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Secretarial Assistant Jobs in Rialto, CA (NOW HIRING)

JM Temporary Services & Affiliates

Be Seen First

Executive Secretary II

San Bernardino, CA · On-site

$25 - $28/hr

... assist with travel and expense arrangements and reports. · Create presentations, reports, and ... Applicant must possess two and one-half (2-1/2) years of full-time equivalent executive secretarial ...

New

JM Temporary Services & Affiliates

Be Seen First

Executive Secretary II

San Bernardino, CA · On-site

$25 - $28/hr

... assist with travel and expense arrangements and reports. · Create presentations, reports, and ... Applicant must possess two and one-half (2-1/2) years of full-time equivalent executive secretarial ...

New

Kimco Staffing

Executive Assistant

Anaheim, CA

$80K/yr

Executive Assistant Location: Los Angeles, CA (Downtown LA) - On-Site Daily Schedule: Full-Time, 8 ... Executive Secretary, Location: Anaheim, CA - 92807 , PL: 603834215

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How much do secretarial assistant jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for secretarial assistant in Rialto, CA is $25.38, according to ZipRecruiter salary data. Most workers in this role earn between $17.12 and $26.78 per hour, depending on experience, location, and employer.

What are some common challenges faced by Secretarial Assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as a Secretarial Assistant, and why are they important?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretary assistant?

A secretarial assistant is a support professional who helps with administrative tasks such as scheduling, correspondence, filing, and data entry. They often use office software like Microsoft Office and may handle phone calls and document preparation to ensure smooth office operations.

Who gets paid more, secretary or receptionist?

Secretarial assistants generally earn higher wages than receptionists because they often have more administrative responsibilities and may require additional skills such as typing, scheduling, and document management. However, pay can vary based on experience, location, and the specific employer.

What are secretarial assistants?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the duties of an assistant secretary?

An assistant secretary supports administrative tasks such as managing correspondence, scheduling appointments, preparing reports, and maintaining records. They often handle communication between departments and may use office software like Microsoft Office or Google Workspace to perform their duties.
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Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Rialto, CA as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $52,789 per year, or $25.4 per hour.
Secretary / Administrative Assistant (5863)

Secretary / Administrative Assistant (5863)

Three Saints Bay, LLC

Norco, CA • On-site

$18.25 - $25/hr

Full-time

Posted 17 days ago

Job description

Ghostrock, a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a Secretary / Administrative Assistant in Norco, CA.
POSITION RESPONSIBILITIES:
  • Perform office-related duties including operating office equipment, filing documents, word processing, sorting /distributing mail daily, and performing reception duties.
  • Handle, and safeguard classified materials up to the SECRET level, to include the sorting and distribution of classified mail, in accordance with (IAW) DOD Manual 5200.01.
  • Perform access control duties, including the opening and closing of cipher locks for rooms containing classified information up to the SECRET level, when authorized.
  • Assist with Safe Custodian duties for locking up and maintaining classified documents temporarily when required IAW DOD Manual 5200.01.
  • Screen phone calls, incoming correspondence and visitors. Provide telephone coverage Monday through Friday from 0800-1600 local time for each performance site
  • Make complete arrangements for meetings and events. Ensure that agendas, security clearances, briefing materials, and visual aids are prepared and in place.
  • Update telephone lists and coordinate base office relocation for Government employees via ServiceNow.
  • Assist with building representative duties relating to facility maintenance (e.g., putting in or calling in trouble calls for the respective buildings). Assist with safety building representative duties and building fire warden duties relating to safety measures for the respective buildings.
  • Provide data entry support for reports, charts, and metrics.
  • Provide the Government a monthly progress, status and management report to include progress of work, and the status of the program assigned tasking and notification of existing or potential problem areas.
  • Provide a monthly financial report that addresses the status of funding on the Task Order to include total funding provided, labor funding expended, Other Direct Costs (ODCs) billed.
  • Provide the Government with a personnel roster of all personnel
  • Submit a report describing the company's organization, assignment of functions, duties and responsibilities, management procedures and policies, and reporting requirements for the conduct of contractually imposed tasks projects or programs.
  • Notify the Government when contractors enter onto or separate from the Task Order.
  • Track and report the completion status of their mandatory training
  • Correspondence Support:
  • Proofread, format, and edit official correspondence documents IAW SECNAV M-5216.5.
  • Prepare documents, minutes, and action item tracking in support of meetings and video/teleconferences.
  • Collect information from the files or staff for routine inquiries on office programs or periodic reports and refer non-routine requests to appropriate staff members.
  • Timekeeping Support:
  • Provide data entry and review of Government employee timekeeping information in Navy Enterprise Resource Planning (ERP) system IAW NSWCCORDIVINST 12600.2A. 5.2.4
  • Travel Support:
  • Make travel arrangements to include making reservations, preparing travel authorizations, assisting with travel claims, and reviewing all travel documentation IAW DoDI 5154.31, Volume 3 and the Joint Forces Travel Regulation.
  • Assist, coordinate and send security clearance along with other pertinent documentation to Government personnel for Defense Information System for Security. Ensure the accuracy and completeness of all submitted information.
  • Shipping/Supply Support:
  • Input shipping data into Navy ERP and ensure items for shipment are wrapped/packaged IAW NSWCCORDIVINST 7322.1A.
  • Gather and organize supply requests from designated personnel or departments, ensuring all required information is complete and accurate, and submit the complied orders to the Government for review and processing.
  • Records Management:
  • Maintain recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans.
  • Complete records management tasks IAW SECNAVINST 5210.8F, including labeling folders, files, and cabinets.
  • Submit an Accident Incident Report to the Government for any unusual or non-routine incidents

POSITION REQUIREMENTS:
  • High School Diploma
  • Secret Security Clearance Eligible
  • At least 1 year of relevant experience

Compensation: $26.95/hr
VEVRAA Federal Contractor
Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international.
We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

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