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Staff Assistant Jobs in Rochester, NY (NOW HIRING)

Ability Partners

Self Directed Staff

Canandaigua, NY · On-site

$17 - $25/hr

Provides training and consultation to designated staff for the purpose of goal implementation ... The employee must frequently be able to lift up to 50 pounds to assist with consumer transfers and ...

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Staff Assistant information

See Rochester, NY salary details

$21.7K

$63.2K

$92.3K

How much do staff assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for staff assistant in Rochester, NY is $63,201.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $81,900.00 per year, depending on experience, location, and employer.

What is a staff assistant?

Staff Assistants are administrative professionals who provide support to teams, departments, or executives within an organization. Their responsibilities often include managing schedules, handling correspondence, preparing documents, organizing meetings, and performing various clerical tasks. They play a crucial role in ensuring that office operations run smoothly and efficiently. Staff Assistants need strong organizational, communication, and multitasking skills to succeed in their roles.

What does a staff assistant do?

Your responsibilities as a staff assistant vary greatly depending on the business for which you work, especially within the government, education, or aviation, but your general duties involve administrative support. You are expected to provide support to other staff members to help them complete their assigned work more efficiently. This can sometimes include supervisory duties. You spend a lot of time answering phones and emails, scheduling appointments, organizing, filing, and preparing documents, sorting mail, tracking deliverables and receivables, assisting with the budget, ensuring correct order entry, and providing quality customer service. You also answer questions and greet customers in office settings.

What are the key skills and qualifications needed to thrive as a staff assistant, and why are they important?

To thrive as a Staff Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by an associate’s or bachelor’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling platforms, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help you handle multiple priorities and support team efficiency. These skills are essential for ensuring smooth office operations and enabling teams to function effectively.

How does a staff assistant typically support multiple departments or team members in a fast-paced office environment?

As a Staff Assistant, you may be expected to juggle requests from various departments or team members, often with competing deadlines. This requires strong organizational skills and the ability to prioritize tasks efficiently. You'll likely coordinate schedules, handle correspondence, and support meetings, making communication and adaptability essential. Collaborating closely with colleagues across different teams helps ensure smooth office operations and provides you with a broad understanding of the organization's workflow.

What is the difference between Staff Assistant vs Administrative Assistant?

AspectStaff AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often some post-secondary education or certifications
Work EnvironmentGovernment agencies, nonprofits, corporate officesCorporate offices, government agencies, educational institutions
Employer & Industry UsageCommonly used in government and nonprofit sectorsWidely used across various industries including business, healthcare, and education
Search & Comparison IntentOften compared for entry-level support roles in organizationsCompared for administrative support and clerical roles

While both roles provide essential support within organizations, Staff Assistants typically work in government or nonprofit sectors with similar credential requirements, whereas Administrative Assistants are more common across diverse industries, often with additional post-secondary education. Understanding these differences helps job seekers identify the right role for their skills and career goals.

More about Staff Assistant jobs

What are the most commonly searched types of Staff jobs in Rochester, NY?

The most popular types of Staff jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Staff Assistant jobs?

Cities near Rochester, NY with the most Staff Assistant job openings:

Staff Assistant jobs near you
Infographic showing various Staff Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 19% Part Time, 1% Temporary, and 7% Contract. Highlights an 93% Physical, 1% Hybrid, and 6% Remote job distribution, with an average salary of $63,230 per year, or $30.4 per hour.

Staff Assistant

Rochester Technology & MFG INC

Rochester, NY • On-site

$18 - $20/hr

Part-time

Posted 10 days ago

Job description

Position Summary:
Part-time Staff Assistant for the Rochester Technology & Manufacturing Association (RTMA) to assist the Office Manager, Executive Director and other staff as needed with routine clerical and administrative functions.
 
Responsibilities and Duties:
Reports to the Office Manager and will assist with day-to-day in office duties to support RTMA membership, networking events, and other association events. 

Qualifications:
  • Excellent spelling and grammar skills
  • Skilled in customer service
  • Working knowledge of Microsoft Office Suite
  • Familiarity with social media (i.e. LinkedIn, Facebook, Twitter, etc.)
  • Knowledge of CRM/MMS system preferred 
  • Must have reliable transportation and be willing to travel within the Greater Rochester and Finger Lakes Region (Monroe, Genesee, Livingston, Ontario, Wayne, Orleans, Wyoming, Yates and Seneca counties)
  • Must be available for the occasional evening and/or early morning event
 
Responsibilities:
Under the direction of the Office Manager, the Staff Assistant performs the following tasks:
  • Prepares routine correspondence
  • Set up and/or maintain paper and electronic filing systems for records, correspondence, and other material
  • Assists with up-to-date contact details (i.e., names, addresses, phone numbers, and email addresses) for members in multiple databases. Member benefit and usage tracking.
  • Assists as needed for RTMA social, networking and member-oriented events 
  • Assists in meeting coordination, and taking reservation
  • Assists with photographs from RTMA-sponsored and attended events to be uploaded on the RTMA social media platforms and/or website
  • Attends events related to any programs supported by the RTMA

Work Environment and Physical Demands: 
Work is performed at the RTMA office (2024 West Henrietta Road, Suite 3J, Rochester, NY 14623) and may include secondary locations for member-oriented events. The RTMA travels within the nine-county Finger Lakes region (Monroe, Orleans, Genesee, Wyoming, Livingston, Ontario, Yates, Seneca, and Wayne counties).
RTMA is open Mondays through Fridays, 8:30 a.m. to 4:30 p.m. Part-time hours based on need and availability.
Occasionally moving and lifting moderate amounts of weight and operating office equipment that may require repetitive hand movement.

Compensation:
Hourly wage ranging between $18 and $20 per hour - based on experience.
Mileage reimbursement at the current federal rate.
 
About the RTMA: 
The Rochester Technology and Manufacturing Association (RTMA) is a not-for-profit that promotes and supports advanced manufacturing innovation and growth in the greater Rochester and Finger Lakes region by partnering with industry, academia, and government. 
The RTMA has a history of supporting advanced manufacturing businesses and their employees for over 80 years.