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Therapy Administrative Assistant Jobs (NOW HIRING)

Casa de la Familia

Administrative Assistant

Santa Ana, CA · On-site

$18 - $20/hr

... family therapy. We work closely with city, county, and state social service agencies, police ... Duties of the Administrative Assistant include providing support to our managers and employees ...

Liberty Resources

Administrative Assistant

Syracuse, NY · On-site

$23 - $24.50/hr

... therapy, and family education through child-directed play. We are focused on the importance of a ... The Administrative Assistant is responsible for providing administrative support to the Syracuse ...

Medicalincs

Administrative Assistant

Berwyn Heights, MD · On-site

$17.75 - $24/hr

Administrative Assistant Opportunity at Avante Orthopaedics Avante Orthopaedics is a brand-new ... Therapy, Regenerative Orthopedics, X-Ray. Our mission is to provide exceptional, patient-centered ...

Medicalincs, LLC

Administrative Assistant

College Park, MD · On-site

$17.75 - $24/hr

Administrative Assistant Opportunity at Avante Orthopaedics Avante Orthopaedics is abrand-new ... Therapy, Regenerative Orthopedics,X-Ray. Our mission is to provide exceptional, patient-centered ...

Medicalincs

Administrative Assistant

Berwyn Heights, MD

$17.75 - $24/hr

Administrative Assistant Opportunity at Avante Orthopaedics Avante Orthopaedics is abrand-new ... Therapy, Regenerative Orthopedics,X-Ray. Our mission is to provide exceptional, patient-centered ...

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Therapy Administrative Assistant information

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How much do therapy administrative assistant jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for therapy administrative assistant in the United States is $15.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $15.38 per hour, depending on experience, location, and employer.

What Is a Therapy Administrative Assistant?

A therapy administrative assistant supports the front desk in a therapy office. You most often find these jobs in physical therapy, outpatient therapy, or pediatric therapy clinics. In this career, you greet patients, take phone calls, schedule appointments, provide answers to insurance questions, and complete other administrative duties. Additional responsibilities include processing intake paperwork, ensuring all documents are accurate and complete, and collecting co-payments. You are also responsible for keeping medical records updated with patient info, outside records, and medication lists using practice management software, ensuring insurance referrals are available, and requesting authorization when necessary.

What are the key skills and qualifications needed to thrive as a Therapy Administrative Assistant, and why are they important?

To thrive as a Therapy Administrative Assistant, you need strong organizational skills, attention to detail, and experience with office administration, often supported by a high school diploma or associate degree. Familiarity with scheduling software, electronic health records (EHR), and insurance billing systems is typically required. Excellent communication, multitasking, and discretion when handling sensitive information are essential soft skills. These abilities help ensure smooth clinical operations, accurate record-keeping, and a supportive environment for both therapists and clients.

How does a Therapy Administrative Assistant typically collaborate with therapists and clients during a busy workday?

A Therapy Administrative Assistant plays a vital role in ensuring smooth communication between therapists and clients. They are often responsible for managing appointment schedules, relaying client messages to therapists, and assisting with the coordination of therapy sessions. This role requires balancing confidentiality with efficiency, as assistants must handle sensitive information discreetly while supporting both client needs and clinician workflows. Collaborating closely with therapists, they may also help prepare materials for sessions and ensure that all necessary documentation is up to date, making strong organizational and interpersonal skills essential.

What are Therapy Administrative Assistants?

Therapy Administrative Assistants are support professionals who help therapy clinics or therapists manage their daily operations. Their responsibilities typically include scheduling appointments, handling client records, managing billing and insurance paperwork, and providing general administrative support to therapists and clients. They play a crucial role in keeping therapy practices organized and ensuring that clients have a smooth experience. Good communication skills, attention to detail, and discretion are important qualities for this role.

What is the difference between Therapy Administrative Assistant vs Therapy Receptionist?

AspectTherapy Administrative AssistantTherapy Receptionist
CredentialsHigh school diploma; some roles may prefer certification in office administrationHigh school diploma; no specific certifications typically required
Work EnvironmentOffice settings within therapy clinics, mental health centers, or hospitalsFront desk or reception area of therapy clinics or healthcare facilities
Job ResponsibilitiesScheduling appointments, managing patient records, billing, and administrative supportGreeting patients, answering phones, checking in patients, and basic administrative tasks

While both roles support therapy practices, a Therapy Administrative Assistant typically handles a broader range of administrative duties, including billing and record management, whereas a Therapy Receptionist primarily manages front desk tasks like greeting patients and answering calls. The Administrative Assistant role often requires more comprehensive administrative skills and may involve additional responsibilities related to office operations.

More about Therapy Administrative Assistant jobs
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Therapy Administrative Assistant jobs near you
Infographic showing various Therapy Administrative Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $32,000 per year, or $15.4 per hour.
Administrative Assistant - Crayons Learning ABA Therapy

Administrative Assistant - Crayons Learning ABA Therapy

Hi-5 ABA

Kernersville, NC

$16.50 - $22/hr

Other

Re-posted 14 days ago

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Job Openings >> Administrative Assistant - Crayons Learning ABA Therapy
Administrative Assistant - Crayons Learning ABA Therapy
Summary
Title: Administrative Assistant - Crayons Learning ABA Therapy ID: 1218 Location: Kernersville, NC Department: Administrative
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About Hi-5 ABA

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Industry

Individual, family and community social assistance

Company size

51 - 200 Employees

Headquarters location

Warrenton, VA, US

Year founded

2018

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