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Staff Assistant Jobs in Rochester, NY (NOW HIRING)

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Staff Assistant information

See Rochester, NY salary details

$21.7K

$63.2K

$92.3K

How much do staff assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for staff assistant in Rochester, NY is $63,201.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,200.00 and $81,900.00 per year, depending on experience, location, and employer.

What is a staff assistant?

Staff Assistants are administrative professionals who provide support to teams, departments, or executives within an organization. Their responsibilities often include managing schedules, handling correspondence, preparing documents, organizing meetings, and performing various clerical tasks. They play a crucial role in ensuring that office operations run smoothly and efficiently. Staff Assistants need strong organizational, communication, and multitasking skills to succeed in their roles.

What does a staff assistant do?

Your responsibilities as a staff assistant vary greatly depending on the business for which you work, especially within the government, education, or aviation, but your general duties involve administrative support. You are expected to provide support to other staff members to help them complete their assigned work more efficiently. This can sometimes include supervisory duties. You spend a lot of time answering phones and emails, scheduling appointments, organizing, filing, and preparing documents, sorting mail, tracking deliverables and receivables, assisting with the budget, ensuring correct order entry, and providing quality customer service. You also answer questions and greet customers in office settings.

What are the key skills and qualifications needed to thrive as a staff assistant, and why are they important?

To thrive as a Staff Assistant, you need strong organizational abilities, attention to detail, and proficiency in administrative tasks, often supported by an associate’s or bachelor’s degree. Familiarity with office software such as Microsoft Office Suite, scheduling platforms, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help you handle multiple priorities and support team efficiency. These skills are essential for ensuring smooth office operations and enabling teams to function effectively.

How does a staff assistant typically support multiple departments or team members in a fast-paced office environment?

As a Staff Assistant, you may be expected to juggle requests from various departments or team members, often with competing deadlines. This requires strong organizational skills and the ability to prioritize tasks efficiently. You'll likely coordinate schedules, handle correspondence, and support meetings, making communication and adaptability essential. Collaborating closely with colleagues across different teams helps ensure smooth office operations and provides you with a broad understanding of the organization's workflow.

What is the difference between Staff Assistant vs Administrative Assistant?

AspectStaff AssistantAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsHigh school diploma; often some post-secondary education or certifications
Work EnvironmentGovernment agencies, nonprofits, corporate officesCorporate offices, government agencies, educational institutions
Employer & Industry UsageCommonly used in government and nonprofit sectorsWidely used across various industries including business, healthcare, and education
Search & Comparison IntentOften compared for entry-level support roles in organizationsCompared for administrative support and clerical roles

While both roles provide essential support within organizations, Staff Assistants typically work in government or nonprofit sectors with similar credential requirements, whereas Administrative Assistants are more common across diverse industries, often with additional post-secondary education. Understanding these differences helps job seekers identify the right role for their skills and career goals.

More about Staff Assistant jobs

What are the most commonly searched types of Staff jobs in Rochester, NY?

The most popular types of Staff jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Staff Assistant jobs?

Cities near Rochester, NY with the most Staff Assistant job openings:

Staff Assistant jobs near you
Infographic showing various Staff Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $63,201 per year, or $30.4 per hour.

Substitute Support Staff

Gates Chili Central School District

Rochester, NY • On-site

$19.50/hr

Full-time, Part-time

Medical, Dental, Vision, PTO

Re-posted 22 days ago

Job description

 
The Gates Chili Central School District is dedicated to fostering curiosity, growth, and diversity within our school community. The District celebrates and embraces differences and strives to dismantle exclusion, bias, racism, and prejudice of all forms.
Substitute Support Staff - requirements for applying:

*resume
*letter(s) of recommendation
*finger print clearance from the NYS Dept. of Education
*attend orientation to sub in the District;
* Once application has been submitted, contact the Human Resource Office at 585-247-5050 Ext. 12103 to schedule an appointment.
Position Purpose









 
Under the supervision of a staff member, to assist with the day to day operations of a school building.
 

Compensation/Pay Range: $16.25/hr. for Teacher Aide and School Aide, $19.50/hr. for clerical support.
Benefits:
Qualifies for District contribution to Health/Vision and/or Dental Insurance
                                    Yes     No
Qualifies for Paid Personal Time
                                    Yes     No
Qualifies for Paid Sick Time
                                    Yes     No
Qualifies for Paid Vacation Time
                                    Yes     No
Schedule:       Full-time       Part-time
                                     10-month (works student calendar)
                                     12-month
Paid hours/day: varies
 
















 
Job Assignments Available
 
  • Clerk Typist
  • Teacher Aide
  • Library Page
  • Health Aide
  • Attendance Aide
  • Cafeteria Monitor
 
 
 
Equipment
 
Use standard office equipment, such as personal computers and copiers.
 
 
 
Travel Requirements
 
Travel between schools, or between schools and central offices, may be required for certain positions.
 
 
 
Knowledge, Skills and Abilities
 
  • Ability to carry out instructions furnished in written or oral form.
  • Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed to assist students.
  • Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
  • Ability to work with a diverse group of individuals.
  • Ability to maintain confidentiality of information regarding students, employees and others.
  • Ability to establish a supportive and compassionate relationship with students with special needs.
  • Ability to establish and maintain cooperative working relationships with students, staff and others contacted in the course of work.
  • Ability to report work orally or in writing to supervisor as required.
  • Effective writing and verbal communication skills.
 
 
 
Physical and Mental Demands, Work Hazards
 
  • Works in standard office and school building environments.
  • Ability to work outdoors during outdoor student activities.
 
Note:   Also see the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Functions for this position.
 
 
 
Qualifications Profile
 
 
 
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.  Typical qualifications would be equivalent to:
 
  • Prior experience working in school environment desirable.
 
 


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