Software Assistant Jobs in Madison, WI (NOW HIRING)

Job Title:Executive Assistant, Studio Leadership & Operations - Raven Software | Middleton, WIRequisition ID:R026830:

Raven Software is seeking a highly capable, proactive Executive Assistant to support our Studio Head. This is a high-trust, high-impact role focused on protecting executive time, strengthening communication flow, and ensuring leadership initiatives move forward with clarity and follow-through.

In addition to executive support, this role partners with Studio Operations, HR, IT, and Communications on clearly defined studio coordination responsibilities, while remaining primarily focused on enabling leadership effectiveness in a fast-paced, creative environment.

This role is ideal for someone who anticipates needs, exercises strong judgment, and takes pride in helping senior leaders operate at their best.

This role is based in our Middleton, WI office and follows an onsite work schedule of four days per week. Work arrangements may change at the company's discretion to meet business needs.

ResponsibilitiesExecutive Support & Time Management

• Own and manage the Studio Head's calendar, including scheduling, prioritization, and travel coordination
• Serve as a primary liaison for internal and external stakeholders interacting with the Studio Head's office
• Draft and manage meeting agendas, notes, and executive follow-ups to ensure alignment and accountability

Project Coordination & Leadership Operations

• Track action items, decisions, and timelines across leadership initiatives
• Coordinate leadership meetings, offsites, and executive visits
• Partner with department leaders to facilitate clear information flow and alignment
• Support the planning, documentation, and rollout of select operational processes and internal initiatives in partnership with senior leadership

Communication & Documentation

• Draft and organize executive communications, presentations, and strategic documents
• Capture notes, decisions, and action items from leadership meetings
• Handle sensitive and confidential information with professionalism and sound judgment

Studio Coordination & Administration

• Coordinate end-to-end candidate and visitor logistics, including travel arrangements, room and AV booking, itineraries, and studio tours
• Partner with HR, IT, Facilities, and hiring managers to support onboarding coordination and first-week readiness
• Track and publish new hire and departure updates across Production, HR, IT, and Facilities
• Support select employee-facing initiatives in partnership with Studio Operations, including events, gifting, and studio programs
• Partner with Department Heads, HR, and Early Careers teams to support coordination of the internship program

This role collaborates closely with Studio Operations, HR, IT, and Communications, but does not replace dedicated responsibilities within those teams.

Qualifications

• 3+ years of experience supporting senior executives in a fast-paced environment
• Exceptional organizational skills and strong written and verbal communication
• Strong written and verbal communication skills
• High integrity and discretion with confidential information
• Comfort managing ambiguity, shifting priorities, and complex coordination
• Strong proficiency with modern tools (Microsoft 365, Slack, Zoom, ChatGPT, project tracking tools)
• Emotional intelligence and confidence interacting with stakeholders at all levels

Why Raven

At Raven Software, we value collaboration, trust, and creativity. As part of Activision, you'll be surrounded by passionate professionals committed to delivering exceptional player experiences.

This role offers meaningful exposure to studio leadership and the opportunity to make a tangible impact on how the studio operates day to day.

Your Platform

Founded in 1990, Raven Software is the developer of numerous award-winning games including Hexen, Star Wars Jedi Knight II: Jedi Outcast, Marvel: Ultimate Alliance and most recently, a major contributor to the blockbuster Call of Duty franchise. We're based in Middleton, Wisconsin, a suburb of Madison, annually ranked on numerous lists as one of the top places to live and work.

We have a unique vision for our industry. One that has and continues to inspire us. We bring no egos. We focus on what is best for the game. We hire stunning peers. We own our own mistakes. We treat each other with respect. After nearly 30 years, Raven Software is still thriving. We developed a team who cares about one another, our games and our players. As we enter the next exciting chapter of our story, we are growing. Our team is creative, highly intelligent, well-led and equipped to face this exciting future. If you want to work with a world-class team, on exciting new projects, then apply today! We look forward to hearing from you.

Raven Software is wholly owned by Activision. To learn more about our studio, please visit us at www.ravensoftware.com, on Facebook at www.facebook.com/ravensoftware, and @RavenSoftware on Twitter.

Our World

At Activision, we strive to create the most iconic brands in gaming and entertainment. We're driven by our mission to deliver unrivaled gaming experiences for the world to enjoy, together. We are home to some of the most beloved entertainment franchises including Call of Duty, Crash Bandicoot, Tony Hawk's Pro Skater, and Guitar Hero. As a leading worldwide developer, publisher and distributor of interactive entertainment and products, our "press start" is simple: delight hundreds of millions of players around the world with innovative, fun, thrilling, and engaging entertainment experiences.

We're not just looking back at our decades-long legacy; we're forging ahead to keep advancing gameplay with some of the most popular titles and sophisticated technology in the world. We have bold ambitions to create the most inclusive company as we know our success comes from the passionate, creative, and diverse teams within our organization.

We're in the business of delivering fun and unforgettable entertainment for our player community to enjoy. And our future opportunities have never been greater - this could be your opportunity to level up.

Ready to Activate Your Future?

We love hearing from anyone who is enthusiastic about changing the games industry. Not sure you meet all qualifications? Let us decide! Research shows that women and members of other under-represented groups tend to not apply to jobs when they think they may not meet every qualification, when, in fact, they often do! We are committed to creating a diverse and inclusive environment and strongly encourage you to apply.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status, veteran status, or disability status, among other characteristics.

We are committed to working with and providing reasonable assistance to individuals with physical and mental disabilities. If you are a disabled individual requiring an accommodation to apply for an open position, please email your request toaccommodationrequests@activisionblizzard.com. General employment questions cannot be accepted or processed here. Thank you for your interest.

Rewards

We provide a suite of benefits that promote physical, emotional and financial well-being for 'Every World' - we've got our employees covered! Subject to eligibility requirements, the Company offers comprehensive benefits including:

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance;
• 401(k) with Company match, tuition reimbursement, charitable donation matching;
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave;
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others;
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

Eligibility to participate in these benefits may vary for part time and temporary full-time employees and interns with the Company. You can learn more by visiting https://www.benefitsforeveryworld.com/.

In the U.S., the standard base pay range for this role is $62,500.00 - $100,000.00 Annual. These values reflect the expected base pay range of new hires across all U.S. locations. Ultimately, your specific range and offer will be based on several factors, including relevant experience, performance, and work location. Your Talent Professional can share this role's range details for your local geography during the hiring process. In addition to a competitive base pay, employees in this role may be eligible for incentive compensation. Incentive compensation is not guaranteed. While we strive to provide competitive offers to successful candidates, new hire compensation is negotiable.Employment Type: OTHER