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Student Program Coordinator Jobs in Wisconsin (NOW HIRING)

Wisconsin

SEPP Internship Coordinator

Green Bay, WI · On-site

$0.80/hr

... students, consult with site supervisors, coordinate placements and program logistics, and ... the coordinator will embody the University's core values by advancing fearlessly , empowering ...

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Student Program Coordinator information

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$28.8K

$55.5K

$95.9K

How much do student program coordinator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for student program coordinator in Wisconsin is $55,480.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,400.00 and $62,600.00 per year, depending on experience, location, and employer.

What does a student program coordinator do?

A Student Program Coordinator is responsible for planning, organizing, and managing programs or events designed for students, often within educational institutions. Their duties include coordinating logistics, communicating with students and staff, and evaluating the success of programs. They also handle administrative tasks, provide support to students, and ensure that all activities align with the institution's goals. This role requires strong organizational, communication, and problem-solving skills. Student Program Coordinators play a key role in enhancing the student experience by fostering engagement and development.

What are the key skills and qualifications needed to thrive as a student program coordinator, and why are they important?

To thrive as a Student Program Coordinator, you need strong organizational skills, event planning experience, and a bachelor's degree in education, student affairs, or a related field. Familiarity with student management systems, event registration software, and communication platforms like Microsoft Office or Google Workspace is typically required. Exceptional interpersonal skills, problem-solving abilities, and cultural competency help you engage diverse student populations and collaborate with campus partners. These skills ensure effective program delivery, high student engagement, and smooth coordination across various campus initiatives.

What are some common challenges faced by student program coordinators when managing multiple student initiatives simultaneously?

Student Program Coordinators often juggle several projects at once, such as workshops, orientation sessions, and leadership initiatives. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks, especially during peak academic periods. Coordinators must also communicate effectively with a diverse group of students, faculty, and external partners to ensure programs run smoothly. Adapting quickly to changes and resolving conflicts are essential parts of the role, but these challenges also provide excellent opportunities for professional growth and leadership development.

What is the difference between Student Program Coordinator vs Student Advisor?

AspectStudent Program CoordinatorStudent Advisor
Required CredentialsBachelor's degree often in education, counseling, or related fieldBachelor's degree in education, counseling, or related field; sometimes a master's is preferred
Work EnvironmentEducational institutions, community programs, non-profitsSchools, colleges, universities, student support offices
Employer & Industry UsageUsed by educational institutions and organizations managing student programsCommonly employed in academic advising and student support services

Both roles involve supporting students, but Student Program Coordinators focus on organizing and managing student programs, while Student Advisors primarily provide academic and personal guidance. Understanding these differences helps in choosing the right career path or job search focus.

What are the most commonly searched types of Student Program jobs in Wisconsin?

The most popular types of Student Program jobs in Wisconsin are:

What job categories do people searching Student Program Coordinator jobs in Wisconsin look for?

The top searched job categories for Student Program Coordinator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Student Program Coordinator jobs?

Cities in Wisconsin with the most Student Program Coordinator job openings:

Student Program Coordinator jobs near you
Infographic showing various Student Program Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $55,480 per year, or $26.7 per hour.

Academic Program Coordinator - School of Graduate Studies and the Cancer Center

Medical College of Wisconsin

Milwaukee, WI • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 25 days ago

Medical College Of Wisconsin rating

7.7

Company rating: 7.7 out of 10

Based on 29 frontline employees who took The Breakroom Quiz

265th of 630 rated colleges and universities

Job description

Summary
The Academic Program Coordinator provides administrative and programmatic support for research training programs within the Graduate School and Cancer Center. This position has a dual reporting relationship to the Graduate School and the Cancer Center and serves as a key resource for coordinating institutional training grant submissions, fellowship application support, trainee and faculty data management, and research training initiatives.
The position works collaboratively with faculty, program directors, trainees, departmental administrators, grant support staff, and institutional offices to ensure accurate data management, timely submission of training grants and fellowships, and effective administration of graduate and postdoctoral research training programs.
Primary Responsibilities
Graduate School Program Administration
  • Maintain and update graduate student alumni records, including employment and training outcomes following graduation.
  • Maintain the institutional master list of PhD-seeking graduate students to support reporting and grant submissions.
  • Maintain the institutional postdoctoral scholar database, including requesting and updating trainee information.
  • Maintain research faculty databases used for institutional reporting and grant preparation.
  • Manage RED Cap and Flight Tracker databases to maintain faculty publications, grant activity, and other information supporting institutional training grant submissions.
  • Coordinate administrative activities for the Mentor Training Academy, including scheduling, participant communications, and required documentation.

