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Scheduling Assistant Jobs in Tennessee (NOW HIRING)

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Scheduling Assistant information

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$10

$17

$25

How much do scheduling assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for scheduling assistant in Tennessee is $17.99, according to ZipRecruiter salary data. Most workers in this role earn between $14.86 and $20.53 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Tennessee? The most popular types of Scheduling jobs in Tennessee are:
What are popular job titles related to Scheduling Assistant jobs in Tennessee? For Scheduling Assistant jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Tennessee look for? The top searched job categories for Scheduling Assistant jobs in Tennessee are:
What cities in Tennessee are hiring for Scheduling Assistant jobs? Cities in Tennessee with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Tennessee as of August 2026, with employment types broken down into 72% Full Time, 11% Part Time, 8% Temporary, and 9% Contract. Highlights an 100% In-person job distribution, with an average salary of $37,412 per year, or $18 per hour.

Scheduling Coordinator

AdvanceCare Health Services

Dickson, TN • On-site

$15.50 - $19.75/hr

Other

Medical, Dental, Vision, PTO

Posted 11 days ago

Job description

TO QUALIFY FOR THIS POSITION YOU MUST LIVE IN TENNESSEE
AdvanceCare Health Services is seeking a detail-oriented and organized Scheduling Coordinator to join our Home Care department. We are looking for an independent, self-motivated individual who possesses a high level of energy and great attention to detail. Candidates should have an interest in working in the eldercare industry, be highly organized & have experience in senior care.
This is a work from home position. You will need to have a 27" or larger monitor, keyboard, and mouse to use with our company-issued laptop. (If you are coming to the office to pick up your equipment, we can loan you the monitors, keyboard, and mouse as well). You must have high-speed internet.
Responsibilities include:

  • Schedules caregivers with new and existing clients, ensuring 100 percent of shifts are fully and reliably staffed.
  • Manage medical scheduling systems to ensure accuracy and effectiveness
  • Modifies and updates caregiver according to the client's schedule
  • Works with caregiver staff to ensure proper caregiver and client match.
  • Maintains a positive demeanor at all times and is able to effectively multitask in a high-functioning environment.
  • The ideal candidate has experience working in caregiving and scheduling.
  • Experience with Wellsky, Sandata, and Health Suite a plus
  • Must be able to be on-call once a month
  • Willing to perform other tasks and jobs as assigned and needed
Qualifications:
  • Must be reliable, outgoing, and have good customer service skills.
  • Presentable and professional appearance when meeting with clients.
  • Someone with a clear understanding of how caregiving works, as well as office tasks.
  • Preferably someone with caregiving, CNA, or medical experience.
  • Scheduling experience is a plus.
  • Must be over the age of 18, have a Valid Driver's License and be able to clear a Criminal Background Check (7-10 years) and Drug Screen.
  • Teamwork - Experience in successfully working as part of a team and able to maintain a positive working environment. Dependable in both production and attendance.
  • Communication Skills - Able to communicate efficiently and effectively with persons at all levels of business.
  • Includes good written and verbal communication skills with the ability to read, understand instructions, and maintain written reports/records.
  • Knowledgeable in Microsoft Office and Google Suite Applications.
  • Organization - Strong organizational skills and self-discipline. Ability to handle frequent interruptions and multi-task.
  • Ability to effectively establish priorities.
  • Must be able to deal with confidential material/documents with discretion and confidentiality.
  • Strong communication and interpersonal skills
  • Ability to multitask and prioritize effectively

Work Environment
This full-time role that offers a work-from-home arrangement, using company-provided systems to stay connected and productive. It requires a quiet, professional workspace when working from home, reliable internet, and the ability to stay focused and organized without direct supervision. Regular communication with leadership and team members is essential, and when working from home, timely responsiveness during business hours is expected.
Benefits:
Dental insurance
Flexible schedule
Health insurance
Paid time off
Referral program
Vision insurance
Paid Orientation
Paid Training
You must be flexible and willing to work and learn on the fly!
You should be comfortable with software and technology and be an overall organized person.
Empowering Team Members to Excel and TOUCH Lives through Continuous Improvement and Technology
Our company is a growing, non-medical, private duty home care organization providing caregiving services to seniors and support to individuals with intellectual disabilities so that they can continue to live in their homes throughout Tennessee. We are an equal opportunity employer and a drug-free workplace. We are looking for an independent and self-motivated individual that possesses a high level of energy to join our company.
Please respond to this ad with a resume and we will contact qualified applicants . Any submissions without a resume attached will not be considered.
Disclaimer: The preceding job description has been designed to describe the general nature and level of work being performed by the candidate assigned to this job. It is not designed to contain or be interpreted as an exhaustive summary of all responsibilities, duties, and efforts required. From time to time other duties may be assigned. Management's evaluation of your performance is based on your performance of the tasks listed in this job description and these other duties. Management has the right to revise this job description at any time.

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