Study Abroad Assistant Jobs in Raleigh, NC (NOW HIRING)

Posting Details
Job Posting Information
Posting Number
PG195133SP
Internal Recruitment
No
Working Title
Program Budget Specialist
Anticipated Hiring Range
Commensurate with education and experience ($53,000 - $55,000)
Work Schedule
Monday - Friday, 8:00am - 5:00pm
Job Location
Raleigh, NC
Department
Study Abroad
About the Department
A unit within NC State Global, the Study Abroad Office provides access to high-impact international experiences by offering a broad range of credit-bearing programs. Our dedicated team advises students, administers programs, and provides comprehensive support for study abroad. We're committed to developing culturally competent students prepared to engage in today's global society.
NC State Study Abroad is seeking a professional to manage the finances and operations of a portfolio of study abroad programs. Reporting to the Business Officer, this position offers a unique opportunity to work closely with faculty and campus stakeholders to coordinate unique, high-impact experiential programs.
Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.
What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Program Budget Specialist supports the financial and operational success of NC State Study Abroad programs by managing a portfolio of program budgets and serving as a trusted resource for study abroad faculty leaders and program coordinators. In this role, you will help ensure the financial and operational processes that support study abroad programs are efficient, compliant, and well-coordinated, allowing faculty to focus on delivering meaningful global learning experiences for students.
Key Responsibilities:

• Manage a designated portfolio of study abroad program budgets from planning through final reconciliation.
• Partner with faculty leaders and Study Abroad program coordinators to develop, review, and monitor program budgets throughout the program lifecycle.
• Coordinate financial and operational activities, including vendor contracts, vendor setup and payments, travel advances, university purchasing card transactions, faculty travel reimbursements, and other program-related expenses.
• Prepare and facilitate documentation supporting graduate program assistant hires associated with study abroad programs.
• Collaborate with campus partners, including the Controller's Office, to support compliance with university financial and travel policies and communicate relevant guidance to faculty and program coordinators.
• Contribute to faculty finance training by supporting educational sessions on budgeting, reimbursement processes, and financial responsibilities for study abroad programs.
• Provide responsive customer service and operational support to faculty, program coordinators, and campus partners to promote the successful delivery of study abroad programs.

Do you value organization, communication, and providing excellent customer service to faculty, staff, and international partners? Then we encourage you to apply to join our team and support the success of NC State's Study Abroad programs.
Other Responsibilities
In addition to the core responsibilities of this role, there will be opportunities to take on additional duties.
These duties may include:

• Managing office technology-related responsibilities, including LAN Tech coordination and related requirements.
• Providing oversight and support for payment gateway processes to ensure effective office operations.
• Participating in office working groups and contributing to initiatives that support continuous improvement.
• Assisting with other departmental projects, operational needs, and duties as assigned.

This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department's operations.
Qualifications
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Preferred Qualifications

• Knowledge of budgetary principles, accounting functions, and financial data management.
• Customer-focused communication skills, with the ability to build positive working relationships and provide responsive service to faculty, staff, students, and international partners.
• Proven ability to prioritize workload, manage multiple work streams simultaneously from inception to completion, and deliver accurate, high-quality work within established deadlines.
• Strong computing skills, including working with and learning new software; computer proficiency, particularly Microsoft Office Excel and Google Workspace (e.g., Sheets, Word/Docs, Gmail) experience to manage and analyze data efficiently
• Previous experience working in higher education or customer service setting

Required License or Certification

• N/A

Valid NC Driver's License required
No
Commercial Driver's License Required?
No
Recruitment Dates and Special Instructions
Job Open Date
07/23/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
07/30/2026
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Applicants are kindly asked to refrain from contacting the Study Abroad Office directly to inquire about the status of their application. Applicants needing assistance with the application process should contact workatncsate@ncsu.edu or call (919) 515-2135.
Please attach a resume, cover letter, and contact information for three professional references.
Position Details
Position Number
00065007
Position Type
SHRA
Position Classification Band Title
Accounting Technician
Position Classification Band Level
Advanced
Position Classification Salary Range
$ 33,540 - $ 63,478
Salary Grade Equivalency
NC07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0
Appointment
12 Month Recurring
Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event
Time Limited Position
No
Time-Limited Appointment Length (if applicable)
Department Id
390301 - Study Abroad
EEO
NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.