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Student Records Assistant Jobs in Seattle, WA (NOW HIRING)

Seattleu

Senior Administrative Assistant

Seattle, WA · On-site

Maintain necessary departmental and student files and records. * Assist with the hiring and on-boarding of new faculty and staff members. * Request Letters of Appointment for part-time faculty and ...

Seattleu

Program Assistant

Seattle, WA · On-site

$42K - $54K/yr

Maintain necessary departmental and student files and records. * Assist with the hiring and on-boarding of new faculty and staff members. * Coordinate Letters of Appointment for part-time faculty and ...

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Student Records Assistant information

See Seattle, WA salary details

$9

$21

$34

How much do student records assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for student records assistant in Seattle, WA is $21.13, according to ZipRecruiter salary data. Most workers in this role earn between $17.50 and $22.98 per hour, depending on experience, location, and employer.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Seattle, WA?

The most popular types of Student Records jobs in Seattle, WA are:

What are popular job titles related to Student Records Assistant jobs in Seattle, WA?

For Student Records Assistant jobs in Seattle, WA, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Seattle, WA look for?

The top searched job categories for Student Records Assistant jobs in Seattle, WA are:

What cities near Seattle, WA are hiring for Student Records Assistant jobs?

Cities near Seattle, WA with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Seattle, WA as of June 2026, with employment types broken down into 3% As Needed, 68% Full Time, 24% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,955 per year, or $21.1 per hour.

Office coordinator/Sales Executive

Xziant Communications

Everett, WA • On-site

Contractor

Re-posted 12 days ago

Job description

Job Title: Office & Client Coordinator OR Sales representative

Location: Everett, WA – ONSITE


Job Description

We are looking for a friendly, organized, and motivated individual to join our team in Everett, Washington. The selected candidate will assist with daily office operations, interact with prospective students, and provide information about our Training programs.

Responsibilities

  • Welcome and assist walk-in clients and students.
  • Explain our IT courses and answer basic questions.
  • Handle phone calls, emails, and client inquiries.
  • Schedule appointments and maintain student records.
  • Assist with office administration and day-to-day operations.
  • Shoot short videos of the office, classes, and events for social media and marketing.
  • Coordinate with the management team regarding student enrollments and follow-ups.

Requirements

  • High School Graduate or Undergraduate students are welcome to apply.
  • Freshers are encouraged to apply.
  • Good verbal and written communication skills.
  • Basic computer knowledge (MS Office, Google Docs, Email).
  • Comfortable interacting with clients in person and over the phone.
  • Reliable, professional, and customer-focused.

Regards

Rajanish Singh

rajanish@shefsolutionsinc.com

929-280-5085

SHEF SOLUTIONS INC

www.shefsolutionsinc.com