Training Grant Administration
Coordinate institutional training grant activities for Graduate School and Cancer Center programs, including undergraduate, graduate, and postdoctoral training grants.
Responsibilities include:
  • Coordinating new, renewal, and resubmission training grant applications.
  • Developing and maintaining submission timelines to ensure timely completion of all application components.
  • Organizing application materials, tables, appendices, biosketches, and other required documentation.
  • Editing and proofreading grant components for consistency, completeness, and compliance with sponsor guidelines.
  • Providing eBridge proposal preparation and submission support.
  • Scheduling and coordinating meetings with Program Directors, participating faculty, grant support staff, and other stakeholders.
  • Collaborating with institutional grant support staff throughout proposal development and submission.
  • Providing support for departmental training grant applications requiring assistance with data tables, attachments, and administrative components.
  • Assisting with continuation and renewal submissions by coordinating updates to trainee, faculty, and institutional information.

Cancer Center Education and Training Support
  • Coordinate Cancer Center training grant activities supporting undergraduate, graduate, and postdoctoral research training programs.
  • Assist with fellowship application preparation, including editing and proofreading application materials.
  • Collaborate with Cancer Center leadership and faculty to support education and training initiatives.

Collaboration and Communication
  • Serve as a liaison among Graduate School leadership, Cancer Center leadership, faculty, trainees, departmental administrators, and institutional grant support offices.
  • Coordinate meetings, track project timelines, and facilitate communication among stakeholders involved in training grant and fellowship submissions.
  • Maintain organized records and documentation supporting institutional reporting and grant preparation.
  • Attend and actively participate in CRTEC meetings, representing Graduate School interests and coordinating follow-up actions as needed
  • Represent the Graduate School on the Awards Committee, contributing to the development and implementation of fair and consist award selection practices.
  • Serve as the Graduate School representative on the GSRC, collaborating with faculty and administrators to evaluate graduate faculty rank and appointment requests
  • Contribute to continuous improvement of administrative processes supporting research education and training programs.

Knowledge - Skills - Abilities
  • Strong project coordination and organizational skills with the ability to manage multiple priorities, deadlines, and complex submission timelines simultaneously.
  • Excellent written communication skills, including editing, proofreading, and reviewing documents for accuracy, completeness, and compliance.
  • Strong verbal communication and interpersonal skills with the ability to effectively collaborate with faculty, administrators, trainees, and institutional stakeholders.
  • Database management and data analysis skills, including maintaining, validating, and reporting information from multiple data sources.
  • Proficiency in Microsoft Office Suite and database management systems.
  • Strong attention to detail and accuracy when coordinating grant submissions and maintaining institutional records.
  • Problem-solving skills with the ability to identify issues, gather information, and recommend solutions.
  • Meeting and event coordination skills, including scheduling, logistics management, and stakeholder communication.
  • Time management skills with the ability to work independently and meet competing deadlines.
  • Ability to prepare reports, compile data, and support institutional reporting requirements.

Qualifications
Appropriate experience may be substituted on equivalent basis.
Minimum Required Education: Bachelor's degree
Minimum Required Experience: 3 years
Physical Requirements
Work requires occasionally lifting moderate weight materials, standing, or walking continuously.
Work Environment
Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.
Sensory Acuity
Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.
#LI-AC1
Why MCW?
  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave
  • Employee & Family Assistance Program (EFAP)
  • Pet Insurance
  • On campus Fitness Facility, offering onsite classes
  • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview
For a full list of positions see: MCW Careers
At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.
MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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About Medical College of Wisconsin

Sourced by ZipRecruiter

The Medical College of Wisconsin (MCW) is an industry-leading educational institution located in Milwaukee, WI, US. Being part of the medical and health services sector, MCW's primary mission is to educate and train the next generation of healthcare professionals. MCW offers a wide array of degrees and programs within medical and health sciences, covering everything from medical, graduate, pharmacy and health sciences studies, to continuing professional developments and community engagement initiatives. Founded in 1893, MCW boasts a rich, well-entrenched history in shaping the medical education landscape locally and globally. The institution's core values of knowledge-changing life underline its dedication to incorporating innovative approaches in education and research, commitment to diversity and inclusion, service to the community, integrity, stewardship, and collaboration.

Industry

Health care and social assistance

Company size

5,001 - 10,000 Employees

Headquarters location

Milwaukee, WI, US

Year founded

1893

Social media

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