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Student Records Assistant Jobs in Utah (NOW HIRING)

Alpine School District

Office Assistant

Highland, UT · On-site

$16.62/hr

Mountain Ridge Date Available: 08/19/2026 Office Assistant 40 Hours HBE Hourly rate: $16.62 ... Researches assigned topics (e.g. student record discrepancies, current practices, policies ...

Meraki7

BSN Instructor

Provo, UT · On-site

Maintains student records of attendance, skills check-off forms, and assist with program data collection. *Submit required program reports and forms to the Director of the program in a timely manner.

Utah State University

Staff Assistant III

Logan, UT · On-site

$43K/yr

Coordinate admissions communications and maintain student records and databases. * Assist with student employee training and the processing of research, travel, and professional development funding ...

Utah State University

Staff Assistant III

Logan, UT · On-site

$43K/yr

Coordinate admissions communications and maintain student records and databases. * Assist with student employee training and the processing of research, travel, and professional development funding ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Utah?

The most popular types of Student Records jobs in Utah are:

What are popular job titles related to Student Records Assistant jobs in Utah?

For Student Records Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Utah look for?

The top searched job categories for Student Records Assistant jobs in Utah are:

What cities in Utah are hiring for Student Records Assistant jobs?

Cities in Utah with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Utah as of June 2026, with employment types broken down into 3% As Needed, 64% Full Time, 29% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Office Assistant

Alpine School District

Highland, UT • On-site

$16.62/hr

Full-time

Posted 10 days ago

Alpine School District (Utah) rating

7.2

Company rating: 7.2 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

240th of 631 rated elementary and secondary schools

Job description

Position Type:
Education Support Professional - Office/Office Positions-Secondary
Date Posted:
8/5/2026
Location:
Mountain Ridge
Date Available:
08/19/2026
Office Assistant
40 Hours HBE
Hourly rate: $16.62
Starting date: 08/19/2026
Contact Information:
  • Name: Jason Flinders
  • Phone: 385-579-6550
  • Email: jmflinders@alpinedistrict.org

The job of Office Assistant 2 is done for the purpose/s of providing clerical and technical administrative support to school site personnel; establishing and maintaining records; compiling and distributing materials and reports; communicating information to and responding to inquiries from a variety of internal and external sources.
Essential Functions
  • Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
  • Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
  • Assists in developing master schedules for the purpose of ensuring student course and class size requirements are accurate.
  • Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
  • Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
  • Coordinates assigned projects and/or activities (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, personnel to proctor all exit assessments, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
  • Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
  • Implements site processes and projects (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers; college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of site activities and processes; and providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Maintains a variety of manual and electronic documents files and records (e.g. System 400 and Power School, student transcripts, purchase orders, advisory lists, work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
  • Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
  • Prepares a variety of correspondence, reports and other materials (e.g. special recognition awards, report cards, class schedules, letters, memorandums, minutes, charts, periodic and ad-hoc reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Processes a variety of documents and materials (e.g. schedule/class changes, student registrations, time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
  • Researches assigned topics (e.g. student record discrepancies, current practices, policies, education codes, etc.) for the purpose of providing information for addressing department operations and ensuring accuracy of information.
  • Responds to inquiries from a variety of internal and external parties (e.g. parents, district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
  • Reviews release of student's to authorized parent and/or guardian for the purpose of ensuring safety of students upon release of student activities.
  • Schedules activities (e.g. appointments for counselors and administrators, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
  • Verifies student related data (e.g. grades, information, course-work, etc.) for the purpose of ensuring the accuracy of student records.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:
  • age 16+
  • High school diploma or equivalent.
  • Job related experience is desired.

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