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Student Records Assistant Jobs in Utah (NOW HIRING)

University of Utah

UU Student - Other

Salt Lake City, UT · On-site

$13/hr

The Office of Admissions is seeking a Student Clerk to assist with incoming calls, emails, and general questions pertaining to admissions. * The Office of Admissions is seeking a Student Clerk to ...

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Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are the most commonly searched types of Student Records jobs in Utah?

The most popular types of Student Records jobs in Utah are:

What are popular job titles related to Student Records Assistant jobs in Utah?

For Student Records Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Utah look for?

The top searched job categories for Student Records Assistant jobs in Utah are:

What cities in Utah are hiring for Student Records Assistant jobs?

Cities in Utah with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Utah as of June 2026, with employment types broken down into 3% As Needed, 64% Full Time, 29% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Records Assistant - Special Education

Davis School District

Farmington, UT • On-site

$18.11/hr

Full-time

Posted 3 days ago

New

Davis School District rating

6.7

Company rating: 6.7 out of 10

Based on 59 frontline employees who took The Breakroom Quiz

337th of 640 rated elementary and secondary schools

Job description

Summary
Under the general supervision of the Special Education Teacher and/or the Special Education Department, the Special Education Records Assistant supports the state and federal compliance of student IEP's (Individualized Education Programs) in multiple school locations by assisting school Special Education staff, including assigned teachers and related servers. Areas of assistance include calendaring and scheduling meetings, filing and organizing documents in special education files, creating reports, and verifying student caseloads/counts.
Description
Classified position is announced to all qualified applicants. Applications must be submitted no later than Wednesday September 9, 2026
Special Education Records Assistant // Shoreline Jr High, Kay's Creek Elementary and other district areas as assigned.
5.9 hrs p/day // 9 months // Salary Grade 4 - $18.11 per hour (Support Salary Table 2026-2027)
[Promotions result in a minimum 5% increase]
ESSENTIAL JOB FUNCTIONS:
Schedules and calendars meetings regarding and pertaining to student IEPs (Individual Education Program), coordinating with parents, Special Education staff, LEAs, Related Servers and any outside agencies that may be part of the IEP team.
Maintains student Special Education files, creating, copying and filing reports and documents; maintains consent forms, authorizations and requests for records; prepares files for transfer to other locations, creating and maintaining documentation of transfer.
Verifies caseload listings; assists with Special Education counts; reviews and communicates with staff regarding pending reports, IEP timelines, archiving, etc.
Prepares and sends reports and other documents to parents, school and district staff, and other authorized recipients.
Assists district Technical Compliance Managers in gathering and disseminating information.
Maintains and provides information from outside agencies that may be of benefit to students/parents/staff.
Performs other duties as assigned at the discretion of the Special Education Department.
MINIMUM REQUIREMENTS:
High school diploma or equivalent education and/or experience.
District inservice training (required after hiring).
Proficient computer skills (including Microsoft Office 365 suite of applications, web applications, etc.)
KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal and written communication skills.
Ability to perform administrative functions such as organizing and completing paperwork, gathering and tracking data, and reading and understanding technical documents.
Ability to work independently and as part of a team.
Strong commitment to customer service.
Sensitivity and the ability to keep confidentialities.
Ability to use small office equipment and computers.
PHYSICAL DEMANDS:
Mild physical work: Exerting up to 20 pounds of force occasionally to move objects. The work also requires the following physical abilities in order to perform the essential job functions: grasping, handling, lifting, pulling, pushing, reaching, repetitive motion, standing, stooping, visual acuity, and walking.
WORKING CONDITIONS:
Employees in this position work in a dynamic environment that requires them to be sensitive to change and responsive to changing goals, priorities, and needs.
**Davis School District is an Equal Opportunity Employer**

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