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Scheduling Coordinator Jobs in Springfield, MA (NOW HIRING)

All State Flagging

Scheduling Coordinator

Auburn, MA · On-site

$17.75 - $22.50/hr

Full-Time Scheduling Coordinator Hours: 3:00 PM 11:00 PM Join the Team That Keeps New England Moving Safely All State Flagging is one of New England's leading traffic control companies, providing ...

New

All State Flagging

Scheduling Coordinator

Auburn, MA · On-site

$17.75 - $22.50/hr

Full-Time Scheduling Coordinator Hours: 3:00 PM - 11:00 PM Join the Team That Keeps New England Moving Safely All State Flagging is one of New England's leading traffic control companies, providing ...

New

All State Flagging

Scheduling Coordinator

Auburn, MA · On-site

$17.75 - $22.50/hr

Full-Time Scheduling Coordinator Hours: 3:00 PM - 11:00 PM Join the Team That Keeps New England Moving Safely All State Flagging is one of New England's leading traffic control companies, providing ...

New

Trinity Health

Scheduling Coordinator

Springfield, MA · On-site

$17.75 - $22.50/hr

Our Hospital Staffing / Scheduling Coordinator will be performing a wide range of clerical and administrative duties specific to the needs of Nursing Managers. What you will do: * Develops and posts ...

Topcon Corporation

PSG Scheduler

Hartford, CT

$18 - $22.75/hr

High school diploma or equivalent required; associate degree or related coursework preferred * 2+ years of experience in service coordination, scheduling, dispatch, or customer service (field service ...

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Scheduling Coordinator information

See Springfield, MA salary details

$12

$19

$29

How much do scheduling coordinator jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for scheduling coordinator in Springfield, MA is $19.99, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $21.54 per hour, depending on experience, location, and employer.

What are some common challenges a Scheduling Coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

What does a Scheduling Coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What Is a Scheduling Coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What are the key skills and qualifications needed to thrive as a Scheduling Coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.
More about Scheduling Coordinator jobs
What are the most commonly searched types of Scheduling jobs in Springfield, MA? The most popular types of Scheduling jobs in Springfield, MA are:
What are popular job titles related to Scheduling Coordinator jobs in Springfield, MA? For Scheduling Coordinator jobs in Springfield, MA, the most frequently searched job titles are:
What job categories do people searching Scheduling Coordinator jobs in Springfield, MA look for? The top searched job categories for Scheduling Coordinator jobs in Springfield, MA are:
What cities near Springfield, MA are hiring for Scheduling Coordinator jobs? Cities near Springfield, MA with the most Scheduling Coordinator job openings:
Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Springfield, MA as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 3% Hybrid, and 3% Remote job distribution, with an average salary of $41,584 per year, or $20 per hour.

Scheduling Coordinator

All State Flagging

Auburn, MA • On-site

$17.75 - $22.50/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description


Full-Time Scheduling Coordinator
Hours: 3:00 PM 11:00 PM
Join the Team That Keeps New England Moving Safely
All State Flagging is one of New England's leading traffic control companies, providing certified flaggers and traffic control services throughout Massachusetts, Connecticut, Rhode Island, New Hampshire, and Vermont. Every day, we help keep construction crews, utility workers, and the traveling public safe by ensuring the right personnel are in the right place at the right time.
We're looking for a highly organized, dependable Scheduling Coordinator to join our team during our evening shift. If you thrive in a fast-paced environment, enjoy solving problems, and communicate well under pressure, this could be the perfect opportunity for you.
What You'll Do
As a Scheduling Coordinator, you'll be responsible for coordinating certified flaggers for utility, roadway, and construction projects throughout New England. You'll work directly with contractors, utility companies, and our field employees to ensure every job is staffed accurately and on time.
Your responsibilities will include:
* Answering incoming calls, emails, and scheduling requests from customers.
* Scheduling and dispatching certified flaggers to job sites across New England.
* Coordinating last-minute callouts, schedule changes, and emergency staffing requests.
* Communicating with field employees regarding assignments, shift confirmations, and schedule updates.
* Monitoring staffing levels to ensure all customer requests are filled efficiently.
* Maintaining accurate scheduling records and updating scheduling software.
* Working closely with the daytime scheduling team to ensure seamless shift handoffs.
* Providing outstanding customer service while balancing multiple priorities in a fast-paced environment.
What We're Looking For
The ideal candidate is calm under pressure, highly organized, and enjoys solving problems quickly. This role requires someone who can multitask, communicate professionally, and make sound decisions in a fast-moving environment.
Qualifications:
* Minimum 35 years of scheduling, dispatching, logistics, or related experience.
* Strong verbal and written communication skills.
* Excellent organizational and time management abilities.
* Comfortable making decisions independently.
* Proficient with Microsoft Office (Outlook, Excel, and Teams).
* Ability to learn scheduling software and adapt to new technology.
* Fluent in English.
* Ability to work efficiently while managing multiple phone calls, emails, and scheduling requests simultaneously.
Why Join All State Flagging?
* Supportive and collaborative team environment
* Opportunity to make an immediate impact in a critical role
* Fast-paced work where no two days are the same
If you're looking for a role where you can make a difference, enjoy solving problems, and be part of a team dedicated to keeping New England's roads and work zones safe, we'd love to hear from you.

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