Job Title: Assistant to the Chief Operating Officer (COO)
Location: Bronx, NY
Employment Type: Full-Time/Perm
Salary: $68,300 - $75,000 annually with Benefits
About the Opportunity
A well-established healthcare and senior care organization is seeking an experienced Assistant to the Chief Operating Officer (COO) to provide high-level administrative and operational support. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working closely with executive leadership.
The Assistant to the COO will play a critical role in ensuring the efficient day-to-day operation of the executive office by managing schedules, coordinating meetings and events, handling confidential information, and serving as a liaison between departments and external stakeholders.
Key Responsibilities
- Manage and maintain the COO's calendar, meetings, and appointments.
- Coordinate logistics for meetings, conferences, events, site tours, and executive functions.
- Reconcile corporate credit card statements and maintain related records.
- Arrange travel accommodations, registrations, itineraries, and transportation.
- Prepare correspondence, reports, presentations, and other administrative documents.
- Maintain office records, administrative manuals, contact lists, and distribution groups.
- Screen incoming calls and messages and prioritize communications for the COO.
- Assist with personnel-related administrative matters while maintaining confidentiality.
- Respond to and route inquiries from residents, families, staff, vendors, and other stakeholders.
- Serve as a liaison between executive leadership, departments, consultants, and external partners.
- Support special projects and other executive office initiatives as assigned.
Qualifications
- Bachelor's degree preferred.
- Minimum of 5 years of Executive Assistant or Administrative Assistant experience.
- Prior experience supporting senior leadership in healthcare, senior living, or corporate environments preferred.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication abilities.
- Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams.
- Experience with payroll and timekeeping systems is a plus.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Strong interpersonal skills with the ability to interact effectively with diverse stakeholders.
Benefits
Competitive salary
Health insurance
Retirement plan
Paid time off
Professional development opportunities
Collaborative and mission-driven work environment
If you are an experienced Executive Assistant or Administrative Professional looking to support senior leadership within a respected healthcare organization, we'd love to hear from you.
Apply today or contact us directly to learn more about this opportunity.
Company Description
Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.
Equal Employment Opportunity
[Hiring Entity Name] is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Fair Chance Employment
[Hiring Entity Name] is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.