle sensitive information discreetly while supporting both client needs and clinician workflows. Collaborating closely with therapists, they may also help prepare materials for sessions and ensure that all necessary documentation is up to date, making strong organizational and interpersonal skills essential.

What are the key skills and qualifications needed to thrive as a therapy administrative assistant, and why are they important?

To thrive as a Therapy Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR), and insurance billing systems is typically required. Excellent communication, multitasking, and discretion when handling sensitive information are essential soft skills. These abilities help ensure smooth clinical operations, accurate record-keeping, and a supportive environment for both therapists and clients.

What is the difference between Therapy Administrative Assistant vs Therapy Receptionist?

AspectTherapy Administrative AssistantTherapy Receptionist
CredentialsHigh school diploma; some roles may prefer certification in office administrationHigh school diploma; no specific certifications typically required
Work EnvironmentOffice settings within therapy clinics, mental health centers, or hospitalsFront desk or reception area of therapy clinics or healthcare facilities
Job ResponsibilitiesScheduling appointments, managing patient records, billing, and administrative supportGreeting patients, answering phones, checking in patients, and basic administrative tasks

While both roles support therapy practices, a Therapy Administrative Assistant typically handles a broader range of administrative duties, including billing and record management, whereas a Therapy Receptionist primarily manages front desk tasks like greeting patients and answering calls. The Administrative Assistant role often requires more comprehensive administrative skills and may involve additional responsibilities related to office operations.

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Therapy Administrative Assistant jobs near you
Infographic showing various Therapy Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $32,000 per year, or $15.4 per hour.

Physical/Rehab Therapy Administrative Receptionist

Phillips County Hospital

Malta, MT

$13.75 - $18/hr

Full-time

Posted 5 days ago

Job description

The Rehab Therapy Administrative Assistant serves as a resource and coordination point for others internally and externally in helping create a professional therapy practice environment that focuses on quality care and services and is an efficient and effective running department. Answers the telephone, schedules departmental patient visits/appointments for patients to see PTs, OTs, or PTAs, may fill out paper work as well as follow-up paperwork, forms and processes for insurance claims billing and/or denials as well as assisting the PTs and PTAs as needed. Helps manage and maintain PT/OT office filings and other duties as assigned.

The Administrative Assistant is responsible for coordinating and communicating not only within the PT Department among all of its members, and within appropriate guidelines outside of the department.

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