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Secretary Administration Assistant Jobs (NOW HIRING)

Eyouth

Secretary

... within administration. The position focuses on delivering reliable day-to-day results ... documents, and assist teams with day-to-day operations. Follow guidance, learn established ...

Planet Payment

The Assistant Company Secretary supports the delivery of corporate governance, legal entity ... Board & Committee Administration * Coordinate Board, Committee and Shareholder meetings across the ...

City of Burleson, TX

Assistant City Secretary

Burleson, TX · On-site

$59K - $88K/yr

Bachelors degree from an accredited college or university with major coursework in Public Administration, Business Administration, or a related field.Experience in the City Secretary's Office, City ...

Maine

Secretary Legal- Criminal Division

Augusta, ME · On-site

$35K - $51K/yr

This individual will provide in-office support for Assistant Attorneys General in the Criminal ... This is a classification in the secretarial administration job family which provides secretarial ...

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How much do secretary administration assistant jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for secretary administration assistant in the United States is $25.31, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $26.68 per hour, depending on experience, location, and employer.

What is the difference between Secretary Administration Assistant vs Receptionist?

AspectSecretary Administration AssistantReceptionist
Primary RoleProvides administrative support, manages schedules, prepares documentsGreets visitors, answers phones, handles front desk duties
Required SkillsOrganizational skills, proficiency in office software, communicationCustomer service, communication, multitasking
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area
Common CertificationsAdministrative assistant certifications, Microsoft Office skillsCustomer service training, basic office skills

While both roles support office operations, a Secretary Administration Assistant focuses on administrative tasks and document management, whereas a Receptionist primarily handles front desk interactions and visitor management. Both roles require strong communication skills and office software proficiency, but their daily responsibilities differ based on their focus areas.

What is the role of a secretary administration assistant?

A secretary administration assistant provides administrative support by managing correspondence, scheduling appointments, organizing files, and handling office tasks. They often use office software like Microsoft Office and require strong organizational and communication skills to ensure smooth office operations.

What cities are hiring for Secretary Administration Assistant jobs?

Cities with the most Secretary Administration Assistant job openings:

What states have the most Secretary Administration Assistant jobs?

States with the most job openings for Secretary Administration Assistant jobs include:

What are popular job titles related to Secretary Administration Assistant jobs?

For Secretary Administration Assistant jobs, the most frequently searched job titles are:

Secretary Administration Assistant jobs near you
Infographic showing various Secretary Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,643 per year, or $25.3 per hour.

Secretary III (Part-Time)

Taylorsville, UT • On-site

Salt Lake Community College
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Salt Lake Community Collegeexternal

$17.59 - $19.25/hr

Part-time

Retirement

Re-posted 2 days ago

Key responsibilities

  • Serve as the first point of contact for visitors, vendors, and college employees, providing information and directing requests.

  • Assist with administrative tasks such as preparing correspondence, scheduling meetings, maintaining records, and supporting special projects.

  • Support vendor file management and accounts payable activities, including reviewing invoices, researching discrepancies, and maintaining vendor records.

Salt Lake Community College rating

7.3

Company rating: 7.3 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

Job description

Salary: $17.59 - $19.25 Hourly
Location : Taylorsville Campus, UT
Job Type: Part-Time Staff
Job Number: 202501034
Division: Academic Affairs
Department: Purchasing
Opening Date: 08/13/2026
Closing Date: Continuous
FLSA: Determined by Position
Applicants must be authorized to work in the United States.
All employees are expected to maintain a permanent residence within the State of Utah as a condition of employment. New employees must provide a valid Utah residential address within 30 days of their start date.
Job Summary
The Secretary III provides administrative and customer service support for the Purchasing and Accounts Payable Department. Serving as the department's primary front desk contact, this position assists college employees, vendors, and members of the public by providing information, responding to inquiries, and directing requests to appropriate staff. The Secretary III performs a variety of administrative, clerical, and records management duties to support efficient office operations and assists departmental staff with accounts payable and vendor administration activities.
Essential Duties & Responsibilities & Knowledge Skills & Abilities
Customer Service and Front Desk Operations
  • Serve as the first point of contact for visitors, vendors, and college employees.
  • Answer, screen, and route incoming telephone calls.
  • Respond to email inquiries and provide general information regarding Purchasing and Accounts Payable services and procedures.
  • Assist customers in resolving routine issues and direct inquiries to appropriate staff members.
  • Receive and distribute departmental mail and deliveries.
Administrative and Secretarial Support
  • Prepare correspondence, reports, forms, and other departmental documents.
  • Schedule meetings and maintain calendars as assigned.
  • Maintain office records, files, and reference materials.
  • Assist with special projects and administrative assignments.
  • Perform data entry and routine clerical duties.
Vendor File Administration
  • Assist with maintaining vendor records and supporting documentation.
  • Update vendor information as directed.
  • Organize and maintain vendor files in accordance with department procedures.
  • Assist departmental staff with vendor onboarding documentation and record keeping.
Accounts Payable Support
  • Assist with reviewing invoice matching exceptions.
  • Research discrepancies and communicate with departments regarding receiving documentation.
  • Support Accounts Payable staff in resolving routine invoice processing issues.
Other Duties as Assigned
  • Perform other duties and special projects as assigned.
Knowledge, Skills, and Abilities
  • Knowledge of general office procedures and practices.
  • Strong customer service and interpersonal skills.
  • Effective verbal and written communication skills.
  • Strong organizational and record keeping abilities.
  • Ability to maintain confidentiality.
  • Attention to detail and accuracy.
  • Ability to prioritize multiple assignments and meet deadlines.
  • Proficiency in Microsoft Office applications.
  • Ability to learn new software systems and processes.
  • Ability to work independently and as part of a team.
  • Ability to communicate effectively with a broad range of people with a variety
    of abilities and backgrounds, to maintain good working relationships across
    the College.
  • Ability to work with all groups from a variety of academic, socioeconomic,
    cultural, and ethnic backgrounds, and with community college students,
    faculty, and staff, including those with disabilities.

Minimum qualifications
  • High school diploma or equivalent.
  • One (1) to three (3) years of clerical, administrative support, customer service, or related office experience.
  • Equivalent combinations of education and experience may be considered.

Preferred Qualifications
  • Experience working in a college, university, or public-sector environment.
  • Experience providing front desk or receptionist services.
  • Experience maintaining electronic and paper records.
  • Familiarity with Banner Finance, Jaggaer, or similar business systems.

SLCC Information
Salt Lake Community College is Utah's largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah's fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students' lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation occurs when we can collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving students and being a model for inclusive and transformative education.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems ("URS"). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.
  • More information about Salt Lake Community College benefits:

  • Find our Total Compensation Estimator here:

01
Do you have a High School Diploma or equivalent?
  • Yes
  • No

02
Do you have one (1) to three (3) years of clerical, administrative support, customer service, or related office experience?
  • Yes
  • No

03
Do you have equivalent combinations of education and experience may be considered?
  • Yes
  • No

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