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Staff Assistant Jobs in Rochester, NY (NOW HIRING)

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Staff Assistant information

See Rochester, NY salary details

$21.7K

$63.2K

$92.3K

How much do staff assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for staff assistant in Rochester, NY is $63,201.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $81,900.00 per year, depending on experience, location, and employer.

What is a staff assistant?

Staff Assistants are administrative professionals who provide support to teams, departments, or executives within an organization. Their responsibilities often include managing schedules, handling correspondence, preparing documents, organizing meetings, and performing various clerical tasks. They play a crucial role in ensuring that office operations run smoothly and efficiently. Staff Assistants need strong organizational, communication, and multitasking skills to succeed in their roles.

What does a staff assistant do?

Your responsibilities as a staff assistant vary greatly depending on the business for which you work, especially within the government, education, or aviation, but your general duties involve administrative support. You are expected to provide support to other staff members to help them complete their assigned work more efficiently. This can sometimes include supervisory duties. You spend a lot of time answering phones and emails, scheduling appointments, organizing, filing, and preparing documents, sorting mail, tracking deliverables and receivables, assisting with the budget, ensuring correct order entry, and providing quality customer service. You also answer questions and greet customers in office settings.

What are the key skills and qualifications needed to thrive as a staff assistant, and why are they important?

To thrive as a Staff Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by an associate’s or bachelor’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling platforms, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help you handle multiple priorities and support team efficiency. These skills are essential for ensuring smooth office operations and enabling teams to function effectively.

How does a staff assistant typically support multiple departments or team members in a fast-paced office environment?

As a Staff Assistant, you may be expected to juggle requests from various departments or team members, often with competing deadlines. This requires strong organizational skills and the ability to prioritize tasks efficiently. You'll likely coordinate schedules, handle correspondence, and support meetings, making communication and adaptability essential. Collaborating closely with colleagues across different teams helps ensure smooth office operations and provides you with a broad understanding of the organization's workflow.

What is the difference between Staff Assistant vs Administrative Assistant?

AspectStaff AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often some post-secondary education or certifications
Work EnvironmentGovernment agencies, nonprofits, corporate officesCorporate offices, government agencies, educational institutions
Employer & Industry UsageCommonly used in government and nonprofit sectorsWidely used across various industries including business, healthcare, and education
Search & Comparison IntentOften compared for entry-level support roles in organizationsCompared for administrative support and clerical roles

While both roles provide essential support within organizations, Staff Assistants typically work in government or nonprofit sectors with similar credential requirements, whereas Administrative Assistants are more common across diverse industries, often with additional post-secondary education. Understanding these differences helps job seekers identify the right role for their skills and career goals.

More about Staff Assistant jobs

What are the most commonly searched types of Staff jobs in Rochester, NY?

The most popular types of Staff jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Staff Assistant jobs?

Cities near Rochester, NY with the most Staff Assistant job openings:

Staff Assistant jobs near you
Infographic showing various Staff Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 19% Part Time, 1% Temporary, and 7% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $63,230 per year, or $30.4 per hour.

Self-Hired Staff - Com Hab

Epilepsy-Pralid, Inc.

Irondequoit, NY • On-site

$25 - $29/hr

Per diem

Posted 5 days ago

Job description

We accept applications for open positions. We are an equal opportunity employer.
ID #14544
Job Purpose:
  • Assist individuals with brain injury, intellectual disabilities, and other neurological disabilities in achieving a challenging, stimulating, dignified life by serving as an advocate and liaison for and on behalf of individuals' rights and benefits.

Essential Functions:
  • Provide supervision, training, and assistance in accomplishing activities of daily living, which includes, but is not limited to, self-care skills, social skills, recreation skills, community skills, and domestic skills for a 28 year old male. He prefers afternoons during the week to go out and enjoy a coffee, go for a scenic drive, or even attend local museums and memberships. He is also looking for occasional Friday or Saturday evenings to attend local music shows. Seeking staff who enjoys music, coffee, and getting out into the community.

Location: Rochester, NY
Schedule:
  • 2 weekday afternoons and Friday/Saturday evenings as needed
  • Per Diem (0-19.9)

Pay Rate: $25/hr-$29/hr
Education and Experience:
  • High school graduate or equivalent; one-year experience in the human service field preferred.

Qualifications:
  • Maintain a valid New York State driver's license; a vehicle is required to perform the job
  • Must be able to lift 50 pounds
  • Must be trained in all required trainings within 90 days of being hired and maintain current certifications with all required trainings
  • Must demonstrate effective verbal and written communications skills
  • Must be 18 years or older
  • Applicants cannot have the same address as person supported

Physical Demands:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must be able to lift, transfer, and move at least 50 lbs.
  • Must be able to talk, hear, stand for extended periods of time, walk, sit, twist, bend, use hand to finger, stretch with hands and arms
  • Specific vision abilities required by this job include
  • Close vision
  • Ability to adjust focus

While performing the duties of this position, the employee travels by automobile and will be exposed to changing weather conditions.
OSHA Category 1:
This position requires tasks that involve exposure to blood or body fluids that requires specific training for the employees' safety.
All Empowering People's Independence employees are offered the opportunity to receive Hepatitis B vaccination series.
Empowering People's Independence(EPI)
1650 South Avenue
Rochester, N.Y. 14620
(585) 442-6420
sdhr@epiny.org

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