Study Abroad Assistant Jobs (NOW HIRING)

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Job Category: Academic Staff
Employment Type: Regular
Job Profile: Intl Edu Adv
Job Summary:
The Study Abroad Enrollment Manager provides direct services and advising to students who apply for, participate in, and return from study abroad and domestic study away programs. The position is responsible for reviewing applications, including verifying eligibility, managing student acceptances, that includes monitoring completion of required forms and activities, managing the evaluation of student program courses for UW-Madison credit, and working directly with the UW-Madison Office of the Registrar for the verification and posting of students courses, credit, and grades completed on study abroad programs. This position is a multi-functional position within International Academic Programs (IAP), a unit in The International Division, which serves as the largest study abroad office at UW-Madison. IAP administers more than 260 campus-wide study abroad & domestic study away programs and annually sends over 2,900 UW-Madison students abroad. Further information about IAP can be found online here: Overview - Study Abroad - UW-Madison
Tasks:

• Manage application, acceptance, and enrollment processes for a portfolio of study abroad and domestic study away programs
• Manage course equivalents and equivalent requests for the program portfolio; Consult with academic departments about course evaluations
• Develop and maintain program grade and credit conversion scales (academic notes)
• Process each participants academic record or final transcript from each program; Ensure approved course equivalents and converted grades and credits post correctly to each students UW-Madison transcript
• Advise students on program eligibility requirements, eligibility appeals, application process, post acceptance steps, course equivalents, grade and credit conversions, and grade disputes
• Archive and maintain student records consistent with UW-Madison and UW System policies
• Work collaboratively with department staff on various academic and administrative services relating to programs
• Participate in office committees, working groups, and department strategic planning to help with program and office administration
• Assist with special events and outreach activities, including the Study Abroad Fair and potentially other activities such as information sessions or general advising
• Support student staff training; May assign student staff projects to support the work of professional staff

This is a hybrid position which will require a combination of in-person work on-campus and remote work.
Key Job Responsibilities:

• Provides guidance and reviews documentation for registration and academic credit transfer requirements according to policies and procedures for international travel and study

• Identifies, plans, and delivers international education programming

• Advises domestic students about international study opportunities

• Counsels international students and support systems on cultural adjustments, policies, and procedures

• Identifies and refers students to appropriate institutional resources and follows-up on referrals

Department:
International Division, International Academic Programs (IAP)
Compensation:
Minimum $50,000 Maximum $55,000 ANNUAL (12 months)
Depending on Qualifications
Required Qualifications:
International study or international living experience or internationally focused degree required.
Computer efficiency with word processing required.
Education:
Bachelor's degree required in relevant area
How to Apply:
Please submit a cover letter, a CV/Resume through the online jobs portal by the assured consideration date.
Contact Information:
Matthew Geisler
matthew.geisler@wisc.edu
608-890-1890
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal OpportunityEmployer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR)in the division you are applying to.Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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