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Auxiliary Program Coordinator information

What are the key skills and qualifications needed to thrive as an Auxiliary Program Coordinator, and why are they important?

To thrive as an Auxiliary Program Coordinator, you need strong organizational, project management, and communication skills, often supported by a bachelor’s degree in education, administration, or a related field. Familiarity with scheduling software, registration systems, and budgeting tools is typically required. Exceptional interpersonal skills, flexibility, and problem-solving abilities help you manage multiple programs and build relationships with staff, students, and parents. These competencies are crucial for efficiently running auxiliary programs, ensuring participant satisfaction, and supporting the primary mission of the institution.

What are some common challenges faced by Auxiliary Program Coordinators, and how can they be addressed?

Auxiliary Program Coordinators often juggle multiple responsibilities, such as managing after-school activities, coordinating with instructors, and ensuring program compliance. A common challenge is balancing administrative duties with direct program oversight, especially during busy enrollment periods. This can be addressed by developing strong organizational systems, delegating tasks to reliable team members, and maintaining clear communication with staff and parents. Proactively anticipating scheduling conflicts and maintaining flexibility also help ensure smooth program operations.

What are Auxiliary Program Coordinators?

Auxiliary Program Coordinators are professionals responsible for planning, organizing, and managing supplemental programs and activities outside of the standard curriculum, such as after-school programs, summer camps, and enrichment activities. They work in educational institutions or community organizations to ensure these programs run smoothly, meet safety standards, and support students’ development. Their duties may include staff supervision, budget management, and communication with parents and stakeholders. Auxiliary Program Coordinators play a key role in enhancing the educational experience beyond the classroom.

What is the difference between Auxiliary Program Coordinator vs Program Assistant?

AspectAuxiliary Program CoordinatorProgram Assistant
Required CredentialsTypically requires relevant certifications or associate degreesOften requires a high school diploma or some college coursework
Work EnvironmentWorks in educational, community, or nonprofit settings, coordinating programsSupports program activities, often in administrative or clerical roles
Employer & Industry UsageCommonly employed by schools, community centers, or nonprofitsFound across similar organizations, assisting with program delivery

The Auxiliary Program Coordinator and Program Assistant roles share similarities in work environment and industry usage, but the coordinator typically has more responsibilities in planning and overseeing programs, often requiring specific certifications. The Program Assistant provides essential support, focusing on administrative tasks to ensure smooth program operations.

What are popular job titles related to Auxiliary Program Coordinator jobs in Wisconsin? For Auxiliary Program Coordinator jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Auxiliary Program Coordinator jobs in Wisconsin look for? The top searched job categories for Auxiliary Program Coordinator jobs in Wisconsin are:
Auxiliary Program Coordinator jobs near you
Auxilary Programs Coordinator

Auxilary Programs Coordinator

University School Of Milwaukee Corporation

Milwaukee, WI • On-site

$24.50 - $25.50/hr

Full-time

Posted 16 days ago

Job description

General Summary:

The Auxiliary Programs Coordinator serves as the primary point of contact for families and staff while overseeing all registration and communication for auxiliary programs. This position manages enrollment processes, focuses on improving systems and workflows, and supports the successful operation and growth of programs such as summer camp, after-school care and enrichment, and other programming that aligns with the school’s mission.

Essential Duties and Responsibilities:

  • Serve as the primary point of contact for families, staff, and community inquiries via phone and email; ensure timely, high-quality customer service.
  • Serve as primary point of contact for all transportation communications, questions, and concerns.
  • Distribute transportation enrollment forms and welcome communications to families.
  • Develop and execute all family communications, including email campaigns, enrollment messaging, welcome materials, and a comprehensive communication calendar.
  • Manage registration operations across all auxiliary programs (summer camp, before/after school, enrichment, transportation, and daycare), including data entry, account management, confirmations, and reporting through UltraCamp.
  • Support marketing efforts through the development and distribution of program materials and messaging.
  • Coordinate with the Business Office to reconcile financial data, verify reports, and support billing processes for after school, transportation, private music lessons, daycare, and summer tutoring.
  • Maintain accurate program records and organized digital/physical filing systems, including confidential student, medical, and financial information.
  • Support After School Care and enrichment programs through registration oversight and communication with families and staff.
  • Manage logistics, track enrollment and coordinate summer tutoring.
  • Manage private music lessons by supporting scheduling, billing, and reporting.
  • Build and refine registration workflows and communication systems to improve efficiency and user experience.
  • Ensure compliance with school policies, safety protocols, and confidentiality standards.
  • Contribute to the planning and implementation of new auxiliary programs and initiatives.
  • Manage transportation processes including enrollment and family communication
  • Perform additional duties as assigned.


Knowledge, Skills and Abilities:

  • Strong knowledge of youth education program development and management, ideally within summer camp and after school programs.
  • Demonstrated advanced verbal and written communication skills with the ability to maintain effective working relationships.
  • Highly collaborative with strong interpersonal skills; capable of using tact and diplomacy in dealing with others.
  • Eager to learn, adaptable, and committed to personal professional development.
  • Proactively seeks opportunities to contribute, problem-solve, and take on new challenges.
  • Strong organizational and effective time-management skills.
  • High level of maturity, confidentiality, and assertiveness.
  • Valid driver’s license with satisfactory driving record.
  • Current CPR/First Aid training or be willing to be certified.
  • Ability to work a flexible work schedule including summers, school breaks, and evenings.


Education and Experience:

  • Bachelor’s Degree in Education, Non-Profit Management, or related field preferred.
  • Previous experience working in youth education programs or summer camp preferred.
  • Successful experience working with students.
  • Previous experience working effectively with culturally and socioeconomically diverse populations.