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Student Records Assistant Jobs in Provo, UT (NOW HIRING)

Alpine School District

Office Assistant

Herriman, UT · On-site

$16 - $20.75/hr

Office Assistant The job of Office Assistant is done for the purpose of providing clerical and ... Researches assigned topics (e.g. student record discrepancies, current practices, policies ...

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Alpine School District

Office Assistant

Highland, UT · On-site

$16.62/hr

Mountain Ridge Date Available: 08/19/2026 Office Assistant 40 Hours HBE Hourly rate: $16.62 ... Researches assigned topics (e.g. student record discrepancies, current practices, policies ...

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How much do student records assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for student records assistant in Provo, UT is $17.57, according to ZipRecruiter salary data. Most workers in this role earn between $14.57 and $19.09 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Provo, UT? For Student Records Assistant jobs in Provo, UT, the most frequently searched job titles are:
What job categories do people searching Student Records Assistant jobs in Provo, UT look for? The top searched job categories for Student Records Assistant jobs in Provo, UT are:
What cities near Provo, UT are hiring for Student Records Assistant jobs? Cities near Provo, UT with the most Student Records Assistant job openings:
Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Provo, UT as of June 2026, with employment types broken down into 3% As Needed, 58% Full Time, 35% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $36,537 per year, or $17.6 per hour.

Student Records Assistant

Rocky Mountain University of Health Professions

Provo, UT • On-site

$16 - $17.50/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

Student Records Assistant

Expected Pay Rate: $16.00-$17.50 hourly (Pay is commensurate with experience and qualifications.)

RMU offers a comprehensive benefits and perks package, which includes:

  • Four weeks of paid holidays in addition to accrued paid time off
  • Comprehensive medical, dental, and vision coverage
  • Employer-matched HSA and 401(k) with immediate vesting
  • Life and disability insurance
  • Tuition discounts, tuition reimbursement, and professional development funding
  • Mental health counseling and wellness resources
  • Financial wellness coaching and retirement planning support

This is an on-campus, office-based role within the Registrar's Office that will work 32 hours a week. Work is primarily sedentary, involving extended periods of sitting, computer use, and communication via phone and email. Standard business hours apply, with occasional support required for events such as commencement.

About The Role

The Student Records Assistant supports the daily operations of the Registrar's Office by maintaining accurate student records, assisting with records processing, and providing frontline service to students, faculty, staff, and external stakeholders.

Why This Role Matters

This role ensures the accuracy, integrity, and timely processing of student academic records, which are critical for student success, institutional compliance, and effective university operations. The position directly impacts students' academic progress, and access to essential services

What You Will Do
  • Provide customer service to students, alumni, faculty, and staff in person, by phone, and online
  • Process transcript requests, enrollment verifications, and other student record requests accurately and efficiently
  • Maintain and manage official student files in accordance with record retention policies
  • Assist with administration of the Student Information System (SIS) and related enrollment and registration processes
  • Monitor and assist with student activity in learning management systems
  • Support academic progress tracking and processes such as Incomplete and In Progress statuses
  • Assist in graduation processing, including degree audits and commencement coordination
  • Provide administrative support such as managing shared inbox communications and assisting with classroom scheduling
What We Are Looking For (Required Qualifications)

Education

  • High school diploma or equivalent

Experience & Skills

  • Strong computer skills including Microsoft Office (Word, Excel, Outlook)
  • Excellent written and verbal communication skills
  • Meticulous attention to detail and organizational skills
  • Ability to handle confidential information with integrity
  • Ability to work independently and manage multiple tasks
  • Problem-solving and critical thinking abilities
Preferred Qualifications
  • Experience working in a Registrar's Office or higher education environment
  • Familiarity with student information systems (SIS)
  • Knowledge of FERPA regulations and student record compliance
  • Experience with online or distance education environments
About Rocky Mountain University of Health Professions

Rocky Mountain University of Health Professions (RMU) is a graduate-level institution dedicated to advancing healthcare education, research, and service. The university prepares healthcare professionals through evidence-based curricula, collaborative learning, and a commitment to ethical and inclusive practice.

RMU values innovation, service, and continuous improvement, supporting faculty and staff who contribute to a learning environment focused on student success and community impact.

Equal Opportunity & Accommodation

RMU is an equal opportunity employer and is committed to creating an inclusive and accessible workplace. We provide reasonable accommodation to qualified individuals with disabilities and comply with all applicable federal, state, and local laws.

Employment with the university is at-will, unless otherwise provided by applicable state law.

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