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Staff Secretary Jobs (NOW HIRING)

Greenon Local Schools

Substitute Secretary

Enon, OH · On-site

Substitute > Substitute Support Staff > Secretary Contact Information * Bonita Terry, Director, Employee Relations * 200 South Keowee Street * Dayton, Ohio 45402 * Phone: 937-225-4598 * Email: bonnie ...

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Staff Secretary information

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$24.5K

$45.9K

$63K

How much do staff secretary jobs pay per year?

As of Sep 11, 2026, the average yearly pay for staff secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What is a staff secretary?

Staff Secretaries are administrative professionals responsible for managing correspondence, scheduling meetings, and providing support to senior management or executives. They ensure that communication flows smoothly within an organization and often handle confidential documents, prepare reports, and coordinate office activities. Their role is vital in helping organizations run efficiently by keeping executives organized and informed. Staff Secretaries may also act as liaisons between departments and assist with special projects as needed.

What are the key skills and qualifications needed to thrive as a staff secretary?

To succeed as a Staff Secretary, you need excellent organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, calendar management tools, and document management systems is common. Strong communication, time management, and discretion are essential soft skills for managing sensitive information and supporting executives. These capabilities ensure efficient office operations, accurate record-keeping, and smooth coordination among staff.

How does a staff secretary typically collaborate with senior executives and other departments?

A Staff Secretary serves as a key liaison between senior executives and various departments, ensuring smooth communication and coordination across the organization. This role often involves scheduling meetings, preparing agendas, distributing important documents, and following up on action items. Staff Secretaries must be proactive in anticipating the needs of executives and adept at prioritizing tasks from multiple sources. Strong interpersonal skills and discretion are essential, as the position often requires handling confidential information and facilitating cross-departmental projects.

What is the difference between Staff Secretary vs Administrative Assistant?

AspectStaff SecretaryAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma or equivalent; often similar educational requirements
Work EnvironmentOffice settings, supporting executives or departmentsVaried office environments, supporting teams or managers
Employer & Industry UsageCommon in corporate, government, and nonprofit sectorsWidely used across industries for general administrative support
Common Search & ComparisonOften compared for roles supporting senior staffMore general support role, but similar in duties

Both Staff Secretaries and Administrative Assistants work in office environments supporting staff, but Staff Secretaries typically focus on supporting specific executives or departments with specialized tasks. Administrative Assistants often provide broader support to teams or managers. While their educational requirements are similar, the roles differ mainly in scope and level of responsibility.

What qualifications do I need to be a staff secretary?

A staff secretary typically needs a high school diploma or equivalent, with many employers preferring postsecondary education or relevant certifications. Strong organizational, communication, and computer skills, especially proficiency in office software like Microsoft Office, are essential. Prior administrative experience can also be beneficial.

What cities are hiring for Staff Secretary jobs?

Cities with the most Staff Secretary job openings:

What are popular job titles related to Staff Secretary jobs?

For Staff Secretary jobs, the most frequently searched job titles are:

Staff Secretary jobs near you
Infographic showing various Staff Secretary job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Staff Secretary/Clerk

Piscataway, NJ • On-site

Educational Services Commission of New Jersey
Education • 51 - 200 employees
Learn more about Educational Services Commission of New Jerseyexternal

$40K/yr

Other

Medical, Dental, Retirement, PTO

Re-posted 24 days ago

Job description

Position Type:
Secretarial/Clerical
Date Posted:
8/25/2026
Location:
Coordinated Transportation Services
Date Available:
Immediately
Closing Date:
09/18/2026
Coordinated Transportation Services - Student busing services for school districts throughout New Jersey.
Coordinated Transportation Services
1690 Stelton Road
Piscataway, NJ 08854
Position: Staff Secretary/Clerk
Twelve (12) Month Position
Start Date: Immediately - Pending Criminal History Clearance
General Job Description:
Perform various clerical and secretarial duties as assigned to facilitate effective office operations.
Minimal Qualifications:
  • High school diploma or GED
  • 2+ years of clerical experience
  • Organized and professional demeanor
  • Exceptional written and verbal communication skills
  • Such alternatives to the above qualifications as the Commission may find appropriate and acceptable.
Responsibilities:
  • Assist office visitors and telephone callers
  • Carry out administrative tasks, arrange staff schedules and manage correspondence
  • Organize files, prepare documents, manage office supply inventory and schedule appointments
  • Knowledge of specific software programs (Microsoft Word, Excel, Outlook and others)
  • Experience in data processing, bookkeeping or other skills
  • Ability to work independently or within a team environment
  • Experience maintaining and prioritizing a manager's calendar
  • Must have the ability to keep information strictly confidential
  • Others duties as assigned by the Superintendent or Designated Program Administrator
  • Reports to: Superintendent or Designated Program Administrator

Benefits: Full-time staff are eligible for Medical, Prescription, and Dental Benefits. Pension system enrollment varies by position and certification.Vacation, Sick, Personal and Bereavement Days are included.
Minimum Salary: $40,000
To apply for this position with the Educational Services Commission of New Jersey please visit the Human Resources Tab at www.escnj.us and click the employment opportunities link.
ESCNJ is an EOE/AA Employer

Apply